Using SEQ fields

[Amy]

I posted another question on this topic last week but can't seem to find the
thread now... I need to insert a numbered list of procedural steps into a
document but I've already created one multilevel numbered list for my
headings. I was told to use the SEQ field as an autotext entry. I thought I
could figure that out on my own but after a few days of playing with it I'm
drawing a blank. Can someone please explain it or point me to another thread
that already explains the steps involved? Thanks so very much!

 

[Suzanne S. Barnhill]

Just insert the desired SEQ field in the document, then select it and press
Alt+F3. Accept the offered entry name or type a different one. Whenever you
type the first few characters of the entry name, you'll be prompted to
insert the entry (assuming this is Word 2003 or earlier). More at
http://word.mvps.org/FAQs/Customization/AutoText.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Stefan Blom]

To insert a SEQ field you can do the following: Press Ctrl+F9; Word creates
field delimiters, { }. Type in the code.

For example, { SEQ test \s 1 } would create a sequential number (identified as
"test") restarted by Heading 1 paragraphs. To update the field at the insertion
point, press F9.

To force an update on all SEQ fields, switch to Print Preview and then back to
your favorite view. To show/hide field codes, press Alt+F9.

 

[Amy]

Okay, I hate to sound totally stupid, but I've played with my document for a
few days and can't quite figure this out... I entered the SEQ field as
detailed below, but how do I save this as a style or an auto text entry? And
is it possible to create a SEQ field that has the formatting I need?
Specifically, I need a period and a tab to follow the number.

Oh, in case I haven't mentioned it already, I am using Word 2007.

Thanks tons!
Amy

 

[Suzanne S. Barnhill]

You can't save it as a style. To save it as an AutoText entry, select the
inserted field, press Alt+F3, and give it a name. When you want to insert
the field, type the beginning of the entry name and, if you get an
AutoComplete tip, press Enter; otherwise, press F3. Did you read the
referenced article about AutoText?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Graham Mayor]

If you want a period and tab to be included with the SEQ field, you can
insert the period and tab as part of a formatting switch e.g.

{ SEQ Num \# "0. " }

While creating the switch press the tab key after the period and before the
final quote to give the space. The tab in the switch will adapt to whatever
tabs you have set. You can then save the field as an autotext or preferably
as a formatted autocorrect entry.


--
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Graham Mayor - Word MVP

My web site www.gmayor.com

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