Word 2007 default font through template

[Lasse]

Hi

We are using Office 2007 and I would like to change our default font type
and size on all computers in the company.
I have createad a company template which is copied to each computers Word
START folder and it runs perfectly.

How/where can I make the correct changes in the company template to change
the default font type and size?

Currently I run a AutoExec in the company template that changes the 2
settings for me.

/Lasse

 

[Graham Mayor]

Create a document template (or templates) for company documents set up to
reflect the company standards and insist that users adopt these templates
for company documents. There is no need to mess around with the users'
personal settings.

--
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Graham Mayor - Word MVP

My web site www.gmayor.com

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[Lasse]

Hi Graham

Thanks for the reply.

We already use a lot of company templates for letters and so on. These
templates use Times New Roman, size 12 which is the company policy. When the
users just open a new Word document I want it to force them to use Times New
Roman, Size 12.
I have done this now by adding the following lines to the AutoExec module in
our company template (Template.dotm placed in the Word START folder):
Selection.Font.Name = "Times New Roman"
Selection.Font.Size = 12

I have tried changing the standard font and size when editing the template
and then selecting the setting as default for the Template.dotm but when I
open a new document it ignores it.
I can't be the only one with the problem that MS suddenly changes the
standard font and size and needs to change it?

/Lasse

 

[Graham Mayor]

The autoexec macro in the startup template will only run when Word is first
started from the start menu or desktop shortcut. It does not run for each
new document nor if Word is started by clicking a document in Explorer. The
only solution is to edit each user's normal template to change the
definition of the normal style. Why bother? Create document templates for
the company documents and it is not an issue.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[Lasse]

Hi Graham

If a user wants to create a new document by pressing CTRL+N I want the new
document to start with our Word settings, can that be done?

/Lasse

 

[Graham Mayor]

Not without making yourself very unpopular with users. e.g. you could create
an add-in with an autoexec macro that copies all the preferences into
normal.dot from the add-in each time Word is started from the startup icon
then saves normal.dot with the new settings then closes the default document
word creates and opens a new one from Normal.dot. This is not the way
normal.dot is designed to be used and someone will screw it up.

As I have already suggested the best way to deal with this is to create
templates for company documents and insist that the users employ them to
create company documents. Normal.dot is best used as a 'scratch pad' for
personalisations

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[Lasse]

I agree on the part of leaving normal.dotm alone. I am currently creating a
new standard template with the correct settings and also a macro the users
can run to get the settings.

I have created some forms that the users can open through the Quick Access
Toolbar and will make the template and macro available through them.

We are an accounting company and people are very conservative and not always
open to new things so I wanted to make it as simple as possible

Thanks for your replies.

/Lasse

 

[Suzanne S. Barnhill]

One method that a lot of lazy users find helpful is to put a shortcut to the
template on the desktop; then they can create a new document based on that
template by double-clicking. Presumably you could also reassign Ctrl+N to a
macro that would create a new document based on the template. Or you could
create such a macro and name it FileNewDefault, and it would hijack the
built-in Word command (so that Ctrl+N would automatically run it), but I
wouldn't recommend that.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Lasse]

Hi Suzanne

Thanks for your thoughts about the issue.

I will stick to the template through our form. Before we upgraded to Office
2007 we had alot of customized shortcuts in Word 2003, and many of them was
reassigned from standard Office shortcuts. This was a legacy from a previos
IT admin. I have now successfully removed all customized shortcuts and they
are not coming back

/Lasse

 

[Suzanne S. Barnhill]

I agree that reassigning built-in shortcuts is not a good idea, at least not
for a workgroup (I have reassigned some of the ones I know I'll never use,
but I work alone, and no one else uses my machine).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org