Change from using a POP email account to and IMAP


C

ctc

To date I have had only 1 POP email address/account, 1 Personal Folder, 1
Archive Folder in outlook (the current version being 2007), 1 Outlook.pst
file, and 1 Archive.pst file.

In anticipation of obtaining a smart phone and wanting to synch my email on
both my PC and phone, I asked my email host to convert my POP email account
to an IMAP, which they did today.

I then created a new IMAP email account in Outlook using the same old email
address and somehow during the process the new IMAP folder name became
"myemailaddress.com", and a new data pst file was created with the terribly
cryptic name Outl"myemailaddress.com"-00000007.pst in the same location as my
old Outlook.pst file. Was this done automatically by MS design? Can I simply
change either one or both of these names if I like?

I plan on copying all of the email in the inbox and sent items folders from
my old Personal Folders POP account to the inbox and sent items folders in
the new IMAP "myemailaddress.com" folder so that they will be available on my
smart phone. Once that is done do I...

"Remove" my old POP email account from the Personal Folder? If I do this
won't all of that email stay in my Outlook.pst file and make it unnecessarily
large? Should I delete all of the email before removing the email account?

Could I (should I) then change the data file that the IMAP email account is
associated with to the old Outlook.pst file? or should I keep it as a
separate pst file?
 
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J

Jerry Xie

As soon as you finish copying the old mails to imap folder, you can delete
the outlook.pst.

The Outl"myemailaddress.com"-00000007.pst was auto created by outlook, it
contains the mails you choose to download from IMAP server.

However if you plan to access old mails offline, the imap pst file will
increase to as big as the previous outlook.pst. In this case, my suggestion
is just keep the outlook.pst.
 
C

ctc

Thanks for the reply.

Jerry Xie said:
As soon as you finish copying the old mails to imap folder, you can delete
the outlook.pst.

What about all of my contacts and their journal history, calendar, tasks?
Aren't they all in the outlook.pst file?
The Outl"myemailaddress.com"-00000007.pst was auto created by outlook, it
contains the mails you choose to download from IMAP server.

Should I redirect the IMAP email account to the outlook.pst file or keep it
in a separate Outl"myemailaddress.com"-00000007.pst file?
However if you plan to access old mails offline, the imap pst file will
increase to as big as the previous outlook.pst. In this case, my suggestion
is just keep the outlook.pst.

Unless there is something I am missing...in this case, size doesn't matter.
I have a 500 gb hard drive.
 
B

Brian Tillman [MVP - Outlook]

As soon as you finish copying the old mails to imap folder, you can delete
the outlook.pst.

I don't believe so. Outlook does not allow the IMAP folders to be the
delivery location folders because IMAP does not support Calendar, Contacts,
Notes, Tasks, or any other non-mail folder. You must always have two folder
sets when using IMAP even if the IMAP account is the only account.
 
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J

Jerry Xie

Sorry ctc, I made a mistake. The outlook.pst shouldn't be deleted since the
calendar & contact & task are stored in it.

ctc said:
Thanks for the reply.



What about all of my contacts and their journal history, calendar, tasks?
Aren't they all in the outlook.pst file?


Should I redirect the IMAP email account to the outlook.pst file or keep it
in a separate Outl"myemailaddress.com"-00000007.pst file?

Seems it is not possible to redirect the IMAP data file.
 

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