Creating directory from Outlook 2002 contacts

[Guest]

I designed a contact form with additional information that I want on it, and
it works, but when I try to export the contact file, it isn’t taking the
fields with my add-in information—only the original fields.

What I want to do is to be able to take my contacts and create a directory
or two. We need a printed copy of all our relatives, friends, etc. so that
when I don’t have the computer on, we have that info handy. Then I want to
select my clients and put them in a separate directory, and in another
directory, select just church people, etc. I know how to sort, select, and
all that. It’s just that I can’t get all my data over into a spreadsheet or
whatever I need to do to create a directory.

My ultimate destination is to WordPerfect so I can customize my directory.
I had done that with another program called Office Accelerator, but I haven’t
kept up with the updates and now you can’t get the updates unless you let
them put your information on the web and store it for you. I don’t like that
idea, so I’m intending to scrap OA as soon as I figure out how to get my info
in Contacts into the format I want. I have the ability to synchronize
between OA and Outlook, but I’d rather just have one database. I like
Outlook’s format better than OA’s, but not if I can’t get my data exported
for a selective directory report.

 

[Sue Mosher [MVP-Outlook]]

Outlook doesn't support exporting custom fields. Quick and dirty method:

1. Put all the items from your form in one folder.
2. Use a table view to display all the data fields that you want to export to Excel.
3. Choose Edit | Select All.
4. Choose Edit | Copy.
5. Paste to Excel.

You can't change the fields available for export. However, if you use Access to set up a linked table connected to your mail folder, you will see the Received date among the available properties. Third-party export tools are also available; see http://www.outlookcode.com/d/customimport.htm#tools

Otherwise, you'd have to write custom code or use a third-party application. See http://www.outlookcode.com/d/customimport.htm .

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers