word 2003

[pammrick]

In editing do I work in "hard copy?" What is it?

 

[Tony Jollans]

Hard copy is a physical - rather than an electronic - medium; like a tablet
of stone.

 

[grammatim]

"Hard copy" means the document on paper. Most editing is done on-
screen these days, but since files can get corrupted, or saved without
renaming, it's always a good idea to have an author's hard copy on
hand for reference.

(Apparently pdf's are now easily altered, which kind of defeats the
purpose of pdf's, so they might not be an adequate substitute for a
paper copy of a ms.)

 

[Peter A]

"Hard copy" means the document on paper. Most editing is done on-
screen these days, but since files can get corrupted, or saved without
renaming, it's always a good idea to have an author's hard copy on
hand for reference.

For what it's worth, a lot of professional writers and editors, myself
included, find it difficult to edit on-screen. Working from a printed
copy is a lot more accurate, although certainly less efficient.

 

[grammatim]

There are publishers that still let you do that? University of Chicago
Press, Ohio State UP, Walter de Gruyter, and the one where I used to
be an employee (which was responsible for my switch from Mac/
FrameMaker [Word for the easy stuff, or stuff that had to be shared]
to PC/Word) don't!

 

[Peter A]

(e-mail address removed)>, (e-mail address removed)
says...

Newsgroups: microsoft.public.word.docmanagement

There are publishers that still let you do that? University of Chicago
Press, Ohio State UP, Walter de Gruyter, and the one where I used to
be an employee (which was responsible for my switch from Mac/
FrameMaker [Word for the easy stuff, or stuff that had to be shared]
to PC/Word) don't!

Well no, duh! You have to transfer your paper edits to the electronic
file.

 

[grammatim]

Double the opportunity for making mistakes, and considerably
lengthening the time taken! Ah, but if you're billing by the hour ...

(e-mail address removed)>, (e-mail address removed)
says...

Newsgroups: microsoft.public.word.docmanagement

There are publishers that still let you do that? University of Chicago
Press, Ohio State UP, Walter de Gruyter, and the one where I used to
be an employee (which was responsible for my switch from Mac/
FrameMaker [Word for the easy stuff, or stuff that had to be shared]
to PC/Word) don't!

Well no, duh! You have to transfer your paper edits to the electronic
file.

 

[Robert M. Franz (RMF)]

Hello grammatim

Double the opportunity for making mistakes, and considerably
lengthening the time taken! Ah, but if you're billing by the hour ...

how you _edit_ has nothing to do with how you send the document off to
the publisher.

I do most editing on-screen, but certain types of things you're much
more likely to spot on a physical printout compared to a screen, however
large and expensive. This applies to copy-editing, and
pagination/justification control, as well as estimation of a new
"layout" (read: template).

2cents
Robert

 

[grammatim]

Hello grammatim


how you _edit_ has nothing to do with how you send the document off to
the publisher.

I do most editing on-screen, but certain types of things you're much
more likely to spot on a physical printout compared to a screen, however
large and expensive. This applies to copy-editing, and
pagination/justification control, as well as estimation of a new
"layout" (read: template).

Those last items aren't part of a copyeditor's job, but a
typesetter's. A proofreader _might_ be asked to comment, but usually
the design department gets highly offended when the editorial
department dares to make a comment. (I've been doing this
professionally for 36 years.)

 

[Suzanne S. Barnhill]

Well, I do all the bits and pieces up to the whole nine yards--typesetting,
copyediting, proofreading, book design and layout, etc., and I agree that,
while copyediting is much easier onscreen, there are some errors that are
much easier to see in hard copy. I used to do all copyediting on hard copy
for that reason, and because I wanted to add comments to the manuscript,
either in the margins or on Post-its, but of late I am mostly given an
electronic copy, so I usually edit with Track Changes enabled (if the client
insists) but in Final view so I'm not distracted by the markup and post my
comments to a separate commentary file.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Hello grammatim


how you _edit_ has nothing to do with how you send the document off to
the publisher.

I do most editing on-screen, but certain types of things you're much
more likely to spot on a physical printout compared to a screen, however
large and expensive. This applies to copy-editing, and
pagination/justification control, as well as estimation of a new
"layout" (read: template).

Those last items aren't part of a copyeditor's job, but a
typesetter's. A proofreader _might_ be asked to comment, but usually
the design department gets highly offended when the editorial
department dares to make a comment. (I've been doing this
professionally for 36 years.)