View Pivot Table Source data as a Data Table

  • Thread starter InsomniacFolder
  • Start date

I

InsomniacFolder

Hello kind & helpful people,

I am using Excel 2007

I have a pivot table and I want to be able to look at all of the data that
it represents at once.
That is, I want to see the original data table that was used to create the
Pivot Table.

I have located the source data specified in the "PivotTable Tools » Options
» Data » Change Data Source" area of the ribbon.

That value is: '\Documents and Settings\xgraham\My Documents\This
Data\Pivots for Review\Markets\[Updated 2009 Data.xls]Raw Data'!$A$25:$H$11263

However, the user referred to there (xgraham) is not me, has never worked on
this machine, and no longer works for the company.

I believe the data table is saved with the PivotTable as a default - if I
double click the values fields I do get the sheets created with subsets for
that value - where is it stored in the file?

There are no hidden (or very hidden) sheets or columns/rows in the file

I need to add some columns to the original data table and recreate the
PivotTable, but I can't get to the original data set though it must be
somewhere because the Pivot Table functions normally without there being any
live connections.

Any help is greatfully appreciated,
Regards,
KeLee
 
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S

Steve

I'm no expert but did you check the path you noted as the source?
(\Documents and Settings\xgraham\My Documents\This
Data\Pivots for Review\Markets\[Updated 2009 Data.xls]Raw
Data'!$A$25:$H$11263)

Pivot data can be in external files and that's what this sounds like to me.
 
I

InsomniacFolder

Hello, thank you for the response.

I did try, but the file and reference that is referred to does not relate to
anything on my computer or my network. It is in fact an old employees records
from another European office - who ulitmately originated the data.

There is no way to identify where that computer is now.

As Excel still stores all of the data for the Pivot Table somewhere in the
file I have - as it is able to generate the data totals click through subsets
correctly.

I wondered where in the file that I have those values are stored, and how do
i get at all of them to use them?

Steve said:
I'm no expert but did you check the path you noted as the source?
(\Documents and Settings\xgraham\My Documents\This
Data\Pivots for Review\Markets\[Updated 2009 Data.xls]Raw
Data'!$A$25:$H$11263)

Pivot data can be in external files and that's what this sounds like to me.


InsomniacFolder said:
Hello kind & helpful people,

I am using Excel 2007

I have a pivot table and I want to be able to look at all of the data that
it represents at once.
That is, I want to see the original data table that was used to create the
Pivot Table.

I have located the source data specified in the "PivotTable Tools » Options
» Data » Change Data Source" area of the ribbon.

That value is: '\Documents and Settings\xgraham\My Documents\This
Data\Pivots for Review\Markets\[Updated 2009 Data.xls]Raw Data'!$A$25:$H$11263

However, the user referred to there (xgraham) is not me, has never worked on
this machine, and no longer works for the company.

I believe the data table is saved with the PivotTable as a default - if I
double click the values fields I do get the sheets created with subsets for
that value - where is it stored in the file?

There are no hidden (or very hidden) sheets or columns/rows in the file

I need to add some columns to the original data table and recreate the
PivotTable, but I can't get to the original data set though it must be
somewhere because the Pivot Table functions normally without there being any
live connections.

Any help is greatfully appreciated,
Regards,
KeLee
 
S

Stan

InsomniacFolder said:
Hello kind & helpful people,

I am using Excel 2007

I have a pivot table and I want to be able to look at all of the data that
it represents at once.
That is, I want to see the original data table that was used to create the
Pivot Table.

I have located the source data specified in the "PivotTable Tools » Options
» Data » Change Data Source" area of the ribbon.

That value is: '\Documents and Settings\xgraham\My Documents\This
Data\Pivots for Review\Markets\[Updated 2009 Data.xls]Raw Data'!$A$25:$H$11263

However, the user referred to there (xgraham) is not me, has never worked on
this machine, and no longer works for the company.

I believe the data table is saved with the PivotTable as a default - if I
double click the values fields I do get the sheets created with subsets for
that value - where is it stored in the file?

There are no hidden (or very hidden) sheets or columns/rows in the file

I need to add some columns to the original data table and recreate the
PivotTable, but I can't get to the original data set though it must be
somewhere because the Pivot Table functions normally without there being any
live connections.

Any help is greatfully appreciated,
Regards,
KeLee
HTH
Either set up the pivot table with row totals or column totals, this is
done when you right click on a cell in a pivot table and you get
"possibilities for the PT. (sorry I use qa foreign language version). The
other possibilityis to choose PT wizard while in the pivot table and go back
a step and choose the option for " get external data" and see where that
leads you. If the main interest is to see what is the data in a set of cells
theen I would use the first option, adding totals to columns and rows.
 
I

InsomniacFolder

Thanks for the response, both of those suggestions allow me to see that the
original path I posted is what Excel thinks is the data source, but that data
no longer exists anywhere.

I think the problem is that in the PivotTable Options menu - Data Tab, the
"Save source data with file" checkbox is ticked (as is default I think)

The accompanying data table (that was on a separate sheet originally) has
then been deleted.

That only leaves the data surviving via the "link" provided by that checkbox.

So my question is: Where in the file does Excel save the data when the "Save
source data with file" checkbox is ticked? How do I get access to it all in
tabular form?

Stan said:
InsomniacFolder said:
Hello kind & helpful people,

I am using Excel 2007

I have a pivot table and I want to be able to look at all of the data that
it represents at once.
That is, I want to see the original data table that was used to create the
Pivot Table.

I have located the source data specified in the "PivotTable Tools » Options
» Data » Change Data Source" area of the ribbon.

That value is: '\Documents and Settings\xgraham\My Documents\This
Data\Pivots for Review\Markets\[Updated 2009 Data.xls]Raw Data'!$A$25:$H$11263

However, the user referred to there (xgraham) is not me, has never worked on
this machine, and no longer works for the company.

I believe the data table is saved with the PivotTable as a default - if I
double click the values fields I do get the sheets created with subsets for
that value - where is it stored in the file?

There are no hidden (or very hidden) sheets or columns/rows in the file

I need to add some columns to the original data table and recreate the
PivotTable, but I can't get to the original data set though it must be
somewhere because the Pivot Table functions normally without there being any
live connections.

Any help is greatfully appreciated,
Regards,
KeLee
HTH
Either set up the pivot table with row totals or column totals, this is
done when you right click on a cell in a pivot table and you get
"possibilities for the PT. (sorry I use qa foreign language version). The
other possibilityis to choose PT wizard while in the pivot table and go back
a step and choose the option for " get external data" and see where that
leads you. If the main interest is to see what is the data in a set of cells
theen I would use the first option, adding totals to columns and rows.
 
R

Roger Govier

Hi

The data will be in the Pivot Cache.
If you double click on the cell which is the the intersect of Grand
total by Rows and Grand Total by columns, a new sheet will open which
shows all of the source data.

Save this.
Create a Table from the data with Insert tab>Table>my table has Headers.
In the Options tab, give the Table an appropriate name
On your PT, place cursor with the PT and from the Options Tab>Change
Data source>point it at your new table name
 
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I

InsomniacFolder

I see, thank you.
So I'll be effectively creating a new data table from the data generated
from the totals cell. That certainly works.
Many Thanks,
KeLee

Roger Govier said:
Hi

The data will be in the Pivot Cache.
If you double click on the cell which is the the intersect of Grand
total by Rows and Grand Total by columns, a new sheet will open which
shows all of the source data.

Save this.
Create a Table from the data with Insert tab>Table>my table has Headers.
In the Options tab, give the Table an appropriate name
On your PT, place cursor with the PT and from the Options Tab>Change
Data source>point it at your new table name

--
Regards
Roger Govier
Hello kind & helpful people,

I am using Excel 2007

I have a pivot table and I want to be able to look at all of the data that
it represents at once.
That is, I want to see the original data table that was used to create the
Pivot Table.

I have located the source data specified in the "PivotTable Tools » Options
» Data » Change Data Source" area of the ribbon.

That value is: '\Documents and Settings\xgraham\My Documents\This
Data\Pivots for Review\Markets\[Updated 2009 Data.xls]Raw Data'!$A$25:$H$11263

However, the user referred to there (xgraham) is not me, has never worked on
this machine, and no longer works for the company.

I believe the data table is saved with the PivotTable as a default - if I
double click the values fields I do get the sheets created with subsets for
that value - where is it stored in the file?

There are no hidden (or very hidden) sheets or columns/rows in the file

I need to add some columns to the original data table and recreate the
PivotTable, but I can't get to the original data set though it must be
somewhere because the Pivot Table functions normally without there being any
live connections.

Any help is greatfully appreciated,
Regards,
KeLee
.
 

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