End notes numbering

[Guest]

Here is my situation. I am working on a long (200-300 p) document at work.
One section (Section 3) has extensive notes. The references are not at the
end of the page or at the end of the document; they are in another section
(Section 4). Sections are separated by Header One. Originally, the notes in
Section 3 were numbered sequentially. However, I was ordered to make all the
references in Section 4 alphabetical by author, which means of course that
the notes in Section 3 all need to be renumbered. I can go in and do it
manually, but they are also supposed to be linked (i.e. double click note
number, document goes to proper reference). Is this "doable" when they are 2
sections of a document? I scanned through the end notes entries and tried
using custom and symbol to re-number. But that links to end notes at the end
of the document, not in Section 4.
Incidentally, when I was given the draft of Section 3 to edit, the numbers
looked like links (they are shaded gray in the electronic copy) but were not
actually linked to anything.
I hope my question is clear. My lunatic boss has been screaming in my ear
about "organizing end notes" and I think this is what she means (she never
actually tells people what she means but that is another headache). Thanks
for anyone who can help.

 

[Daiya Mitchell]

If you want endnotes to be alphabetical by author, then what you do is set
up a numbered list and use cross-references to it. Across sections should
not be a problem, and I think cross-references should be clickable.

See #7 on this page for directions.
http://word.mvps.org/faqs/formatting/footnotefaq.htm

You'll need to delete all the endnotes and re-create cross-references, so do
it on a COPY of the document. I *think* (not totally sure) that once you
have created a cross-reference, you can copy and paste it into all the
appropriate locations where the same author is cited.

Usually, when numbers are shaded grey, it means they have been applied via
Word's autonumbering--e.g., already a numbered list. Not sure how that
changes what you need to do, or what it means about your document.

 

[Guest]

Thanks, Daiya, that was a huge help.
Now, one more question. In the same document, the end note references in the
text should be in superscript and have paragraph markings around them, as in
(4) (but in superscript which I can't do in the post). I can go through and
manually change them all but is there an easier way?