Adding a highlight color to commented text in Word 2007


D

DK

When I receive documents from other people, they have comments attached to
large sections of text. Frequently, I want to be able to use the highlight
feature to identify specific passages for other reference. Unfortunately,
once text has been "commented" the highlight color remains invisible
unless/until the comment is deleted. This is really, REALLY annoying. I've
googled with as many different word combinations I can think of. But the
results never address my specific inquiry. [I already know how to add a
comment and I already know how to highlight, thanks. 8) ]

If anybody has a solution, or can reaffirm with authority that this is one
of the "features" of Word that can not be surmounted, I would LOVE to read
back from you.

Thanks,
- DK
 
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P

PJY

1st - am I understanding you correctly? You want to highlight only parts of
someone else's comments? If my understanding is correct, this is easy. You
must show your comments in balloons - then just highlight whatever text you
wish to highlight.
 
P

Peter T. Daniels

I think s/he's saying that s/he wants to highlight portions of the
_text_ to which the comment is attached, not portions of the comment.

The problem is that the commenter has selected a great deal of text
before attaching the comment. I haven't found a way of shrinking that
comment-selected text; what to do about it is:

Select the entire comment text, Cut it, delete the comment balloon,
insert a new comment with only a little bit of text (or no text)
selected, and Paste the comment text into the new balloon.

Or divide the comment into several comments, inserting several
balloons at points where the comments pertain.

The disadvantage here is that the comment won't be automatically
credited to the actual commenter.

1st - am I understanding you correctly?  You want to highlight only parts of
someone else's comments?  If my understanding is correct, this is easy. You
must show your comments in balloons - then just highlight whatever text you
wish to highlight.



DK said:
When I receive documents from other people, they have comments attachedto
large sections of text. Frequently, I want to be able to use the highlight
feature to identify specific passages for other reference. Unfortunately,
once text has been "commented" the highlight color remains invisible
unless/until the comment is deleted. This is really, REALLY annoying. I've
googled with as many different word combinations I can think of. But the
results never address my specific inquiry. [I already know how to add a
comment and I already know how to highlight, thanks.  8) ]
If anybody has a solution, or can reaffirm with authority that this is one
of the "features" of Word that can not be surmounted, I would LOVE to read
back from you.
Thanks,
- DK-
 
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G

Greg Maxey

When I receive documents from other people, they have comments attached to
large sections of text. Frequently, I want to be able to use the highlight
feature to identify specific passages for other reference. Unfortunately,
once text has been "commented" the highlight color remains invisible
unless/until the comment is deleted. This is really, REALLY annoying. I've
googled with as many different word combinations I can think of. But the
results never address my specific inquiry. [I already know how to add a
comment and I already know how to highlight, thanks.  8) ]

If anybody has a solution, or can reaffirm with authority that this is one
of the "features" of Word that can not be surmounted, I would LOVE to read
back from you.

Thanks,
- DK

If experience of another frustrated user is "authority" enough then
accept that it is one of the "annoyances" of Word. Hightlighting and
shading will not show through commented text and only appear when the
comment is deleted.

As for "what to do about this: ...", well Daniels is entitled to his
opinions and you can follow his advice as you wish. I apply a
constrasting font color (red for example) to text I want to
"highlight" within commented text.

You can later delete the comment and convert your font color to a
highlight using a macro:

Sub DeleteComment()
Dim oComment As Comment
Dim oRng As Word.Range
Set oComment = Selection.Comments(1)
Set oRng = oComment.Scope
With oRng.Find
.ClearFormatting
.Font.Color = wdColorRed
.Forward = True
.Format = True
While .Execute
oRng.Font.Color = wdColorAutomatic
oRng.HighlightColorIndex = wdYellow
oRng.Collapse wdCollapseEnd
Wend
End With
oComment.Delete
End Sub
 

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