Convert my DL's to categories for mass emailing

[Guest]

Using M/S Office 2003 with Windows XP Professional-version 2002-service pack 2.
When importing contact info to another computer, I lose the link between the
name in the DL and the actual contact. After reading many of the posts on
this subject over the years, the consensus seems to be that the best solution
is to enter a category in the lower right corner of each contact, and use the
category classification to send mass emailings instead of the DL. Is there
any way to start with my current DL's (one by one) and add a category name
(matching the name of the DL) to each of the contacts within that particular
DL, without having to open each contact individually b/4 adding the category
name? Thank you.

 

[Russ Valentine [MVP-Outlook]]

Categories can be designated for Contacts. They cannot be designated for the
member list within a DL. You can designate a Category for each of the
Contact Records of the members of a DL by selecting them all in the Contacts
Folder > R click > Categories...

 

[Guest]

Thanks Russ. Is there any way to designate a Category for several Contacts
all at once instead of individually?

Categories can be designated for Contacts. They cannot be designated for the
member list within a DL. You can designate a Category for each of the
Contact Records of the members of a DL by selecting them all in the Contacts
Folder > R click > Categories...
--
Russ Valentine
[MVP-Outlook]

Using M/S Office 2003 with Windows XP Professional-version 2002-service
pack 2.
When importing contact info to another computer, I lose the link between
the
name in the DL and the actual contact. After reading many of the posts on
this subject over the years, the consensus seems to be that the best
solution
is to enter a category in the lower right corner of each contact, and use
the
category classification to send mass emailings instead of the DL. Is there
any way to start with my current DL's (one by one) and add a category name
(matching the name of the DL) to each of the contacts within that
particular
DL, without having to open each contact individually b/4 adding the
category
name? Thank you.

 

[Guest]

Correction: Is there any way to designate the same category for several
Contacts all at once instead of individually?

Thanks Russ. Is there any way to designate a Category for several Contacts
all at once instead of individually?

Categories can be designated for Contacts. They cannot be designated for the
member list within a DL. You can designate a Category for each of the
Contact Records of the members of a DL by selecting them all in the Contacts
Folder > R click > Categories...
--
Russ Valentine
[MVP-Outlook]

Using M/S Office 2003 with Windows XP Professional-version 2002-service
pack 2.
When importing contact info to another computer, I lose the link between
the
name in the DL and the actual contact. After reading many of the posts on
this subject over the years, the consensus seems to be that the best
solution
is to enter a category in the lower right corner of each contact, and use
the
category classification to send mass emailings instead of the DL. Is there
any way to start with my current DL's (one by one) and add a category name
(matching the name of the DL) to each of the contacts within that
particular
DL, without having to open each contact individually b/4 adding the
category
name? Thank you.

 

[Russ Valentine [MVP-Outlook]]

I posted that solution. What is unclear to you?
--
Russ Valentine
[MVP-Outlook]

Correction: Is there any way to designate the same category for several
Contacts all at once instead of individually?

Thanks Russ. Is there any way to designate a Category for several
Contacts
all at once instead of individually?

Categories can be designated for Contacts. They cannot be designated
for the
member list within a DL. You can designate a Category for each of the
Contact Records of the members of a DL by selecting them all in the
Contacts
Folder > R click > Categories...
--
Russ Valentine
[MVP-Outlook]
Using M/S Office 2003 with Windows XP Professional-version
2002-service
pack 2.
When importing contact info to another computer, I lose the link
between
the
name in the DL and the actual contact. After reading many of the
posts on
this subject over the years, the consensus seems to be that the best
solution
is to enter a category in the lower right corner of each contact, and
use
the
category classification to send mass emailings instead of the DL. Is
there
any way to start with my current DL's (one by one) and add a category
name
(matching the name of the DL) to each of the contacts within that
particular
DL, without having to open each contact individually b/4 adding the
category
name? Thank you.

 

[Guest]

This is what I have done, and the problem I ran into: from Contacts>highlight
an individual contact>hold down Ctrl key>toggle to another letter using the
alphabet list on right side of Contact screen>highlight a second contact, and
so on. When I toggle to the next letter, all of the Contacts previously
highlighted revert to the un-highlighted status, so I can only use your
method within the same letter. Since each DL contains names beginning with
many different letters, this method is very time consuming. Am I missing
something?

I posted that solution. What is unclear to you?
--
Russ Valentine
[MVP-Outlook]

Correction: Is there any way to designate the same category for several
Contacts all at once instead of individually?

Thanks Russ. Is there any way to designate a Category for several
Contacts
all at once instead of individually?

:

Categories can be designated for Contacts. They cannot be designated
for the
member list within a DL. You can designate a Category for each of the
Contact Records of the members of a DL by selecting them all in the
Contacts
Folder > R click > Categories...
--
Russ Valentine
[MVP-Outlook]
Using M/S Office 2003 with Windows XP Professional-version
2002-service
pack 2.
When importing contact info to another computer, I lose the link
between
the
name in the DL and the actual contact. After reading many of the
posts on
this subject over the years, the consensus seems to be that the best
solution
is to enter a category in the lower right corner of each contact, and
use
the
category classification to send mass emailings instead of the DL. Is
there
any way to start with my current DL's (one by one) and add a category
name
(matching the name of the DL) to each of the contacts within that
particular
DL, without having to open each contact individually b/4 adding the
category
name? Thank you.

 

[Russ Valentine [MVP-Outlook]]

Use a different view, like one of the list views.
--
Russ Valentine
[MVP-Outlook]

This is what I have done, and the problem I ran into: from
Contacts>highlight
an individual contact>hold down Ctrl key>toggle to another letter using
the
alphabet list on right side of Contact screen>highlight a second contact,
and
so on. When I toggle to the next letter, all of the Contacts previously
highlighted revert to the un-highlighted status, so I can only use your
method within the same letter. Since each DL contains names beginning with
many different letters, this method is very time consuming. Am I missing
something?

I posted that solution. What is unclear to you?
--
Russ Valentine
[MVP-Outlook]

Correction: Is there any way to designate the same category for several
Contacts all at once instead of individually?

:

Thanks Russ. Is there any way to designate a Category for several
Contacts
all at once instead of individually?

:

Categories can be designated for Contacts. They cannot be designated
for the
member list within a DL. You can designate a Category for each of
the
Contact Records of the members of a DL by selecting them all in the
Contacts
Folder > R click > Categories...
--
Russ Valentine
[MVP-Outlook]
Using M/S Office 2003 with Windows XP Professional-version
2002-service
pack 2.
When importing contact info to another computer, I lose the link
between
the
name in the DL and the actual contact. After reading many of the
posts on
this subject over the years, the consensus seems to be that the
best
solution
is to enter a category in the lower right corner of each contact,
and
use
the
category classification to send mass emailings instead of the DL.
Is
there
any way to start with my current DL's (one by one) and add a
category
name
(matching the name of the DL) to each of the contacts within that
particular
DL, without having to open each contact individually b/4 adding
the
category
name? Thank you.

 

[Guest]

Thanks. Since I am starting with several DL's, with many names in each DL's
(including last names throughout the alphabet), and since my existing DL's
list first names alphabetically, then last names, can I change my Contact
list to first name, last name-then scroll through the first names using the
roller on the mouse to highlight many contacts at once, then add or change
the Categories as you suggested? I would do this the following way:
Contacts>view>arrange by>current view>customize current view>sort>first
name,last name>ok.

Once this was completed, I would gather the categorized contacts and copy
them to the appropriate Folder in the Navigation bar as follows:
Contacts>tools>find>advanced find>browse>contacts>look for
(contacts)>in>contacts>ok>advanced>field>frequently used
fields>categories>condition>contains>value>list category name>find now. The
matches display at bottom of advanced find box.

To copy the matches in the advanced find box to the appropriate folder in
the Navigation bar: edit>select all>edit>copy to folder>select folder>ok.

Use a different view, like one of the list views.
--
Russ Valentine
[MVP-Outlook]

This is what I have done, and the problem I ran into: from
Contacts>highlight
an individual contact>hold down Ctrl key>toggle to another letter using
the
alphabet list on right side of Contact screen>highlight a second contact,
and
so on. When I toggle to the next letter, all of the Contacts previously
highlighted revert to the un-highlighted status, so I can only use your
method within the same letter. Since each DL contains names beginning with
many different letters, this method is very time consuming. Am I missing
something?

I posted that solution. What is unclear to you?
--
Russ Valentine
[MVP-Outlook]
Correction: Is there any way to designate the same category for several
Contacts all at once instead of individually?

:

Thanks Russ. Is there any way to designate a Category for several
Contacts
all at once instead of individually?

:

Categories can be designated for Contacts. They cannot be designated
for the
member list within a DL. You can designate a Category for each of
the
Contact Records of the members of a DL by selecting them all in the
Contacts
Folder > R click > Categories...
--
Russ Valentine
[MVP-Outlook]
Using M/S Office 2003 with Windows XP Professional-version
2002-service
pack 2.
When importing contact info to another computer, I lose the link
between
the
name in the DL and the actual contact. After reading many of the
posts on
this subject over the years, the consensus seems to be that the
best
solution
is to enter a category in the lower right corner of each contact,
and
use
the
category classification to send mass emailings instead of the DL.
Is
there
any way to start with my current DL's (one by one) and add a
category
name
(matching the name of the DL) to each of the contacts within that
particular
DL, without having to open each contact individually b/4 adding
the
category
name? Thank you.

 

[Russ Valentine [MVP-Outlook]]

Might just be easier to sort the list view by clicking on the field by which
you wish to sort.
Dragging and dropping selected Contacts is a bit easier than what you're
planning to do.

--
Russ Valentine
[MVP-Outlook]

Thanks. Since I am starting with several DL's, with many names in each
DL's
(including last names throughout the alphabet), and since my existing DL's
list first names alphabetically, then last names, can I change my Contact
list to first name, last name-then scroll through the first names using
the
roller on the mouse to highlight many contacts at once, then add or change
the Categories as you suggested? I would do this the following way:
Contacts>view>arrange by>current view>customize current view>sort>first
name,last name>ok.

Once this was completed, I would gather the categorized contacts and copy
them to the appropriate Folder in the Navigation bar as follows:
Contacts>tools>find>advanced find>browse>contacts>look for
(contacts)>in>contacts>ok>advanced>field>frequently used
fields>categories>condition>contains>value>list category name>find now.
The
matches display at bottom of advanced find box.

To copy the matches in the advanced find box to the appropriate folder in
the Navigation bar: edit>select all>edit>copy to folder>select folder>ok.

Use a different view, like one of the list views.
--
Russ Valentine
[MVP-Outlook]

This is what I have done, and the problem I ran into: from
Contacts>highlight
an individual contact>hold down Ctrl key>toggle to another letter using
the
alphabet list on right side of Contact screen>highlight a second
contact,
and
so on. When I toggle to the next letter, all of the Contacts previously
highlighted revert to the un-highlighted status, so I can only use your
method within the same letter. Since each DL contains names beginning
with
many different letters, this method is very time consuming. Am I
missing
something?

:

I posted that solution. What is unclear to you?
--
Russ Valentine
[MVP-Outlook]
Correction: Is there any way to designate the same category for
several
Contacts all at once instead of individually?

:

Thanks Russ. Is there any way to designate a Category for several
Contacts
all at once instead of individually?

:

Categories can be designated for Contacts. They cannot be
designated
for the
member list within a DL. You can designate a Category for each of
the
Contact Records of the members of a DL by selecting them all in
the
Contacts
Folder > R click > Categories...
--
Russ Valentine
[MVP-Outlook]
Using M/S Office 2003 with Windows XP Professional-version
2002-service
pack 2.
When importing contact info to another computer, I lose the
link
between
the
name in the DL and the actual contact. After reading many of
the
posts on
this subject over the years, the consensus seems to be that the
best
solution
is to enter a category in the lower right corner of each
contact,
and
use
the
category classification to send mass emailings instead of the
DL.
Is
there
any way to start with my current DL's (one by one) and add a
category
name
(matching the name of the DL) to each of the contacts within
that
particular
DL, without having to open each contact individually b/4 adding
the
category
name? Thank you.

 

[Guest]

This step would be done after I have assigned a Category to each contact,
correct?

Might just be easier to sort the list view by clicking on the field by which
you wish to sort.
Dragging and dropping selected Contacts is a bit easier than what you're
planning to do.

--
Russ Valentine
[MVP-Outlook]

Thanks. Since I am starting with several DL's, with many names in each
DL's
(including last names throughout the alphabet), and since my existing DL's
list first names alphabetically, then last names, can I change my Contact
list to first name, last name-then scroll through the first names using
the
roller on the mouse to highlight many contacts at once, then add or change
the Categories as you suggested? I would do this the following way:
Contacts>view>arrange by>current view>customize current view>sort>first
name,last name>ok.

Once this was completed, I would gather the categorized contacts and copy
them to the appropriate Folder in the Navigation bar as follows:
Contacts>tools>find>advanced find>browse>contacts>look for
(contacts)>in>contacts>ok>advanced>field>frequently used
fields>categories>condition>contains>value>list category name>find now.
The
matches display at bottom of advanced find box.

To copy the matches in the advanced find box to the appropriate folder in
the Navigation bar: edit>select all>edit>copy to folder>select folder>ok.

Use a different view, like one of the list views.
--
Russ Valentine
[MVP-Outlook]
This is what I have done, and the problem I ran into: from
Contacts>highlight
an individual contact>hold down Ctrl key>toggle to another letter using
the
alphabet list on right side of Contact screen>highlight a second
contact,
and
so on. When I toggle to the next letter, all of the Contacts previously
highlighted revert to the un-highlighted status, so I can only use your
method within the same letter. Since each DL contains names beginning
with
many different letters, this method is very time consuming. Am I
missing
something?

:

I posted that solution. What is unclear to you?
--
Russ Valentine
[MVP-Outlook]
Correction: Is there any way to designate the same category for
several
Contacts all at once instead of individually?

:

Thanks Russ. Is there any way to designate a Category for several
Contacts
all at once instead of individually?

:

Categories can be designated for Contacts. They cannot be
designated
for the
member list within a DL. You can designate a Category for each of
the
Contact Records of the members of a DL by selecting them all in
the
Contacts
Folder > R click > Categories...
--
Russ Valentine
[MVP-Outlook]
Using M/S Office 2003 with Windows XP Professional-version
2002-service
pack 2.
When importing contact info to another computer, I lose the
link
between
the
name in the DL and the actual contact. After reading many of
the
posts on
this subject over the years, the consensus seems to be that the
best
solution
is to enter a category in the lower right corner of each
contact,
and
use
the
category classification to send mass emailings instead of the
DL.
Is
there
any way to start with my current DL's (one by one) and add a
category
name
(matching the name of the DL) to each of the contacts within
that
particular
DL, without having to open each contact individually b/4 adding
the
category
name? Thank you.

 

[Russ Valentine [MVP-Outlook]]

Yup. Once you assign a category, just use the "By Category" view to make it
all much simpler. Then you can just drag the Category Header to Copy or Move
them all to a separate folder.
--
Russ Valentine
[MVP-Outlook]

This step would be done after I have assigned a Category to each contact,
correct?

Might just be easier to sort the list view by clicking on the field by
which
you wish to sort.
Dragging and dropping selected Contacts is a bit easier than what you're
planning to do.

--
Russ Valentine
[MVP-Outlook]

Thanks. Since I am starting with several DL's, with many names in each
DL's
(including last names throughout the alphabet), and since my existing
DL's
list first names alphabetically, then last names, can I change my
Contact
list to first name, last name-then scroll through the first names using
the
roller on the mouse to highlight many contacts at once, then add or
change
the Categories as you suggested? I would do this the following way:
Contacts>view>arrange by>current view>customize current view>sort>first
name,last name>ok.

Once this was completed, I would gather the categorized contacts and
copy
them to the appropriate Folder in the Navigation bar as follows:
Contacts>tools>find>advanced find>browse>contacts>look for
(contacts)>in>contacts>ok>advanced>field>frequently used
fields>categories>condition>contains>value>list category name>find now.
The
matches display at bottom of advanced find box.

To copy the matches in the advanced find box to the appropriate folder
in
the Navigation bar: edit>select all>edit>copy to folder>select
folder>ok.

:

Use a different view, like one of the list views.
--
Russ Valentine
[MVP-Outlook]
This is what I have done, and the problem I ran into: from
Contacts>highlight
an individual contact>hold down Ctrl key>toggle to another letter
using
the
alphabet list on right side of Contact screen>highlight a second
contact,
and
so on. When I toggle to the next letter, all of the Contacts
previously
highlighted revert to the un-highlighted status, so I can only use
your
method within the same letter. Since each DL contains names
beginning
with
many different letters, this method is very time consuming. Am I
missing
something?

:

I posted that solution. What is unclear to you?
--
Russ Valentine
[MVP-Outlook]
Correction: Is there any way to designate the same category for
several
Contacts all at once instead of individually?

:

Thanks Russ. Is there any way to designate a Category for
several
Contacts
all at once instead of individually?

:

Categories can be designated for Contacts. They cannot be
designated
for the
member list within a DL. You can designate a Category for each
of
the
Contact Records of the members of a DL by selecting them all
in
the
Contacts
Folder > R click > Categories...
--
Russ Valentine
[MVP-Outlook]
Using M/S Office 2003 with Windows XP Professional-version
2002-service
pack 2.
When importing contact info to another computer, I lose the
link
between
the
name in the DL and the actual contact. After reading many of
the
posts on
this subject over the years, the consensus seems to be that
the
best
solution
is to enter a category in the lower right corner of each
contact,
and
use
the
category classification to send mass emailings instead of
the
DL.
Is
there
any way to start with my current DL's (one by one) and add a
category
name
(matching the name of the DL) to each of the contacts within
that
particular
DL, without having to open each contact individually b/4
adding
the
category
name? Thank you.

 

[Guest]

Thank you very much.

Yup. Once you assign a category, just use the "By Category" view to make it
all much simpler. Then you can just drag the Category Header to Copy or Move
them all to a separate folder.
--
Russ Valentine
[MVP-Outlook]

This step would be done after I have assigned a Category to each contact,
correct?

Might just be easier to sort the list view by clicking on the field by
which
you wish to sort.
Dragging and dropping selected Contacts is a bit easier than what you're
planning to do.

--
Russ Valentine
[MVP-Outlook]
Thanks. Since I am starting with several DL's, with many names in each
DL's
(including last names throughout the alphabet), and since my existing
DL's
list first names alphabetically, then last names, can I change my
Contact
list to first name, last name-then scroll through the first names using
the
roller on the mouse to highlight many contacts at once, then add or
change
the Categories as you suggested? I would do this the following way:
Contacts>view>arrange by>current view>customize current view>sort>first
name,last name>ok.

Once this was completed, I would gather the categorized contacts and
copy
them to the appropriate Folder in the Navigation bar as follows:
Contacts>tools>find>advanced find>browse>contacts>look for
(contacts)>in>contacts>ok>advanced>field>frequently used
fields>categories>condition>contains>value>list category name>find now.
The
matches display at bottom of advanced find box.

To copy the matches in the advanced find box to the appropriate folder
in
the Navigation bar: edit>select all>edit>copy to folder>select
folder>ok.

:

Use a different view, like one of the list views.
--
Russ Valentine
[MVP-Outlook]
This is what I have done, and the problem I ran into: from
Contacts>highlight
an individual contact>hold down Ctrl key>toggle to another letter
using
the
alphabet list on right side of Contact screen>highlight a second
contact,
and
so on. When I toggle to the next letter, all of the Contacts
previously
highlighted revert to the un-highlighted status, so I can only use
your
method within the same letter. Since each DL contains names
beginning
with
many different letters, this method is very time consuming. Am I
missing
something?

:

I posted that solution. What is unclear to you?
--
Russ Valentine
[MVP-Outlook]
Correction: Is there any way to designate the same category for
several
Contacts all at once instead of individually?

:

Thanks Russ. Is there any way to designate a Category for
several
Contacts
all at once instead of individually?

:

Categories can be designated for Contacts. They cannot be
designated
for the
member list within a DL. You can designate a Category for each
of
the
Contact Records of the members of a DL by selecting them all
in
the
Contacts
Folder > R click > Categories...
--
Russ Valentine
[MVP-Outlook]
Using M/S Office 2003 with Windows XP Professional-version
2002-service
pack 2.
When importing contact info to another computer, I lose the
link
between
the
name in the DL and the actual contact. After reading many of
the
posts on
this subject over the years, the consensus seems to be that
the
best
solution
is to enter a category in the lower right corner of each
contact,
and
use
the
category classification to send mass emailings instead of
the
DL.
Is
there
any way to start with my current DL's (one by one) and add a
category
name
(matching the name of the DL) to each of the contacts within
that
particular
DL, without having to open each contact individually b/4
adding
the
category
name? Thank you.