Versions of Word

[B.W.]

Three of us are updating a monthly newsletter. When I receive their copies
via emails I see things differently to them and vice versa.

For example, a text box will overflow when I see it but they create it and
see it correctly. If I change the lines in a table making them draw lines
instead of typed ones and move them around slightly to line them up they see
them all to one side?

I have not checked this out with them as yet but if we are all running
different versions of Word could this be the reason?

TIA

B.W.

 

[Jay Freedman]

It's not so much different versions of Word as different printer
drivers. You should all install the driver for the one printer that
will eventually be used to print. (You don't have to have the physical
printer, just the software.) See
http://www.word.mvps.org/FAQs/Formatting/TextReflow.htm.

If it's an electronic newsletter, you can't control what printer
driver your readers will have. In that case, it's better to publish
the document as PDF.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

 

[Bob Buckland ?:-\)]

Hi B.W.,

Differences in installed fonts, different printer drivers being used under File=>Print (you don't have to actually need to have a
specific printer to use the driver there, just don't print with it if you don't have it <g>) and different versions of Word (as well
as different paper sizes (i.e. if one of you is using letter size and another A4) can all affect how Word reflows the text (i.e.
Word isn't a page layout software package), but a text document reflow package).

=============
Three of us are updating a monthly newsletter. When I receive their copies
via emails I see things differently to them and vice versa.

For example, a text box will overflow when I see it but they create it and
see it correctly. If I change the lines in a table making them draw lines
instead of typed ones and move them around slightly to line them up they see
them all to one side?

I have not checked this out with them as yet but if we are all running
different versions of Word could this be the reason?

TIA

B.W. >>
--
I hope this helped you,

Bob Buckland ?
MS Office system products MVP

LINKS to the 2007 Office System

1. Free MS Office 2007 book from MS Press, 213 pages:
http://microsoft.com/learning/office2007/default.mspx#booksfrommspress

2.. Office 2007 Beta 2 Online Test Drive, Downloadable beta,
e-learning courses, doucmentation and movies:
http://microsoft.com/office/preview

3. Send 2007 Office System Beta 2 feedback directly to the MS Office 2007 product team with this feedback tool:
http://sas.office.microsoft.com/

4. Try the 2007 OfficeOnline preview website , without Office2007

a. Install the ActiveX access control
http://office.microsoft.com/search/redir.aspx?AssetID=XT101650581033

b. then visit
http://officebeta.iponet.net

 

[B.W.]

Thank you for that information.

So if we find out what printer, make and model finally prints out the
newsletter, which then gets photocopied. Install it's driver on all our
machines, how then do we go about opening the documents onscreen but using
that driver?

TIA

B.W

 

[Shauna Kelly]

Hi B.W.

Open the file. File > Print. Choose your printer. Click Close (not OK).

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word

 

[B.W.]

Sorry I haven't explained myself very well. I don't need to print the
document just see it correctly, someone else prints it for copying.

But I think what is meant that we should all install a printer with it's
driver of the printer actually being used to print the final copy. By
having that driver on all our machines the three documents would have that
driver formatted within the docs and we should all see them the same????

It doesn't have anything to do with the printer driver of the printer of the
creator of all the docs (a fourth party) does it? It should be the printer
driver of the final printout????

TIA

B.W.

 

[Suzanne S. Barnhill]

Shauna was explaining how to select the printer driver without actually
printing.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Pop`]

You have surmised correctly. You don't have to have the actual printer in
order to install the drivers for it. So if you can find out what printer
will actually be used, you could each install that printer's drivers.
Then, whenever you work on that type of document, be sure you remember to
"set" that printer for that document, as Shauna has explained.

That way each of you will be seeing, especially in Print Preview, exactly
what the actual printer will see when it prints that document. Not only
will each of you then be seeing the same thing, but you'll also be seeing
exactly what will be printed.

Two things to remember: Put your OWN printer back for your own document
printing<g>, and of course, install the "special" printer driver for your
collaboration efforts.

Just rephrasing using different words, hopefully to add clarity. Hope I
haven't confused anything!

Pop`

Sorry I haven't explained myself very well. I don't need to print the
document just see it correctly, someone else prints it for copying.

But I think what is meant that we should all install a printer with
it's driver of the printer actually being used to print the final
copy. By having that driver on all our machines the three documents
would have that driver formatted within the docs and we should all
see them the same????

Well, you need THAT printer driver in effect WHILE you edit/view the related
documents.

It doesn't have anything to do with the printer driver of the printer
of the creator of all the docs (a fourth party) does it? It should
be the printer driver of the final printout????

Best case, YES. That would be ideal. If you all had the same printer
driver working, you might all stil SEE the same thing, but ... you might not
be seeing it as the ACTUAL pritnner will print, if you haven't used THAT
printer's driver.

TIA

B.W.

....

 

[B.W.]

Great, thank you everybody.

B.W.

You have surmised correctly. You don't have to have the actual printer in
order to install the drivers for it. So if you can find out what printer
will actually be used, you could each install that printer's drivers.
Then, whenever you work on that type of document, be sure you remember
to "set" that printer for that document, as Shauna has explained.

That way each of you will be seeing, especially in Print Preview, exactly
what the actual printer will see when it prints that document. Not only
will each of you then be seeing the same thing, but you'll also be seeing
exactly what will be printed.

Two things to remember: Put your OWN printer back for your own document
printing<g>, and of course, install the "special" printer driver for your
collaboration efforts.

Just rephrasing using different words, hopefully to add clarity. Hope I
haven't confused anything!

Pop`




Well, you need THAT printer driver in effect WHILE you edit/view the
related documents.


Best case, YES. That would be ideal. If you all had the same printer
driver working, you might all stil SEE the same thing, but ... you might
not be seeing it as the ACTUAL pritnner will print, if you haven't used
THAT printer's driver.

...