Creating an index for a multi-file document

[Guest]

I am creating a 350 page manual that has 12 chapters, 4 appendices, and a
glossary. For file management purposes, I obviously need to create a separate
file for each chapter, appendix, and glossary. I will be ready to create a
subject index soon and it needs to be one index for the entire manual. Do I
need to mark text (headings, subheadings, keywords) in each chapter,
appendix, and glossary one by one, and then build an index for each
individual chapter and appendix? And then do I need combine those individual
indexes into the overall 'mother' index. Is there an easier way? I use
MS-Word 2000 - Professional version.

Thanks!

 

[Summer]

Either of these two articles may help:

See the section "Continuous Page Numbering across separate files" at
http://homepage.swissonline.ch/cindymeister/MiscFram.htm.



If you want to use macros there is a great Article by Jonathan West

http://pubs.logicalexpressions.com/Pub0009/LPMArticle.asp?ID=148

 

[Guest]

Sorry, these articles really don't address index creation for multiple files.
Also, my chapters are not numbered sequentially from one chapter to the
next. For example, Chapter 1 has pages 1-1, 1-2, and so on, Chapter 2 has
2-1, 2-2, and so on.

Robbie21

 

[Summer]

It is up to you to decide how to build your Manual - here is a link that MAY
assist:

http://addbalance.com/usersguide/

 

[garfield-n-odie [MVP]]

Yes, you can create a new document containing a single index that covers
the 16 chapters and appendices. In your index document, insert an { RD
} field for each of the 16 files, and then insert an { INDEX } field as
you normally would. See the "How to create a table of contents for
several documents" section at
http://www.shaunakelly.com/word/toc/CreateATOC.html for more information.

 

[Suzanne S. Barnhill]

See “Creating a Table of Contents Spanning Multiple Documentsâ€
http://pubs.logicalexpressions.com/Pub0009/LPMArticle.asp?ID=148

Although it addresses TOCs, the principle is the same for indexes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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