Word letterhead

[Guest]

I use the word letterhead option in my office, I put my logo and address in the headers, footers, etc. the only proble is that If my address or phone numbers change, I have to change the letterheads in all the computers in my office, we are in a network, cn anyone tell me how to change the letterhead easily?

I also use different templates, and I have managed to use the letterhead in all of them, but my address changed and I have to edit around 50 templates in 20 computers, that is 1000 documets...
Thanks for you help

 

[Bill Foley]

Easiest way is to have these templates stored on a network drive that
everyone can access. I have a sample document management system file and
FAQ on my site if you want to get some ideas. The address is:

http://www.pttinc.com/doc_management.html

--
Bill Foley, Microsoft MVP (PowerPoint)
Microsoft Office Specialist Master Instructor - XP
www.pttinc.com
Check out PPT FAQs at: http://www.rdpslides.com/pptfaq/

I use the word letterhead option in my office, I put my logo and address

in the headers, footers, etc. the only proble is that If my address or phone
numbers change, I have to change the letterheads in all the computers in my
office, we are in a network, cn anyone tell me how to change the letterhead
easily?

I also use different templates, and I have managed to use the letterhead

in all of them, but my address changed and I have to edit around 50
templates in 20 computers, that is 1000 documets...

 

[Charles Kenyon]

Short answer: there is no easy way, now.

You can set letterhead up so that it is easy to change. You need to have all
formatting in your letter templates done using styles. Have one place that
holds your central information and have macros in your letterhead templates
that get the information from that place when a new document is created.
This "place" can be bookmarked text in a template or document.

For more on setting up letterhead in general, take a look at: How to set up
letterhead or some other document where you want one header on the first
page and a different header on other pages.
http://www.addbalance.com/word/headersfooters.htm This gives step-by-step
instructions. (It also has the following links)

Some other pages to look at:

Letterhead Tips and Instructions
http://home.zebra.net/~sbarnhill/Letterhead.htm

Letterhead Textboxes and Styles tutorial
http://addbalance.com/word/download/index.htm#LetterheadTextboxesAndStylesTutorial

Template Basics
http://www.addbalance.com/usersguide/templates.htm

How to Create a Template - Part 2 - essential reading
http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm

Word "Forms"
http://www.addbalance.com/word/wordwebresources.htm#Forms and

Word for Word Perfect Users
http://www.addbalance.com/word/wordperfect.htm if you are coming from a WP
environment (or even if you are not).

If you are interested in creating templates that will work with the letter
wizard or use that wizard, you should look at the chapter on Advanced
Document Formatting in Using Office 2003 (or whatever your version is),
Special Edition, by Ed Bott and Woody Leonhard. It has detailed instructions
including instructions on getting the fields you want from your Outlook
Contacts for addressing a letter. (Chapter 19 of SE Using Office 2003) You
should be able to get this through your public library or at Amazon.com
http://www.amazon.com/exec/obidos/ISBN=0789729555/balancecheckbookA/

Finally, take a look at the letter templates that come with Word. While they
are no great shakes as letterhead, they do use styles and AutoText lists
very well. If you use the same style names that are used in those templates
in your own letterhead for the same parts of the document, you will have
better luck with using the built-in AutoText entries in Word.

Hope this helps,
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

I use the word letterhead option in my office, I put my logo and address

in the headers, footers, etc. the only proble is that If my address or phone
numbers change, I have to change the letterheads in all the computers in my
office, we are in a network, cn anyone tell me how to change the letterhead
easily?

I also use different templates, and I have managed to use the letterhead

in all of them, but my address changed and I have to edit around 50
templates in 20 computers, that is 1000 documets...

 

[Graham Mayor]

And if you insert the variable information using autotext fields from a
global template, it is a fairly simple matter to change the autotexts in the
global template which should then ripple through the document templates,
though I suspect you will need to add a simple update macro to the document
templates to update the autotext fields to reflect the new information:

Sub AutoNew()
Options.UpdateFieldsAtPrint = True
Application.ScreenUpdating = False
PrintPreview = True
PrintPreview = False
ActiveDocument.ActiveWindow.View.Type = wdPrintView
Application.ScreenUpdating = True
End Sub

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[Charles Kenyon]

AutoText works well if you are not concerned about the accuracy of
historical documents. IME it updates upon opening the document. Certainly if
in the header or footer it updates upon printing. This can be cured with an
AutoNew macro that first updates the AutoText fields and then unlinks those
fields.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.