use of define name functions

[john folmar]

Hi,
I want to create a data sheet in which the operator must enter a text name in one of the columns . However, I only want to allow the operator to be able to enter a predefined list of text names that I have set up in advance.

For example:
the heading of the column is "sales". When entering data into that column, I don't want the operator to be able to enter just anything but rather they are only allowed to enter (electronics,electrical, computer, and mechanical).

I understand taht one can use define name lists but I am really struggling to find help with how to define a name using text rather than working with numbers.

Thank you to anyone who can help me with this.

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[Pete_UK]

You could set up data validation on the cells in that column, and
choose List for the Allow option - your list is
electronics,electrical,computer,mechanical.

Hope this helps.

Pete

 

[Gord Dibben]

To limit a user to a specific list of items to be entered you could use Data
Validation Dropdown lists.

See Debra Dalgleish's site for instructions.

http://www.contextures.on.ca/xlDataVal01.html


Gord Dibben MS Excel MVP

 

[Ashish Mathur]

Hi,

Type Electronics, Electrical, Computer and Mechanical in G1:G4. Click on
the the cell which you want to validate and then go to Data > Validation >
All > List and then specify the range as G1:G4. Click on OK. Now in that
cell he will only be able to enter any one of the 4 values.

Please note that a simple copy paste operation overrides data validation

Hope this helps.

--
Regards,

Ashish Mathur
Microsoft Excel MVP
www.ashishmathur.com

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