Contact Forms

[Rob]

Hello

Using OL2003 and I want to slightly change the "Contact" form to add another
field. When I edit it, it has a different layout and the field for the
contact's image is not there.

How can I retain the default "contact" form and add the extra field.

Am I missing something here. I have been trying to find info and do it for
several hours!!

Thanks Rob

 

[Sue Mosher [MVP-Outlook]]

The new contact form layout in OL2003 and the included picture control are not available to programmers, who will see the older layout when they put an Outlook 2003 contact form into design mode. One workaround is to use an image control, as described at http://www.outlookcode.com/d/formpicture.htm#control .

For other contact form idiosyncracies, see http://www.outlookcode.com/d/contactform.htm

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Rob]

Thanks for your response Sue.

What I really want to do is to be able to select certain categories for
distribution lists according to location.

For instance.

I have a category for people who support one subject, ie a football team -
so the category is "football". However in that category I want seperate
dl's for those in the UK those in Europe, those in the US, those in Japan
and so on. - about 10 dl's in all for the variouse areas of the world I
correspond with.

I want to add the location field to the default form so that when I create a
DL, I can select members for each list by "finding" first the category,
"football", and then the area ie Country.

This could be done very quickly and easily in Outlook Express but why can't
I do it in Outlook.

Whenever I add a new contact and detail the Category and location, I can
then easily update the DL.

Regards, Rob

 

[Sue Mosher [MVP-Outlook]]

I'm a bit confused. I don't see what creating DLs would have to do with modifying the contact form.

In any case, I'd skip the whole process of creating DLs and just apply multiple categories to each contact or use the category and the country to locate those particular people, with a filtered or a grouped view. You can then select and send messages to those people a couple of different ways.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Rob]

Sue

I'll try to make it a liitle clearer but not really sure what I am trying to
express.

I run a website and correspond with people from all over the world. I often
need to give out news to a particular group of people, say in the States and
North America. in one mailshot.

Having just migrated from OE6 to OL2003 I have over a thousand contacts
with most of them email addresses only.

In OE6, I gave each person a category followed by the Country of location. -
ie everyone in the UK would be CATX UK, in the States - CATX USA and so on.

Whenever I wanted to send a mass email to a particular group I would "find"
them by searching on the field that conbtained CATX UK for all those in the
UKetc.

In OL however, it does not appear to be possible to do it the same way and
I am trying to keep it as simple as possible.



When I do a find in Contacts or in Email mode, I can only search on a name
so I was trying to set up distribution lists for each area of the world.

If I make the current view By Category, I cannot sort by the category field
so the categories are all mixed up. That is why I was trying to add an
extra field to the default form, make it the new default form and then be
able to search on that field easily because I could change the sort order on
that field.

Not sure if I am actually over complicating the issue because I am new to OL
and what to me seemed easy in OE6 seems very difficult in OL.

You appear not to reccomend a Distribution List system yet I though that was
the way to go.

Am I missing something that would make this an easy matter.

Appreciate your help

Thanks Rob





I'm a bit confused. I don't see what creating DLs would have to do with
modifying the contact form.

In any case, I'd skip the whole process of creating DLs and just apply
multiple categories to each contact or use the category and the country to
locate those particular people, with a filtered or a grouped view. You can
then select and send messages to those people a couple of different ways.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Brian Tillman]

In OE6, I gave each person a category followed by the Country of
location. - ie everyone in the UK would be CATX UK, in the States -
CATX USA and so on.
Whenever I wanted to send a mass email to a particular group I would
"find" them by searching on the field that conbtained CATX UK for all
those in the UKetc.

In Outlook, Group By the country, select the group and choose Action>Message
to Contact.

 

[Sue Mosher [MVP-Outlook]]

Or add categories as you did in OE and use the By Category view to show each category in its own group.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Rob]

Many thanks for all your help guys. Very useful and I am now on the way to
setting up as recommended.

Regards, Rob


Or add categories as you did in OE and use the By Category view to show each
category in its own group.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers