Adding Individual Fonts to Quick Access Toolbar


T

TMoore615

In Word 2003 I could customize a toolbar, select Font under Categories, then
select a particular font from the displayed list, and then place a button on
the toolbar. That button would change the current font to the one connected
to the button or reformat selected text to that font.

I can not find this command in Word 2007 when I try to customize the Quick
Access Toolbar. Has this capability been deleted from Word 2007, or has it
been renamed, or what. I need to be able to quickly change the current font
and not being able to do so in Word 2007 is driving me crazy. I'm even
thinking of going back to Word 2003.

Any help would be greatly appreciated
 
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G

Greg Maxey

In Word 2003 I could customize a toolbar, select Font under Categories, then
select a particular font from the displayed list, and then place a buttonon
the toolbar. That button would change the current font to the one connected
to the button or reformat selected text to that font.

I can not find this command in Word 2007 when I try to customize the Quick
Access Toolbar. Has this capability been deleted from Word 2007, or has it
been renamed, or what. I need to be able to quickly change the current font
and not being able to do so in Word 2007 is driving me crazy. I'm even
thinking of going back to Word 2003.

Any help would be greatly appreciated

I could be wrong of course, but that particular functionality does
appear to be absent from Word2007. You can add the entire fonts
gallery to the QAT, but that is likely not what you are looking for.

You could create a VBA module in your template (e.g., call it myFonts
or something) then add snipets of code like:

Sub ApplyFontChiller()
Selection.Range.Font.Name = "Chiller"
End Sub

Sub ApplyFontArial
Selection.Range.Font.Name = "Arial"
End Sub

etc.,


Then add these procedures to your QAT. Unfortunately the QAT does not
take labels (only icons) and the selection of icons if rather sparse :-
(

The other option is a full blown ribbon customization to add a new Tab
"Fonts" or and a Group "Fonts" to one of the existing tabs. This
opens a whole range of customization options (labels, images,
screentip, etc.) Not a walk in the park, but certainly doable. The
following should get you off to a start:

http://gregmaxey.mvps.org/Customize_Ribbon.htm
 
J

Jay Freedman

In Word 2003 I could customize a toolbar, select Font under Categories, then
select a particular font from the displayed list, and then place a button on
the toolbar. That button would change the current font to the one connected
to the button or reformat selected text to that font.

I can not find this command in Word 2007 when I try to customize the Quick
Access Toolbar. Has this capability been deleted from Word 2007, or has it
been renamed, or what. I need to be able to quickly change the current font
and not being able to do so in Word 2007 is driving me crazy. I'm even
thinking of going back to Word 2003.

Any help would be greatly appreciated

The story here isn't a good one.

- The designers probably think it's enough to put the font dropdown on
the mini toolbar, but that's not good because there's no Recently Used
list that's easy to get to.

- You can still assign a keyboard shortcut to a font, but then you
need to remember which shortcut is for which font.

- You can create a macro like this one:

Sub CourierNew()
Selection.Font.Name = "Courier New"
End Sub

and then assign a Quick Access Toolbar button to the macro
(http://gregmaxey.mvps.org/Add_Macro_To_QAT.htm). Unfortunately, you
can't have text on a QAT button, and the selection of icons (which is
not expandable) doesn't have any that suggest a particular font.

- Or you can use the old buttons as shown at
http://www.gmayor.com/Toolbars_in_word_2007.htm.
 
J

Jay Freedman

In Word 2003 I could customize a toolbar, select Font under
Categories, then select a particular font from the displayed list,
and then place a button on the toolbar. That button would change the
current font to the one connected to the button or reformat selected
text to that font.

I can not find this command in Word 2007 when I try to customize the
Quick Access Toolbar. Has this capability been deleted from Word
2007, or has it been renamed, or what. I need to be able to quickly
change the current font and not being able to do so in Word 2007 is
driving me crazy. I'm even thinking of going back to Word 2003.

Any help would be greatly appreciated
[/QUOTE]

Greg and I both forgot to mention the most useful alternative: For each font
you want to use frequently, define a character style that contains that
font. The character styles can be displayed in the Quick Styles area of the
Home menu, and they can also be assigned keyboard shortcuts.

The quickest way to create a character style is:

- Write some text in Normal style. Format it with the desired font, but with
no other direct formatting (that is, nothing that isn't part of the Normal
style). Select some of that text.

- At the right end of the Styles group on the Home ribbon, there are two
small up and down arrows and, below them, another down arrow. Click that
third arrow.

- When the full gallery opens, go to the bottom and click Save Selection as
a New Quick Style.

- In the little dialog that appears, click the Modify button.

- In the New Style dialog, change the Name box to the name of the font;
change the Style Type box to Character; and make sure the Style Based On box
says "(underlying properties)". At the bottom, click the option "New
documents based on this template". Make sure "Add to Quick Style list" is
checked. Click OK.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
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G

Greg Maxey

Jay,

I have to disagree. You forgot and I have just learned a new tip ;-).
Thanks.

Extending your suggestion, the Quick Style gallery can be added to the QAT.
While not a 1 click operation, still this little collection of frequently
used styles and "fonts" would be very handy without having to change ribbon
tabs.
 

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