"No More Junk E-Mail"

[Dennis D.]

I want to set a rule that moves all mail not sent to any of my active E-Mail
users to a named personal folder.

The e-mail server is not mine, and I cannot set rules or filters on it. I
must download all mail into Outlook, and the server must receive an
acknowledgement for the full download, otherwise it will send it again.

What I get is multiple copies of messages sent to fictious users of the
domain.
Example: Jim at mydomain.com John at mydomain.com where there are no such
active users.

I want to receive all mail to active users, and it would be good to be able
to similarly direct that mail to individual personal folders, and after
that, to be able to set rules to further eliminate the junk in those
accounts using the available Outlook junk filters.

This sounds like a simple request to me with only two or three basic
requirements, but so far I can't seem to be able to successfully work with
Outlook to satisify them. Thank You.
http://www.dennisys.com/

 

[Diane Poremsky [MVP]]

Outlook must download all mail, then process it - it can't just download
some mail. The best is a filter on the email server - many servers provide
spam filters - if yours can't or won't then maybe it's time to get a new
one? Another option is getting rid of the catch all address and only
accepting mail for addresses with mailboxes.

 

[Dennis D.]

Outlook must download all mail, then process it - it can't just download
some mail.

Understood, and that is what must happen because of my e-mail server.
That is why I want to create a rule, or some other device, in or with
Outlook to move mail that is not TO: any of my Outlook Mail accounts to a
separate folder (where I can delete all messages it contains). Next I would
like to send mail marked TO: An Account to it's own personal folder, instead
of receiving all accounts mail in the Inbox, either before or after which I
could use a rule, or some other device, to screen for junk. Bottom line is
that all the mail is getting processed on the client side by Outlook.

One Note: I do a little developing with Visual Basic.net, so I have the
development tools available to use if that is necessary, or a better route
to take. I haven't worked with any mail handling routines in VBA or VB.net,
but that is a possibility as well.

The best is a filter on the email server - many servers provide spam
filters - if yours can't or won't then maybe it's time to get a new one?

I am looking at that option.

Another option is getting rid of the catch all address and only accepting
mail for addresses with mailboxes.

Are you talking about the server side? Can't do that. On the client side
Outlook sends all mail in the Inbox when I use send and receive all menu
item. Here's a typical response using the send and receive an individual
account menu item. Received 49 messages, 41 were marked as junk and were
sent to the junk mail folder, 8 were sent to the Inbox. Those 8 were also
junk. I just checked my mailboxes an hour ago. So I am receiving thousands
of spam per day.

Another concern is whether the act of communicating with the server is being
hijacked so that spam may travel through that pipe to other people. In other
words, if I shut down my e-mail channel would it have any affect on other
people, and that would have to do with my Internet connection I suppose. I
use Norton Anti-Virus and ZoneAlarm Pro to protect my connection. I would
rather force Outlook to handle the junk, than to add yet another software
(Anti-Junk) to the growing list of running processes.

Sorry Diane about the length of the dialogue, but I am trying to address
this problem for myself and other readers of this newsgroup who may be
interested in the subject line.

Thanks Again Diane Poremsky.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)

I want to set a rule that moves all mail not sent to any of my active
E-Mail users to a named personal folder.

The e-mail server is not mine, and I cannot set rules or filters on it. I
must download all mail into Outlook, and the server must receive an
acknowledgement for the full download, otherwise it will send it again.

What I get is multiple copies of messages sent to fictious users of the
domain.
Example: Jim at mydomain.com John at mydomain.com where there are no such
active users.

I want to receive all mail to active users, and it would be good to be
able to similarly direct that mail to individual personal folders, and
after that, to be able to set rules to further eliminate the junk in
those accounts using the available Outlook junk filters.

This sounds like a simple request to me with only two or three basic
requirements, but so far I can't seem to be able to successfully work
with Outlook to satisify them. Thank You.
http://www.dennisys.com/

 

[Lanwench [MVP - Exchange]]

In

Understood, and that is what must happen because of my e-mail server.
That is why I want to create a rule, or some other device, in or with
Outlook to move mail that is not TO: any of my Outlook Mail accounts
to a separate folder (where I can delete all messages it contains).

<snip>

Rather than all this, have you looked into something like SpamBayes? It's
free, and quite good.

Are you talking about the server side? Can't do that. On the client
side Outlook sends all mail in the Inbox when I use send and receive
all menu item.
Yes.

Here's a typical response using the send and receive
an individual account menu item. Received 49 messages, 41 were marked
as junk and were sent to the junk mail folder, 8 were sent to the
Inbox. Those 8 were also junk. I just checked my mailboxes an hour
ago. So I am receiving thousands of spam per day.

Ouch. I think you really need a server-side product here, even if you also
use SpamBayes or similar. And you need to ascertain how these ____es are
getting your e-mail address at all, and perhaps make some changes in your
surfing/posting habits....

Another concern is whether the act of communicating with the server
is being hijacked so that spam may travel through that pipe to other
people. In other words, if I shut down my e-mail channel would it
have any affect on other people, and that would have to do with my
Internet connection I suppose. I use Norton Anti-Virus and ZoneAlarm
Pro to protect my connection. I would rather force Outlook to handle
the junk, than to add yet another software (Anti-Junk) to the growing
list of running processes.

Why expect one product to do everything? I don't.

If you aren't running your own mail server on this computer - which it
appears you are not - and you are up to date on antivirus software & run a
recent version of Outlook with all SPs/patches, and a recent version of
Windows with all SPs/patches, you are unlikely to affect anyone else, other
than annoying spammers who wish to sell you herbal remedies for medical
complaints you may not be physiologically capable of experiencing in the
first place.

Sorry Diane about the length of the dialogue, but I am trying to
address this problem for myself and other readers of this newsgroup
who may be interested in the subject line.

Thanks Again Diane Poremsky.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)

I want to set a rule that moves all mail not sent to any of my
active E-Mail users to a named personal folder.

The e-mail server is not mine, and I cannot set rules or filters on
it. I must download all mail into Outlook, and the server must
receive an acknowledgement for the full download, otherwise it will
send it again. What I get is multiple copies of messages sent to
fictious users of
the domain.
Example: Jim at mydomain.com John at mydomain.com where there are
no such active users.

I want to receive all mail to active users, and it would be good to
be able to similarly direct that mail to individual personal
folders, and after that, to be able to set rules to further
eliminate the junk in those accounts using the available Outlook
junk filters. This sounds like a simple request to me with only two or
three basic
requirements, but so far I can't seem to be able to successfully
work with Outlook to satisify them. Thank You.
http://www.dennisys.com/

 

[Dennis D.]

"Lanwench [MVP - Exchange]"

Why expect one product to do everything? I don't.

Outlook does a bunch of other things like Calendar, Notes, Tasks and so on.
Very nice software, but

I expect software to remain true to it's purpose, in this case, Internet
messaging. It must be efficient and cost effective to me. It should handle
threats, and it should educate me about Internet messaging, protocols,
security, and basically anything having to do with E-Mail. Hours with junk
mail are at the expense of people who send valuable messages. I am going to
pursue this. Maybe I will end up writing a better E-Mail client. Let's see,
where are those RFC's?

Thanks Lanwench,

Dennis D.,
http://www.dennisys.com/

 

[Lanwench [MVP - Exchange]]

In

"Lanwench [MVP - Exchange]"

Why expect one product to do everything? I don't.

Outlook does a bunch of other things like Calendar, Notes, Tasks and
so on.

That's all PIM functionality, so it's related. Content filtering for e-mail?
Not so related, in my eyes.

Very nice software, but

I expect software to remain true to it's purpose, in this case,
Internet messaging. It must be efficient and cost effective to me. It
should handle threats, and it should educate me about Internet
messaging, protocols, security, and basically anything having to do
with E-Mail. Hours with junk mail are at the expense of people who
send valuable messages. I am going to pursue this. Maybe I will end
up writing a better E-Mail client. Let's see, where are those RFC's?

Best of luck.

Thanks Lanwench,

You're welcome.

 

[Dennis D.]

Lanwench Hello Again:

I plugged in SpamBayes and it is amazing.
Thanks for the recommendation.

Also, thanks for the peek into the logic behind the development of the
Outlook application. Re: That's all PIM functionality, so it's related.
Content filtering for e-mail? Not so related, in my eyes.

I have a support ticket in to the mail server support team, so maybe they
will help me clean up this annoyance.

Thanks Again,

Dennis D.,
http://www.dennisys.com/

"Lanwench [MVP - Exchange]"

In

"Lanwench [MVP - Exchange]"

Why expect one product to do everything? I don't.

Outlook does a bunch of other things like Calendar, Notes, Tasks and
so on.

That's all PIM functionality, so it's related. Content filtering for
e-mail? Not so related, in my eyes.

Very nice software, but

I expect software to remain true to it's purpose, in this case,
Internet messaging. It must be efficient and cost effective to me. It
should handle threats, and it should educate me about Internet
messaging, protocols, security, and basically anything having to do
with E-Mail. Hours with junk mail are at the expense of people who
send valuable messages. I am going to pursue this. Maybe I will end
up writing a better E-Mail client. Let's see, where are those RFC's?

Best of luck.

Thanks Lanwench,

You're welcome.

Dennis D.,
http://www.dennisys.com/