Word 2007 mail merge using Excel 2007 data


M

Munchichic

Hi Everyone. I'm new to Office 2007 and I can't figure out this problem. I
created an address database in Excel to use in a Word mail merge for mailing
labels. After several attempts I finally got the data to merge (the normal
DDE method didn't work as it said there was no data).

There are only 19 labels in the merge. They only show in Preview using the
very top left label field; I can scroll through all of the 19 records and
they all appear in the same spot. If I print the mail merge only one label
prints in that very same spot. I need ALL of the labels to be on the same
document. What am I doing wrong?

Once I succeed in having all of the labels on the same page is it possible
to only select one, or speciifc, label(s) to print without deleting the rest
on the sheet? Any help is greatly appreciated. This is a project at work
where data is on a network drive if that helps. Thank you and I hope you all
have a great weekend! :)
 
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M

macropod

Hi Munchichic,

Your problem description suggests you didn't choose the 'labels' merge option.
 
M

Munchichic

Thanks for the reply. I'm sorry but I don't understand your suggestion. I'm
very new to Office 2007 and haven't used mail merges too much in the past.
What exactly do I need to do? Thank you! :)

macropod said:
Hi Munchichic,

Your problem description suggests you didn't choose the 'labels' merge option.

--
Cheers
macropod
[Microsoft MVP - Word]


Munchichic said:
Hi Everyone. I'm new to Office 2007 and I can't figure out this problem. I
created an address database in Excel to use in a Word mail merge for mailing
labels. After several attempts I finally got the data to merge (the normal
DDE method didn't work as it said there was no data).

There are only 19 labels in the merge. They only show in Preview using the
very top left label field; I can scroll through all of the 19 records and
they all appear in the same spot. If I print the mail merge only one label
prints in that very same spot. I need ALL of the labels to be on the same
document. What am I doing wrong?

Once I succeed in having all of the labels on the same page is it possible
to only select one, or speciifc, label(s) to print without deleting the rest
on the sheet? Any help is greatly appreciated. This is a project at work
where data is on a network drive if that helps. Thank you and I hope you all
have a great weekend! :)
 
M

Munchichic

I'm sorry. I forgot to mention that the merge did appear in the label format
showing the gridlines and all. The label settings were correct but only Row
1, Column 1 was being used for each address label. 19 addresses = 19 pages of
labels since only one label per sheet was being used. I don't understand what
I did wrong. Thanks again! :)

Munchichic said:
Thanks for the reply. I'm sorry but I don't understand your suggestion. I'm
very new to Office 2007 and haven't used mail merges too much in the past.
What exactly do I need to do? Thank you! :)

macropod said:
Hi Munchichic,

Your problem description suggests you didn't choose the 'labels' merge option.

--
Cheers
macropod
[Microsoft MVP - Word]


Munchichic said:
Hi Everyone. I'm new to Office 2007 and I can't figure out this problem. I
created an address database in Excel to use in a Word mail merge for mailing
labels. After several attempts I finally got the data to merge (the normal
DDE method didn't work as it said there was no data).

There are only 19 labels in the merge. They only show in Preview using the
very top left label field; I can scroll through all of the 19 records and
they all appear in the same spot. If I print the mail merge only one label
prints in that very same spot. I need ALL of the labels to be on the same
document. What am I doing wrong?

Once I succeed in having all of the labels on the same page is it possible
to only select one, or speciifc, label(s) to print without deleting the rest
on the sheet? Any help is greatly appreciated. This is a project at work
where data is on a network drive if that helps. Thank you and I hope you all
have a great weekend! :)
 
G

Graham Mayor

It sounds as though you are merely previewing the merge rather than
coimpleting it - see http://www.gmayor.com/merge_labels_with_word_2007.htm

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

I'm sorry. I forgot to mention that the merge did appear in the label
format showing the gridlines and all. The label settings were correct
but only Row 1, Column 1 was being used for each address label. 19
addresses = 19 pages of labels since only one label per sheet was
being used. I don't understand what I did wrong. Thanks again! :)

Munchichic said:
Thanks for the reply. I'm sorry but I don't understand your
suggestion. I'm very new to Office 2007 and haven't used mail merges
too much in the past. What exactly do I need to do? Thank you! :)

macropod said:
Hi Munchichic,

Your problem description suggests you didn't choose the 'labels'
merge option.

--
Cheers
macropod
[Microsoft MVP - Word]


message Hi Everyone. I'm new to Office 2007 and I can't figure out this
problem. I created an address database in Excel to use in a Word
mail merge for mailing labels. After several attempts I finally
got the data to merge (the normal DDE method didn't work as it
said there was no data).

There are only 19 labels in the merge. They only show in Preview
using the very top left label field; I can scroll through all of
the 19 records and they all appear in the same spot. If I print
the mail merge only one label prints in that very same spot. I
need ALL of the labels to be on the same document. What am I doing
wrong?

Once I succeed in having all of the labels on the same page is it
possible to only select one, or speciifc, label(s) to print
without deleting the rest on the sheet? Any help is greatly
appreciated. This is a project at work where data is on a network
drive if that helps. Thank you and I hope you all have a great
weekend! :)
 
D

Doug Robbins - Word MVP

In the mail merge main document, you need to use the Update Labels button
under the Write & Insert Fields section of the Mailings tab of the Ribbon to
replicate the setup from the first label on the sheet to all of the other
labels on the sheet.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com
Munchichic said:
I'm sorry. I forgot to mention that the merge did appear in the label
format
showing the gridlines and all. The label settings were correct but only
Row
1, Column 1 was being used for each address label. 19 addresses = 19 pages
of
labels since only one label per sheet was being used. I don't understand
what
I did wrong. Thanks again! :)

Munchichic said:
Thanks for the reply. I'm sorry but I don't understand your suggestion.
I'm
very new to Office 2007 and haven't used mail merges too much in the
past.
What exactly do I need to do? Thank you! :)

macropod said:
Hi Munchichic,

Your problem description suggests you didn't choose the 'labels' merge
option.

--
Cheers
macropod
[Microsoft MVP - Word]


Hi Everyone. I'm new to Office 2007 and I can't figure out this
problem. I
created an address database in Excel to use in a Word mail merge for
mailing
labels. After several attempts I finally got the data to merge (the
normal
DDE method didn't work as it said there was no data).

There are only 19 labels in the merge. They only show in Preview
using the
very top left label field; I can scroll through all of the 19 records
and
they all appear in the same spot. If I print the mail merge only one
label
prints in that very same spot. I need ALL of the labels to be on the
same
document. What am I doing wrong?

Once I succeed in having all of the labels on the same page is it
possible
to only select one, or speciifc, label(s) to print without deleting
the rest
on the sheet? Any help is greatly appreciated. This is a project at
work
where data is on a network drive if that helps. Thank you and I hope
you all
have a great weekend! :)
 
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M

Munchichic

Thanks for the responses. I got the instructions for this mail merge directly
from this website. They make no mention of propagating anything. The final
step was to select the finish and merge button and print the labels. Using
the Update Field option I was finally able to see all of the labels on one
sheet. So the last explanation I got from Doug Robbins was very helpful. My
only question at this point is whether or not there is a way to only print
one specific label from a mail merge, or if you're forced to printint out the
entire listing. Thanks for the help with this!

Doug Robbins - Word MVP said:
In the mail merge main document, you need to use the Update Labels button
under the Write & Insert Fields section of the Mailings tab of the Ribbon to
replicate the setup from the first label on the sheet to all of the other
labels on the sheet.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com
Munchichic said:
I'm sorry. I forgot to mention that the merge did appear in the label
format
showing the gridlines and all. The label settings were correct but only
Row
1, Column 1 was being used for each address label. 19 addresses = 19 pages
of
labels since only one label per sheet was being used. I don't understand
what
I did wrong. Thanks again! :)

Munchichic said:
Thanks for the reply. I'm sorry but I don't understand your suggestion.
I'm
very new to Office 2007 and haven't used mail merges too much in the
past.
What exactly do I need to do? Thank you! :)

:

Hi Munchichic,

Your problem description suggests you didn't choose the 'labels' merge
option.

--
Cheers
macropod
[Microsoft MVP - Word]


Hi Everyone. I'm new to Office 2007 and I can't figure out this
problem. I
created an address database in Excel to use in a Word mail merge for
mailing
labels. After several attempts I finally got the data to merge (the
normal
DDE method didn't work as it said there was no data).

There are only 19 labels in the merge. They only show in Preview
using the
very top left label field; I can scroll through all of the 19 records
and
they all appear in the same spot. If I print the mail merge only one
label
prints in that very same spot. I need ALL of the labels to be on the
same
document. What am I doing wrong?

Once I succeed in having all of the labels on the same page is it
possible
to only select one, or speciifc, label(s) to print without deleting
the rest
on the sheet? Any help is greatly appreciated. This is a project at
work
where data is on a network drive if that helps. Thank you and I hope
you all
have a great weekend! :)
 
G

Graham Mayor

This web site? This is a peer group help forum. The link I posted earlier
explains the complete process with pictures.

For a single label, merge just the one record in question or merge a range
of records to a new document and delete the labels contents you don't
require.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

Thanks for the responses. I got the instructions for this mail merge
directly from this website. They make no mention of propagating
anything. The final step was to select the finish and merge button
and print the labels. Using the Update Field option I was finally
able to see all of the labels on one sheet. So the last explanation I
got from Doug Robbins was very helpful. My only question at this
point is whether or not there is a way to only print one specific
label from a mail merge, or if you're forced to printint out the
entire listing. Thanks for the help with this!

Doug Robbins - Word MVP said:
In the mail merge main document, you need to use the Update Labels
button under the Write & Insert Fields section of the Mailings tab
of the Ribbon to replicate the setup from the first label on the
sheet to all of the other labels on the sheet.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com
Munchichic said:
I'm sorry. I forgot to mention that the merge did appear in the
label format
showing the gridlines and all. The label settings were correct but
only Row
1, Column 1 was being used for each address label. 19 addresses =
19 pages of
labels since only one label per sheet was being used. I don't
understand what
I did wrong. Thanks again! :)

:

Thanks for the reply. I'm sorry but I don't understand your
suggestion. I'm
very new to Office 2007 and haven't used mail merges too much in
the past.
What exactly do I need to do? Thank you! :)

:

Hi Munchichic,

Your problem description suggests you didn't choose the 'labels'
merge option.

--
Cheers
macropod
[Microsoft MVP - Word]


message Hi Everyone. I'm new to Office 2007 and I can't figure out this
problem. I
created an address database in Excel to use in a Word mail merge
for mailing
labels. After several attempts I finally got the data to merge
(the normal
DDE method didn't work as it said there was no data).

There are only 19 labels in the merge. They only show in Preview
using the
very top left label field; I can scroll through all of the 19
records and
they all appear in the same spot. If I print the mail merge only
one label
prints in that very same spot. I need ALL of the labels to be on
the same
document. What am I doing wrong?

Once I succeed in having all of the labels on the same page is it
possible
to only select one, or speciifc, label(s) to print without
deleting the rest
on the sheet? Any help is greatly appreciated. This is a project
at work
where data is on a network drive if that helps. Thank you and I
hope you all
have a great weekend! :)
 
M

Munchichic

I didn't mean this specific location; I meant on the Microsoft website under
Help and How To. I even printed the instructions out and brought them to work
which is why I was confused about the result I was getting. They literally
say to click the Finish & Merge button and Print the labels as the "final
step". And then it made no mention of using the Update Fields option to
complete the formatting.

When I need to print one label at a time it will be a different label each
time. So doing another merge or changing the settings is more work than just
deleting the rest of the page and printing what I need when needed. That or
just printing the labels beforehand as a full sheet and only pulling the ones
that are needed. Thanks again for the help. I'm surprised that the help I got
here was more useful than the instructions that are on the Microsoft website
for this process to begin with!
 
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S

Suzanne S. Barnhill

You must "update" or "propagate" the labels in the mail merge main document
BEFORE completing the merge.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org
 

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