Backing up Emails

[Nick Juniper]

Hello,
We are a medium size business running Outlook, Workgroup through Exchange
Server.
my question relates to backing up of emails.
At the moment we make PDF copies of all sent and received emails and file
them under Project Specific folders.
I know that our backup software backs up the exchange *.edb files and that
the emails are getting backed up. Is there a way to backup user mailboxes
that makes sense and that allows access to emails long after the fact.
If an employee leaves and say 5 years down the track, we need to access an
email???
Any advice, help or tips on what other users do would be most appreciated.
kind

Nick

 

[Roady [MVP]]

Why make individual backups if the Exchange admin already makes them for
you? Actively storing passive data is something your admin should fight
against. This means; don't backup data daily that will never ever change
again. Instead; archive it and only backup when new information gets added
to the archive. You can use third party archive solutions for this or
simulate it on the Exchange server by for instance creating a second storage
group where you move the old mailboxes/messages to.

Outlook solutions would be to export the messages to a pst-file (can also be
done through exmerge on Exchange) or use an add-in from MAPILab;
http://www.mapilab.com/outlook/email_archiver/
If you decide to order use "4PM76A8" to get a discount

--
Robert Sparnaaij [MVP-Outlook]
www.howto-outlook.com

Tips of the month:
-Properly back-up and restore your Outlook data
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