Canceled meetings not removed from Resource calendar

[Joe Grover]

Hey there,

I've just set up a conference room as a resource in Outlook, and when I
cancel a meeting it is not removed from the resource's Calendar (it changes
to Canceled). Is this by design? In the Resource Scheduling options I've
checked the box to automatically accept meeting requests and process
cancellations, as well as automatically decline conflicting meetings, and it
is possible to schedule something else in the canceled item's slot, but for
general housekeeping I wanted to know if there was a way to automatically
remove the canceled meeting from the calendar. Thanks!

Joe

 

[David Wang]

Hey there,

I've just set up a conference room as a resource in Outlook, and when I
cancel a meeting it is not removed from the resource's Calendar (it changes
to Canceled). Is this by design? In the Resource Scheduling options I've
checked the box to automatically accept meeting requests and process
cancellations, as well as automatically decline conflicting meetings, and it
is possible to schedule something else in the canceled item's slot, but for
general housekeeping I wanted to know if there was a way to automatically
remove the canceled meeting from the calendar. Thanks!

Joe

Would you like to data-mine the cancellation rate (and who does the
cancellation), as well as utilization rate of your resources? If so,
it would be necessary to keep this information around until you do
that, then you can clean things up.


//David
http://w3-4u.blogspot.com
http://blogs.msdn.com/David.Wang
//

 

[Joe Grover]

So far that has not been an objective. The people who are delegates for the
resource's Calendar just mentioned that it looks "messy" and was wondering
if there was a way to clean it up. If it's something that can be done I'd
love to know--if in the future if the tasks you mention are desired then I
can reverse whatever I (hopefully can) do now.

Joe