Allow me to selectively use an alternative signature

[Guest]

It is useful to have different signatures for different purposes (example a
signature that has home contact information if you are sending a personal
email from work, or a signature with a confidentiality warning message that
is not needed for all emails).

Earlier versions of Outlook allowed a user to insert a signature on demand
(presumably after deleting the default signature). The help text now has a
kluge where one gets to the signature and cuts and pastes it into the email
(without the v-card that was associated with that signature).

Here are the directions for Outlook 2003

If Word is your e-mail editor and you want to add a signature to only one
message, you can manually insert it.

In the e-mail message, on the Tools menu, click Options, and then click the
General tab.
Click E-mail Options, and then click the E-mail Signature tab.
In the Type the title of your e-mail signature or choose from the list box,
click the name of the e-mail signature you want to use. Under Create your
e-mail signature, select the signature text you want to add to your e-mail
message, and then press CTRL+C.
Click Close, and then click Cancel.
In the e-mail message, place your cursor where you want the signature to
appear, and then press CTRL+V.
Note The signature will not automatically appear in all new e-mail messages.





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[Diane Poremsky [MVP]]

That's a really stupid way of doing it. Were those instructions in Help
or online in one of the assistance articles? if online, please post the url
so we can get it corrected.

Make a default sig for each account in the profile (very important since the
autosig feature only works for accounts that have a sig). If you don't want
a sig on an account, create a blank sig - I prefer one that is 2 dashes and
Enter:
"--
"
in part because it's easier to see where it is and it is the standard sig
separator for all mail clients.

Create other sigs then right click on the dashes if you want to switch to
another sig.

You could also use autotext to insert a sig if you don't want to define a
sig for all accounts.

Note the above is only if using word as the editor. Outlook editor uses
different steps and doesn't have the autosig feature.




--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

 

[Guest]

Thank-you very much for the tip. I had drilled around in the Outlook online
help and that was the directions that they gave me. The other path was to
use the autotext feature in Word but for signature it used something stored
in Word (not Outlook) to insert my first name. Nothing mentioned the right
click trick.

I find it frustrating that using Outlook has become like using a video game.
You get special easter eggs if you click on the right thing when in the
right context but only while in the right version.

Regards,

That's a really stupid way of doing it. Were those instructions in Help
or online in one of the assistance articles? if online, please post the url
so we can get it corrected.

Make a default sig for each account in the profile (very important since the
autosig feature only works for accounts that have a sig). If you don't want
a sig on an account, create a blank sig - I prefer one that is 2 dashes and
Enter:
"--
"
in part because it's easier to see where it is and it is the standard sig
separator for all mail clients.

Create other sigs then right click on the dashes if you want to switch to
another sig.

You could also use autotext to insert a sig if you don't want to define a
sig for all accounts.

Note the above is only if using word as the editor. Outlook editor uses
different steps and doesn't have the autosig feature.




--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/

It is useful to have different signatures for different purposes (example
a
signature that has home contact information if you are sending a personal
email from work, or a signature with a confidentiality warning message
that
is not needed for all emails).

Earlier versions of Outlook allowed a user to insert a signature on demand
(presumably after deleting the default signature). The help text now has
a
kluge where one gets to the signature and cuts and pastes it into the
email
(without the v-card that was associated with that signature).

Here are the directions for Outlook 2003

If Word is your e-mail editor and you want to add a signature to only one
message, you can manually insert it.

In the e-mail message, on the Tools menu, click Options, and then click
the
General tab.
Click E-mail Options, and then click the E-mail Signature tab.
In the Type the title of your e-mail signature or choose from the list
box,
click the name of the e-mail signature you want to use. Under Create your
e-mail signature, select the signature text you want to add to your e-mail
message, and then press CTRL+C.
Click Close, and then click Cancel.
In the e-mail message, place your cursor where you want the signature to
appear, and then press CTRL+V.
Note The signature will not automatically appear in all new e-mail
messages.





----------------
This post is a suggestion for Microsoft, and Microsoft responds to the
suggestions with the most votes. To vote for this suggestion, click the "I
Agree" button in the message pane. If you do not see the button, follow
this
link to open the suggestion in the Microsoft Web-based Newsreader and then
click "I Agree" in the message pane.

http://www.microsoft.com/office/com...49463625e&dg=microsoft.public.outlook.general

 

[Milly Staples [MVP - Outlook]]

Ah, the simple joy of using Outlook, all versions. Makeshaving to work at
the office seem a lot less frustrating, eh?

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, 3rd Degree asked:

| Thank-you very much for the tip. I had drilled around in the Outlook
| online help and that was the directions that they gave me. The other
| path was to use the autotext feature in Word but for signature it
| used something stored in Word (not Outlook) to insert my first name.
| Nothing mentioned the right click trick.
|
| I find it frustrating that using Outlook has become like using a
| video game. You get special easter eggs if you click on the right
| thing when in the right context but only while in the right version.
|
| Regards,
|
|
| "Diane Poremsky [MVP]" wrote:
|
|| That's a really stupid way of doing it. Were those instructions
|| in Help or online in one of the assistance articles? if online,
|| please post the url so we can get it corrected.
||
|| Make a default sig for each account in the profile (very important
|| since the autosig feature only works for accounts that have a sig).
|| If you don't want a sig on an account, create a blank sig - I prefer
|| one that is 2 dashes and Enter:
|| "--
|| "
|| in part because it's easier to see where it is and it is the
|| standard sig separator for all mail clients.
||
|| Create other sigs then right click on the dashes if you want to
|| switch to another sig.
||
|| You could also use autotext to insert a sig if you don't want to
|| define a sig for all accounts.
||
|| Note the above is only if using word as the editor. Outlook editor
|| uses different steps and doesn't have the autosig feature.
||
||
||
||
|| --
|| Diane Poremsky [MVP - Outlook]
|| Author, Teach Yourself Outlook 2003 in 24 Hours
|| Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
|| Author, Google and Other Search Engines (Visual QuickStart Guide)
||
||
||
|| Join OneNote Tips mailing list: http://www.onenote-tips.net/
||
||
|| ||| It is useful to have different signatures for different purposes
||| (example a
||| signature that has home contact information if you are sending a
||| personal email from work, or a signature with a confidentiality
||| warning message that
||| is not needed for all emails).
|||
||| Earlier versions of Outlook allowed a user to insert a signature on
||| demand (presumably after deleting the default signature). The help
||| text now has a
||| kluge where one gets to the signature and cuts and pastes it into
||| the email
||| (without the v-card that was associated with that signature).
|||
||| Here are the directions for Outlook 2003
|||
||| If Word is your e-mail editor and you want to add a signature to
||| only one message, you can manually insert it.
|||
||| In the e-mail message, on the Tools menu, click Options, and then
||| click the
||| General tab.
||| Click E-mail Options, and then click the E-mail Signature tab.
||| In the Type the title of your e-mail signature or choose from the
||| list box,
||| click the name of the e-mail signature you want to use. Under
||| Create your e-mail signature, select the signature text you want to
||| add to your e-mail message, and then press CTRL+C.
||| Click Close, and then click Cancel.
||| In the e-mail message, place your cursor where you want the
||| signature to appear, and then press CTRL+V.
||| Note The signature will not automatically appear in all new e-mail
||| messages.
|||
|||
|||
|||
|||
||| ----------------
||| This post is a suggestion for Microsoft, and Microsoft responds to
||| the suggestions with the most votes. To vote for this suggestion,
||| click the "I Agree" button in the message pane. If you do not see
||| the button, follow this
||| link to open the suggestion in the Microsoft Web-based Newsreader
||| and then click "I Agree" in the message pane.
|||
|||
http://www.microsoft.com/office/com...49463625e&dg=microsoft.public.outlook.general

 

[Guest]

How about adding a button, to the actual e-mail, that has a drop down menu to
show all of your signatures to choose from? We had this ability in earlier
versions. By taking it away, the e-mail takes more of our time and key
strokes to complete. Basically, you are making inconvenient.

 

[Diane Poremsky [MVP]]

Word as the editor offers this in Outlook 2003. Right click on the sig and
choose another. Set a "blank" sig as default if you don't normally use a
sig.
http://www.outlook-tips.net/archives/2005/20050503.htm

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)