word 2002 - Office XP and the HTML Filter for Word 2000

[Jo West]

I am using Office XP and Word 2002.

I am editing an html system using Word and want to filter
the Office specific markup tags in the final copy. Can I
use the HTML Filter 2.0 for Word 2000 to do this? Or is
there another way in XP to accomplish this?

Thanks

 

[Shauna Kelly]

Hi Jo

Word 2002 can save as HTML in two ways. File > Save As. In the Save As Type box, you'll see Web Page and Web Page (Filtered).

If you choose the plain (un-filtered) option, you get very messy markup, because Word saves all the formatting of the document (even
information about formatting that HTML doesn't support) to allow round-tripping back to Word.

But if you choose the filtered option, you will get less Office-specific markup, but you will lose the opportunity to roundtrip
complex formatting back to Word.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word
Melbourne, Australia

 

[Guest]

Hi Shaun

I save many documents "as html" in Word 97, then edit/apply templates etc in Dreamweaver before uploading them as small as possible in file size to the intranet server in our organisation. We are moving onto Windows XP and Office XP (and Dreamweaver MX) but my concern is that we did a test: We opened a document in Word XP and did "Save as HTML" and the htm file is a lot larger than Word 97 used to create with a lot of extra tags in the htm code. What can we do? Is there a way we can configure Word XP (and for that matter Excel XP I guess) to make a smaller more basic output

I thought we could do a serach and replace to remove tags using a macro, but our technical team says no because Word XP does not allow to see the htm code in Word (apparently it appears in a script editor instead?!?

Would appreciate any advice or direction to look for help

Thank you for your time.

 

[Guest]

I hear we can use a "Filter"?

Where does this come from for XP, and can we refine it to save on file size?

Again, thanks for any advice!

 

[lostinspace]

----- Original Message -----
From: "PaulH" <>
Newsgroups: microsoft.public.word.docmanagement
Sent: Saturday, December 13, 2003 12:11 PM
Subject: Re: word 2002 - Office XP and the HTML Filter/Save as HTML

Hi Shauna

I save many documents "as html" in Word 97, then edit/apply templates etc

in Dreamweaver before uploading them as small as possible in file size to
the intranet server in our organisation. We are moving onto Windows XP and
Office XP (and Dreamweaver MX) but my concern is that we did a test: We
opened a document in Word XP and did "Save as HTML" and the htm file is a
lot larger than Word 97 used to create with a lot of extra tags in the htm
code. What can we do? Is there a way we can configure Word XP (and for
that matter Excel XP I guess) to make a smaller more basic output?

I thought we could do a serach and replace to remove tags using a macro,

but our technical team says no because Word XP does not allow to see the htm
code in Word (apparently it appears in a script editor instead?!?)

Would appreciate any advice or direction to look for help.

Thank you for your time.

Hello Paul,
Before I provide some explanation and suggested
solutions?

As my fee

1) I'm curious to understand how you were prompted to begin saving web
pages through Word?

2) And after dealing with that (obviously you had to do so in order to
modify the files,) why on earth would you continue to do so?
Even after you found tools which do the job more efficiently and more
acceptable to more browsers?

 

[lostinspace]

----- Original Message -----
From: "PaulH" <>
Newsgroups: microsoft.public.word.docmanagement
Sent: Saturday, December 13, 2003 12:11 PM
Subject: Re: word 2002 - Office XP and the HTML Filter/Save as HTML

Hi Shauna

I save many documents "as html" in Word 97, then edit/apply templates etc in
Dreamweaver before uploading them as small as possible in file size to the

intranet >server in our organisation.

With anybody who has looked at html content this just doesn't make sense?
Why not just save the page using either Dreamweaver or Internet Explorer?
No Word bloat would be added in either of those processes.

We are moving onto Windows XP and Office XP (and Dreamweaver MX) but my
concern is that we did a test: We opened a document in Word XP and did

"Save >as HTML" and the htm file is a lot larger than Word 97 used to create
with a lot of >extra tags in the htm code.

did you turn OFF the image embedding which is accomplished with VML? (VML
was not available with Word 97.)
Word is going to add bloat and unnecessary markup, no matter how many
features you turn off. Word was never intended to create cross-compliant
html, rather to create webpages with out knowledge of html (or conseqences)
while assuring return of the webpage to Word's original document.

What can we do?

You mean besides taking Word off the computer you use to create webpages ;-)
TIC
STOP creating web pages with Word is the simpliest solution.

Is there a way we can configure Word XP (and for that matter >Excel XP I

guess) to >make a smaller more basic output?

There are two general exceptions which create bloat and larger webpages.
1) NEVER cut and/or copy and paste from Word to any HTML document.
2) Turn OFF embedding of images.

The two steps above will not eliminate the bloated html caused by Word,
however they will drastcially reduce the bloat.

I thought we could do a serach and replace to remove tags using a macro,

but our >technical team says no because Word XP does not allow to see the
htm code in >Word (apparently it appears in a script editor instead?!?)


Your technician hasn't exactly told a whole truth :-(
Rather, Word does not create pages in any method which cannot be viewed with
NotePad or any other text editor. (unless you add ASP or PHP or perhaps SQL,
Flash or any other extravagant media.)
Word however does add so much bloat and confusion to compliant html that it
appears unrecognizable to many who create webpages. In the process, it would
require MUCH more time to repair the bloated html than it would to create
new pages from scratch. (Most webmasters will not even attempt to correct
pages which they have been condemming as created by Front Page [actually
Word ] )
Is your technician inclined to design webpages for you? Is that part of his
position responibilities?

Would appreciate any advice or direction to look for help.

Save your pages with either Internet Explorer (NOT with the MHT option, Web
Archive,) or DreamWeaver.
Then afterwards editing the saved webpage with either DreamWeaver or NotePad
or any standard text editor.

Thank you for your time.

Hello again Paul,
I neglected to mention in the previous mail
that I am NOT "Shauna."

Although I despise tearing apart documents? You have a variety of questions
which require that method. (see above)

 

[Shauna Kelly]

Hi Paul

Is there a way we can configure Word XP (and for that matter Excel XP I

guess) to make a smaller more basic output?

In Word XP, File > Save As. In the "Save as Type" box, you have two
choices that are relevant here:

1. Web Page. Advantage: can round-trip back to Word. Disadvantage: lots
of HTML markup.
2. Web Page (FIltered). Advantage: less HTML markup. Disadvantage: can't
round-trip back to Word.

The amount of markup you get will depend, in part, on your settings at
Tools > Options > General > Web Options. If you are going to have many
users creating material for an intranet, or if you are going to be doing
this many times, it will be worth experimenting with the options here to
get the results best suited for your needs.

our technical team says no because Word XP does not allow to see the

htm code in Word

Tell your "technical team" to tick the box at Tools > Options > General

Confirm Conversions at Open. If that box is ticked, and you attempt to

open an HTML file in Word, you can choose HTML (to render the text) or
Plain Text (to view and edit the HTML code itself).

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word
Melbourne, Australia

Hi Shauna

I save many documents "as html" in Word 97, then edit/apply templates

etc in Dreamweaver before uploading them as small as possible in file
size to the intranet server in our organisation. We are moving onto
Windows XP and Office XP (and Dreamweaver MX) but my concern is that we
did a test: We opened a document in Word XP and did "Save as HTML" and
the htm file is a lot larger than Word 97 used to create with a lot of
extra tags in the htm code. What can we do? Is there a way we can
configure Word XP (and for that matter Excel XP I guess) to make a
smaller more basic output?

I thought we could do a serach and replace to remove tags using a

macro, but our technical team says no because Word XP does not allow to
see the htm code in Word (apparently it appears in a script editor
instead?!?)