Out of Office

[Guest]

We have recently switched to Exchange Server.

If I turn on the out of office assistant and someone sends me a msg, it
replies with the automated reply. But if they send me another message, it
doesn't send another reply. Is this correct? I want Outlook to always send
a reply - is there an option somewhere that controls this?

Thanks, Anita

 

[Gordon]

We have recently switched to Exchange Server.

If I turn on the out of office assistant and someone sends me a msg, it
replies with the automated reply. But if they send me another message, it
doesn't send another reply. Is this correct?
yes

I want Outlook to always send
a reply -

And you will rapidly get right up people's noses if you do that....

 

[F. H. Muffman]

And you will rapidly get right up people's noses if you do that....

It's also a good way to start a mail loop and fill your mailbox. I've
managed a mailbox that, over the course of an hour, managed to build up some
30k messages through this sort of irritation, which Exchange 2k7 is supposed
to prevent, but nothing perfect.

 

[Gordon]

It's also a good way to start a mail loop and fill your mailbox. I've
managed a mailbox that, over the course of an hour, managed to build up
some 30k messages through this sort of irritation, which Exchange 2k7 is
supposed to prevent, but nothing perfect.

ROTFL!

 

[F. H. Muffman]

ROTFL!

Case in point, my (seriously) inadvertent lack of an 'is'. I couldn't have
done better if I tried.

And, unfortunately, I've already had my coffee.

 

[Vanguard]

in message

We have recently switched to Exchange Server.

If I turn on the out of office assistant and someone sends me a msg,
it
replies with the automated reply. But if they send me another
message, it
doesn't send another reply. Is this correct? I want Outlook to
always send
a reply - is there an option somewhere that controls this?

No, you do NOT want to send another auto-response everytime the same
sender sends you e-mail. Think about it for just 10 seconds. If you
are using OoO (Out of Office) then so might someone else. They send
you e-mail. You send back an auto-response. They are also using OoO
so your *new* e-mail back to then generates an auto-response from them
back to you. You get their *new* e-mail and send another
auto-response back to them. They send another auto-response back to
you. This bouncing continues will filling up your mailbox with
thousands of worthless auto-response e-mails, using up your disk quota
for your mailbox, and pisses off the IT folks because of the bandwidth
you wasted for these worthless auto-response e-mails because you got
stuck in a loop with another user also using an auto-responder.

And why would the sender need more than one auto-response e-mail from
you? If they couldn't figure out from your first one that you weren't
around to read your e-mails (and that your company is apparently too
stupid to assign someone to handle your e-mails in your absense) then
what makes you think that getting the same auto-response again is
going to have any more impact than the first auto-response? It is not
your responsibility to take care of senders afflicted with ADS. They
got your auto-response e-mail. If they didn't read your first one or
remember it then they won't read any others you send or they won't
remember them, either.

 

[F. H. Muffman]

in message



No, you do NOT want to send another auto-response everytime the same
sender sends you e-mail. Think about it for just 10 seconds. If you are
using OoO (Out of Office) then so might someone else. They send you
e-mail. You send back an auto-response. They are also using OoO

Or, more likely, you get a spam. That spam is from a fake address. You
reply to the fake address with a OOF message. You get a failed delivery
status notification. You reply to that failed delivery status notification.
You get a 'We do not monitor this mailbox' message. You reply to the 'We do
not monitor this mailbox' message with your OOF message. You get a 'We do
not monitor this mailbox' message. Lather. Rinse. Repeat.

The only time I ran into the OOF issue is when I had a normal auto-reply set
up (not an out of office, but the same sort of 'We do not monitor this
mailbox' message) and it went to someone else who had an OOF.