Creating an index

[Jeff]

My wife insists on using Word 97 because she is familiar with it and is
computer phobic. I'm trying to help her create an index for an academic
book for which the page proofs are due any day. However I am running
into a problem.

I know how to mark index entries, etc. But when I try to create the
actual index, on the popup that opens up, everything looks good and I
can
select various options except that the "OK" button is grayed out so I
cannot create the index.

She happens to have Office 2002 on her PC and the same thing happens
there: the OK button for actually creating the index is grayed out!

What could be causing this? Is it a setting or should I re-install her
Word? (OK is not grayed out on my PC).

Thanks.

Jeff

 

[Jeff]

Assuming we can figure out why the OK is grayed out in her Word, there
is an additional problem I would like help with.

The book is in multiple Word 97 documents, each book chapter being in
its own separate document - which is the way the University Press wanted
it. Obviously the created index would need to be for the entire book and
therefore needs to span all the separate chapter documents into one
index.

What is the best way to achieve this? Should I just cut and paste all
the chapters into one "book" document before creating the index or is
there a simpler, "built in" way, for Word to do this? This index would
be a preliminary "working index" from which she will use to create the
real index when she recieves the actual material from the press setting
the text on pages for final approval. These will be sent to her on paper
and not in Word or computer format. So, the actual page numbers in this
temporarily created working index (from her Word files) do not need to
be accurate. They will simply be used to "locate" the indexed words in
the printed material the press will send her and then insert the "real"
page numbers from these prinouts for the Press.

Hope I am clear. Is this the best way to approach this task?

When the material arrives from the press the deadline for creating the
index will be short which is why she is trying to get things ready ahead
of time.

Thank you.

Jeff
.....................

 

[Terry Farrell]

Look at the RD field for aggregating the index from several document into a
separate new document.

 

[Jeff]

Thank you.

What about the grayed out "OK" buttons in the index creation fields?

Jeff

 

[Terry Farrell]

Jeff

I really have no idea as it is some 8 years since I last saw Office 97 and I
have worked on 4 different versions since. My only suggestion is that if OK
is greyed out, it means that something isn't correct in the selected options
or there aren't any Index Fields in the document for it to find.

Terry

 

[Jeff]

All the options seem correct and it happens in hr Word 2002 too,

Mayve Suzanne knows .......?

Jeff