Conflict Warning for Meetings?

[mabster]

Hi folks,

We have set up all of our meeting rooms as "rooms" in the global address
list, so users can click on the "Rooms" button to book rooms when creating a
meeting request.

The rooms all automatically decline an invitation if they're already booked,
but I (along with our users) don't think that's good enough.

Shouldn't Outlook prompt you *before* it sends the request? I'm sure I've
seen it do that under certain circumstances, but I can't work out why it
warns sometimes but not others. Getting the decline notice after you've sent
the invitations means you then have to reschedule the meeting and send
updates - annoying to the other invitees.

Is there something I have to enable to make Outlook pop up a warning to the
meeting organizer before it sends the invitations?

Thanks,
Matt Hamilton

 

[Milly Staples [MVP - Outlook]]

Using your method, no. Have a look here for some other methods that may work better in your circumstances:
http://www.slipstick.com/calendar/skedresource.asp

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, mabster asked:

| Hi folks,
|
| We have set up all of our meeting rooms as "rooms" in the global
| address list, so users can click on the "Rooms" button to book rooms
| when creating a meeting request.
|
| The rooms all automatically decline an invitation if they're already
| booked, but I (along with our users) don't think that's good enough.
|
| Shouldn't Outlook prompt you *before* it sends the request? I'm sure
| I've seen it do that under certain circumstances, but I can't work
| out why it warns sometimes but not others. Getting the decline notice
| after you've sent the invitations means you then have to reschedule
| the meeting and send updates - annoying to the other invitees.
|
| Is there something I have to enable to make Outlook pop up a warning
| to the meeting organizer before it sends the invitations?
|
| Thanks,
| Matt Hamilton

 

[mabster]

Hi Milly,

Thanks for the fast reply.

This is a pretty glaring omission, although I'm sure there's a good reason
behind it. I guess educating users about the "scheduling assistant" button
on the ribbon is my only option right now.

Cheers,
Matt

 

[Diane Poremsky]

that's the best option -

Hi Milly,

Thanks for the fast reply.

This is a pretty glaring omission, although I'm sure there's a good reason
behind it. I guess educating users about the "scheduling assistant" button
on the ribbon is my only option right now.

Cheers,
Matt

Using your method, no. Have a look here for some other methods that may
work better in your circumstances:
http://www.slipstick.com/calendar/skedresource.asp

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, mabster asked:

| Hi folks,
|
| We have set up all of our meeting rooms as "rooms" in the global
| address list, so users can click on the "Rooms" button to book rooms
| when creating a meeting request.
|
| The rooms all automatically decline an invitation if they're already
| booked, but I (along with our users) don't think that's good enough.
|
| Shouldn't Outlook prompt you *before* it sends the request? I'm sure
| I've seen it do that under certain circumstances, but I can't work
| out why it warns sometimes but not others. Getting the decline notice
| after you've sent the invitations means you then have to reschedule
| the meeting and send updates - annoying to the other invitees.
|
| Is there something I have to enable to make Outlook pop up a warning
| to the meeting organizer before it sends the invitations?
|
| Thanks,
| Matt Hamilton

 

[mabster]

What I can't understand is that I'm *sure* I've seen Outlook prompt me
before about conflicting bookings before it sends the invitations. I'm not
alone either - the user who asked me about it was asking why it had
"stopped" prompting her.

that's the best option -

Hi Milly,

Thanks for the fast reply.

This is a pretty glaring omission, although I'm sure there's a good
reason behind it. I guess educating users about the "scheduling
assistant" button on the ribbon is my only option right now.

Cheers,
Matt

Using your method, no. Have a look here for some other methods that may
work better in your circumstances:
http://www.slipstick.com/calendar/skedresource.asp

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, mabster asked:

| Hi folks,
|
| We have set up all of our meeting rooms as "rooms" in the global
| address list, so users can click on the "Rooms" button to book rooms
| when creating a meeting request.
|
| The rooms all automatically decline an invitation if they're already
| booked, but I (along with our users) don't think that's good enough.
|
| Shouldn't Outlook prompt you *before* it sends the request? I'm sure
| I've seen it do that under certain circumstances, but I can't work
| out why it warns sometimes but not others. Getting the decline notice
| after you've sent the invitations means you then have to reschedule
| the meeting and send updates - annoying to the other invitees.
|
| Is there something I have to enable to make Outlook pop up a warning
| to the meeting organizer before it sends the invitations?
|
| Thanks,
| Matt Hamilton

 

[Diane Poremsky]

did the prompt include a 'do not show again' checkbox?

http://www.slipstick.com/outlook/showdialog.htm - its not on the known list,
but you could always delete any number not identified in the list and see if
it warns again.

What I can't understand is that I'm *sure* I've seen Outlook prompt me
before about conflicting bookings before it sends the invitations. I'm not
alone either - the user who asked me about it was asking why it had
"stopped" prompting her.

that's the best option -

Hi Milly,

Thanks for the fast reply.

This is a pretty glaring omission, although I'm sure there's a good
reason behind it. I guess educating users about the "scheduling
assistant" button on the ribbon is my only option right now.

Cheers,
Matt

Using your method, no. Have a look here for some other methods that
may work better in your circumstances:
http://www.slipstick.com/calendar/skedresource.asp

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, mabster asked:

| Hi folks,
|
| We have set up all of our meeting rooms as "rooms" in the global
| address list, so users can click on the "Rooms" button to book rooms
| when creating a meeting request.
|
| The rooms all automatically decline an invitation if they're already
| booked, but I (along with our users) don't think that's good enough.
|
| Shouldn't Outlook prompt you *before* it sends the request? I'm sure
| I've seen it do that under certain circumstances, but I can't work
| out why it warns sometimes but not others. Getting the decline notice
| after you've sent the invitations means you then have to reschedule
| the meeting and send updates - annoying to the other invitees.
|
| Is there something I have to enable to make Outlook pop up a warning
| to the meeting organizer before it sends the invitations?
|
| Thanks,
| Matt Hamilton

 

[mabster]

Hi Diane,

No, no "don't show this again" prompt. The "already booked" prompt has
stopped displaying on every machine in our company, so I'm thinking it's
something server side (Exch 2007).

Cheers,
Matt

did the prompt include a 'do not show again' checkbox?

http://www.slipstick.com/outlook/showdialog.htm - its not on the known
list, but you could always delete any number not identified in the list
and see if it warns again.

What I can't understand is that I'm *sure* I've seen Outlook prompt me
before about conflicting bookings before it sends the invitations. I'm
not alone either - the user who asked me about it was asking why it had
"stopped" prompting her.

that's the best option -










Hi Milly,

Thanks for the fast reply.

This is a pretty glaring omission, although I'm sure there's a good
reason behind it. I guess educating users about the "scheduling
assistant" button on the ribbon is my only option right now.

Cheers,
Matt

Using your method, no. Have a look here for some other methods that
may work better in your circumstances:
http://www.slipstick.com/calendar/skedresource.asp

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, mabster asked:

| Hi folks,
|
| We have set up all of our meeting rooms as "rooms" in the global
| address list, so users can click on the "Rooms" button to book rooms
| when creating a meeting request.
|
| The rooms all automatically decline an invitation if they're already
| booked, but I (along with our users) don't think that's good enough.
|
| Shouldn't Outlook prompt you *before* it sends the request? I'm sure
| I've seen it do that under certain circumstances, but I can't work
| out why it warns sometimes but not others. Getting the decline
notice
| after you've sent the invitations means you then have to reschedule
| the meeting and send updates - annoying to the other invitees.
|
| Is there something I have to enable to make Outlook pop up a warning
| to the meeting organizer before it sends the invitations?
|
| Thanks,
| Matt Hamilton