2 AutoText questions

[Guest]

How can I put a list of autotext entry names from my normal template into an
Excel spreadsheet or a word table. I don't want to just print them out I
want to be able to type notes next to each one.

Also, is there any way that you can create a new group when you click the
All Entries button on the Autotext toolbar. I have about 200 entries under
normal and I want to break them down so they are not all under the normal
heading.

Many thanks.

 

[Charles Kenyon]

The first will require a macro. As to your second question, AutoText entries
are organized by Style. So, to create different groups, use different
styles. Take a look at
http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
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[Suzanne S. Barnhill]

One solution that is often suggested for creating documents via printing is
as follows:

1. Select Generic/Text Only as your printer.

2. Select "AutoText entries" under "Print what."

3. Check the box for "Print to file."

4. When you hit OK, you'll be asked for a filename.

5. A plain text file will be created; you can open this and save it as a
Word document (.doc file) and manipulate the contents any way you like (for
example, you could convert the text to a table, then add another column for
your comments).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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[Guest]

Hi

I tried the print to file and when I open it in Word, it is garbled.

 

[Guest]

Hi Charles

Thanks for the answer to the second question. How does the macro work for
the first question?

 

[Charles Kenyon]

I haven't written the macro. It would cycle through the AutoText entries
collection and put the information into a file. You might want to ask for
help writing it in the vba.beginners newsgroup. If possible, I would suggest
a four-column table with one column for the name of the entry, one for the
entry itself, a third for the style or category, and a fourth for the name
of the template holding the entry.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

 

[Suzanne S. Barnhill]

I tried this, and I have to agree that its usefulness is limited. Naturally
any graphic AutoText entries are not correctly represented, but Word also
seems to wrap the entries as displayed in the AutoText dialog window and pad
out with spaces. It would probably be more trouble than it was worth to turn
it into anything useful. Sorry.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.