Changing styles when copy-pasting text

[marcustockstall]

Hello,

I'm trying to merge two documents by pasting the content of one at th
end of another. Both documents are using the same styles, and thei
styles look the same in both documents.

However, when I paste one onto the other, some styles of the pasted bi
change. For example, my captions in the pasted part appear in a bigge
font. So I have different paragraphs, all of them in style 'caption'
but they look different. If I add a new caption at the end of the text
it appears the way it should (i.e. smaller font). Does anybody know ho
to solve it?

A related problem is that I have some captions inside frames (togethe
with the images), and when I change or update the style of th
captions, they 'jump' out of the frame and appear on their own frame
so I either need a solution for this problem (the jumping camptions)
or a solution for the other problem (changing styles) not involvin
updating styles.

Hope this is not a complete mess and I'm not asking impossible things!
Thanks a millio

 

[garfield-n-odie]

See http://www.shaunakelly.com/word/styles/FormatOfTextChanges.html.

 

[marcustockstall]

Sorry, broken link! could you please try again? thanks

 

[garfield-n-odie]

The link works for me now and when I originally posted it. Must be a
problem with your browser settings or your ISP.

 

[Suzanne S. Barnhill]

Or the fact that links are truncated in ExcelForum.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

The link works for me now and when I originally posted it. Must be a
problem with your browser settings or your ISP.

 

[Guest]

We are having a similar problem. When we build and send a Word doc from one
user(different network, different organization, different legit licences) to
another for review or editing, the formatting/styles changes for no apparent
reason on opening the document. For example: fonts change (yes we have made
sure fonts are installed on both), styles change, blank pages are inserted,
etc. This does not occur with everyone with whom we are exchanging documents.
We can send PDF version of same doc and nothing changes but the Word version
(even a read only file) can behave like this. We are not novices with Word
but must be missing something. TY in advance for any thoughts.

Or the fact that links are truncated in ExcelForum.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Jay Freedman]

See http://www.shaunakelly.com/word/sharing/WillMyFormatChange.html.

I'll hazard a guess that some (not all) of your users have different
definitions of the same-named styles in their normal.dot templates, *and*
they have the "Automatically Update Document Styles" option turned on. On
those machines, the formatting changes on opening a document. If either of
those conditions doesn't apply, then nothing happens.

 

[Guest]

Jay - thanks for the reply. I think we have covered those bases but will
double check.

 

[TF]

To add to Jay's reply, the work around is whenever possible don't modify
Word's built-in styles: create styles and give them your own names. That way
the won't be updated in the circumstances explained by Jay - though I
suppose there is a slim probability that someone has named their styles the
same as yours!

--
Terry Farrell - Word MVP
http://word.mvps.org/

in message : We are having a similar problem. When we build and send a Word doc from
one
: user(different network, different organization, different legit licences)
to
: another for review or editing, the formatting/styles changes for no
apparent
: reason on opening the document. For example: fonts change (yes we have
made
: sure fonts are installed on both), styles change, blank pages are
inserted,
: etc. This does not occur with everyone with whom we are exchanging
documents.
: We can send PDF version of same doc and nothing changes but the Word
version
: (even a read only file) can behave like this. We are not novices with Word
: but must be missing something. TY in advance for any thoughts.
:
:
:
:
:
: "Suzanne S. Barnhill" wrote:
:
: > Or the fact that links are truncated in ExcelForum.
: >
: > --
: > Suzanne S. Barnhill
: > Microsoft MVP (Word)
: > Words into Type
: > Fairhope, Alabama USA
:
: > Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
: > all may benefit.
: >
: > : > > The link works for me now and when I originally posted it. Must be a
: > > problem with your browser settings or your ISP.
: > >
: > > marcustockstall < wrote:
: > > > Sorry, broken link! could you please try again? thanks!
: > > >
: > > >
: > > > ---
: > > > Message posted
: > > >
: > >
: >
: >