Automatically put appointments on Group Calendar?

[John]

Hi,

There are 6 people in the office. Everyone has their own
Exchange/domain accounts. There is also a Group calendar that has
appointments that effect the whole office (one person is on vacation
for a week, there's a meeting with a customer that involves everyone).

Is there an easy way when a user is creating a new appointment for
his/her personal calendar it will also be placed on the group
calendar? I'm wondering if the category is set to something special
like "Group" the appointment will automatically populate BOTH
calendars.

Another idea I have is to make it easy to put an appointment on
everyone's personal calendar (without having to invite them, and then
they have to accept).

Thoughts? Ideas?

Thanks!
John

 

[Sue Mosher [MVP]]

What about inviting the group calendar?
--
Sue Mosher, Outlook MVP
Outlook and Exchange solutions at http://www.slipstick.com
Author of
Microsoft Outlook Programming: Jumpstart
for Administrators, Power Users, and Developers

 

[John]

Ooh! Good idea. I've never done that before.

Would the group calendar need to "accept" the appointment, or would it
automatically be accepted and appear on the group calendar?

John

 

[Sue Mosher [MVP]]

If it's a public folder, it should automatically "accept" it.

 

[John]

When I put the name of the public calendar "Pub Cal" in the To: field
of an appointment invitation, Outlook complains that it doesn't know
who "Pub Cal" is. When I click on the To: button I see a list of
people, but I don't see the public calendar listed? What am I doing
wrong?

Thanks,
John

 

[Sue Mosher [MVP]]

Sounds like that folder is set to be hidden from the GAL. You'll need to change that with the Exchange admin tools.
--
Sue Mosher, Outlook MVP
Outlook and Exchange solutions at http://www.slipstick.com
Author of
Microsoft Outlook Programming: Jumpstart
for Administrators, Power Users, and Developers