Use of contacts "Display as" field

[Michele]

Hi all.
I am using Outlook 2007.
I want you kindly clarify me something i really don't understand.
Let's make a quick example: I create only one contact named "John Due" in
the contact folder. I put in its "E-mail" field his first email address and
in its relative "Display as" field "John1". I put in its "E-mail 2" field his
second email address and in its relative "Display as" field "John2". When i
compose a new message and i input in the "To" field "John1" the check names
functionality tells me it finds more than one occurence of "John1", showing
me both the addresses of John Due. That is clearly wrong since between the
two "John Due" email addresses only one has a "Display as" field exactly
equal to "John1". What's the purpose of having the possibility to input three
different data for the "Display as" field related to the three possible
addresses that one can create for a contact if the check names functionality
can't use them and distinguish between them?
Thanks a lot for your suggestion

 

[Russ Valentine [MVP-Outlook]]

Not really clear what you're doing or why, but I suspect when you chose to
override Outlook's default format for the Email Display As field, you also
eliminated Outlook's ability to search on that field for autoresolution. Why
did you think you needed to change Outlook's format? To us autoresolution
you'll probably need to enter a portion of the email address.
Few people even use autoresolution nowadays because autocompletion is much
easier to use and wouldn't have this issue.

 

[Michele]

I am doing simply what Outlook allows me to do, that is editing "Display as"
fields.
I think that changing the default format of the "Display as" field has its
clear advantages: If my "Dad" has a complicated email address, for me it's
easier to input and remember the word "Dad" instead of inserting his
complicated email address.
And, in fact, if you don't create multiple email addresses for one contact
the "Display as" field can be used exactly for the above purpose, whatever
you write in it.
The problem arises when you associate multiple e-mail addresses for one
contact.
I know well that autocompletion is a workaround to that problem but it's not
the point of what i am suggesting here, i am just wondering why giving the
option to associate three e-mail addresses to one contact if they can't be
resolved uniquely.
And when you say "when you chose to override Outlook's default format for
the Email Display As field, you also eliminated Outlook's ability to search
on that field for autoresolution", that is wrong. Check names behaves exactly
the same way it behaves when you leave the default created "Display as"
fields .
Thanks a lot for you ideas.
Ciao

Not really clear what you're doing or why, but I suspect when you chose to
override Outlook's default format for the Email Display As field, you also
eliminated Outlook's ability to search on that field for autoresolution. Why
did you think you needed to change Outlook's format? To us autoresolution
you'll probably need to enter a portion of the email address.
Few people even use autoresolution nowadays because autocompletion is much
easier to use and wouldn't have this issue.
--
Russ Valentine
[MVP-Outlook]

Hi all.
I am using Outlook 2007.
I want you kindly clarify me something i really don't understand.
Let's make a quick example: I create only one contact named "John Due" in
the contact folder. I put in its "E-mail" field his first email address
and
in its relative "Display as" field "John1". I put in its "E-mail 2" field
his
second email address and in its relative "Display as" field "John2". When
i
compose a new message and i input in the "To" field "John1" the check
names
functionality tells me it finds more than one occurence of "John1",
showing
me both the addresses of John Due. That is clearly wrong since between the
two "John Due" email addresses only one has a "Display as" field exactly
equal to "John1". What's the purpose of having the possibility to input
three
different data for the "Display as" field related to the three possible
addresses that one can create for a contact if the check names
functionality
can't use them and distinguish between them?
Thanks a lot for your suggestion

 

[Russ Valentine [MVP-Outlook]]

You're losing me with this statement: "Check names behaves exactly the same
way it behaves when you leave the default created "Display as" fields." How
could that be when you were asking autoresolution to resolve a name that
didn't even exist until you changed the EDA field to contain it?
--
Russ Valentine
[MVP-Outlook]

I am doing simply what Outlook allows me to do, that is editing "Display
as"
fields.
I think that changing the default format of the "Display as" field has its
clear advantages: If my "Dad" has a complicated email address, for me it's
easier to input and remember the word "Dad" instead of inserting his
complicated email address.
And, in fact, if you don't create multiple email addresses for one contact
the "Display as" field can be used exactly for the above purpose, whatever
you write in it.
The problem arises when you associate multiple e-mail addresses for one
contact.
I know well that autocompletion is a workaround to that problem but it's
not
the point of what i am suggesting here, i am just wondering why giving the
option to associate three e-mail addresses to one contact if they can't be
resolved uniquely.
And when you say "when you chose to override Outlook's default format for
the Email Display As field, you also eliminated Outlook's ability to
search
on that field for autoresolution", that is wrong. Check names behaves
exactly
the same way it behaves when you leave the default created "Display as"
fields .
Thanks a lot for you ideas.
Ciao

Not really clear what you're doing or why, but I suspect when you chose
to
override Outlook's default format for the Email Display As field, you
also
eliminated Outlook's ability to search on that field for autoresolution.
Why
did you think you needed to change Outlook's format? To us autoresolution
you'll probably need to enter a portion of the email address.
Few people even use autoresolution nowadays because autocompletion is
much
easier to use and wouldn't have this issue.
--
Russ Valentine
[MVP-Outlook]

Hi all.
I am using Outlook 2007.
I want you kindly clarify me something i really don't understand.
Let's make a quick example: I create only one contact named "John Due"
in
the contact folder. I put in its "E-mail" field his first email address
and
in its relative "Display as" field "John1". I put in its "E-mail 2"
field
his
second email address and in its relative "Display as" field "John2".
When
i
compose a new message and i input in the "To" field "John1" the check
names
functionality tells me it finds more than one occurence of "John1",
showing
me both the addresses of John Due. That is clearly wrong since between
the
two "John Due" email addresses only one has a "Display as" field
exactly
equal to "John1". What's the purpose of having the possibility to input
three
different data for the "Display as" field related to the three possible
addresses that one can create for a contact if the check names
functionality
can't use them and distinguish between them?
Thanks a lot for your suggestion

 

[Michele]

What i mean is that even if you leave the default EDAs the issue i described
occurs exactly the same way it happens when you customize the EDAs and it
happens only and if only you have more than one e-mail address associated to
one contact.
Check on your own and you'll see it.
Anyway if i am wrong i am happy to be corrected.

You're losing me with this statement: "Check names behaves exactly the same
way it behaves when you leave the default created "Display as" fields." How
could that be when you were asking autoresolution to resolve a name that
didn't even exist until you changed the EDA field to contain it?
--
Russ Valentine
[MVP-Outlook]

I am doing simply what Outlook allows me to do, that is editing "Display
as"
fields.
I think that changing the default format of the "Display as" field has its
clear advantages: If my "Dad" has a complicated email address, for me it's
easier to input and remember the word "Dad" instead of inserting his
complicated email address.
And, in fact, if you don't create multiple email addresses for one contact
the "Display as" field can be used exactly for the above purpose, whatever
you write in it.
The problem arises when you associate multiple e-mail addresses for one
contact.
I know well that autocompletion is a workaround to that problem but it's
not
the point of what i am suggesting here, i am just wondering why giving the
option to associate three e-mail addresses to one contact if they can't be
resolved uniquely.
And when you say "when you chose to override Outlook's default format for
the Email Display As field, you also eliminated Outlook's ability to
search
on that field for autoresolution", that is wrong. Check names behaves
exactly
the same way it behaves when you leave the default created "Display as"
fields .
Thanks a lot for you ideas.
Ciao

Not really clear what you're doing or why, but I suspect when you chose
to
override Outlook's default format for the Email Display As field, you
also
eliminated Outlook's ability to search on that field for autoresolution.
Why
did you think you needed to change Outlook's format? To us autoresolution
you'll probably need to enter a portion of the email address.
Few people even use autoresolution nowadays because autocompletion is
much
easier to use and wouldn't have this issue.
--
Russ Valentine
[MVP-Outlook]
Hi all.
I am using Outlook 2007.
I want you kindly clarify me something i really don't understand.
Let's make a quick example: I create only one contact named "John Due"
in
the contact folder. I put in its "E-mail" field his first email address
and
in its relative "Display as" field "John1". I put in its "E-mail 2"
field
his
second email address and in its relative "Display as" field "John2".
When
i
compose a new message and i input in the "To" field "John1" the check
names
functionality tells me it finds more than one occurence of "John1",
showing
me both the addresses of John Due. That is clearly wrong since between
the
two "John Due" email addresses only one has a "Display as" field
exactly
equal to "John1". What's the purpose of having the possibility to input
three
different data for the "Display as" field related to the three possible
addresses that one can create for a contact if the check names
functionality
can't use them and distinguish between them?
Thanks a lot for your suggestion

 

[Brian Tillman [MVP - Outlook]]

I am using Outlook 2007.
I want you kindly clarify me something i really don't understand.
Let's make a quick example: I create only one contact named "John Due" in
the contact folder. I put in its "E-mail" field his first email address
and
in its relative "Display as" field "John1". I put in its "E-mail 2" field
his
second email address and in its relative "Display as" field "John2". When
i
compose a new message and i input in the "To" field "John1" the check
names
functionality tells me it finds more than one occurence of "John1",
showing
me both the addresses of John Due.

I don't think you can enter the Display As value in the To field and expect
Outlook's Check Names to look for it. Rather, when you enter "John" and
click "Check names", you'll see both mail addresses. When you choose the
first, "John1" will show in the To field and be underlined. Choose the
other and you'll see "John2".

 

[Russ Valentine [MVP-Outlook]]

I think you're expecting autoresolution to work differently than it does.
See Brian's explanation.
--
Russ Valentine
[MVP-Outlook]

What i mean is that even if you leave the default EDAs the issue i
described
occurs exactly the same way it happens when you customize the EDAs and it
happens only and if only you have more than one e-mail address associated
to
one contact.
Check on your own and you'll see it.
Anyway if i am wrong i am happy to be corrected.

You're losing me with this statement: "Check names behaves exactly the
same
way it behaves when you leave the default created "Display as" fields."
How
could that be when you were asking autoresolution to resolve a name that
didn't even exist until you changed the EDA field to contain it?
--
Russ Valentine
[MVP-Outlook]

I am doing simply what Outlook allows me to do, that is editing "Display
as"
fields.
I think that changing the default format of the "Display as" field has
its
clear advantages: If my "Dad" has a complicated email address, for me
it's
easier to input and remember the word "Dad" instead of inserting his
complicated email address.
And, in fact, if you don't create multiple email addresses for one
contact
the "Display as" field can be used exactly for the above purpose,
whatever
you write in it.
The problem arises when you associate multiple e-mail addresses for one
contact.
I know well that autocompletion is a workaround to that problem but
it's
not
the point of what i am suggesting here, i am just wondering why giving
the
option to associate three e-mail addresses to one contact if they can't
be
resolved uniquely.
And when you say "when you chose to override Outlook's default format
for
the Email Display As field, you also eliminated Outlook's ability to
search
on that field for autoresolution", that is wrong. Check names behaves
exactly
the same way it behaves when you leave the default created "Display as"
fields .
Thanks a lot for you ideas.
Ciao

:

Not really clear what you're doing or why, but I suspect when you
chose
to
override Outlook's default format for the Email Display As field, you
also
eliminated Outlook's ability to search on that field for
autoresolution.
Why
did you think you needed to change Outlook's format? To us
autoresolution
you'll probably need to enter a portion of the email address.
Few people even use autoresolution nowadays because autocompletion is
much
easier to use and wouldn't have this issue.
--
Russ Valentine
[MVP-Outlook]
Hi all.
I am using Outlook 2007.
I want you kindly clarify me something i really don't understand.
Let's make a quick example: I create only one contact named "John
Due"
in
the contact folder. I put in its "E-mail" field his first email
address
and
in its relative "Display as" field "John1". I put in its "E-mail 2"
field
his
second email address and in its relative "Display as" field "John2".
When
i
compose a new message and i input in the "To" field "John1" the
check
names
functionality tells me it finds more than one occurence of "John1",
showing
me both the addresses of John Due. That is clearly wrong since
between
the
two "John Due" email addresses only one has a "Display as" field
exactly
equal to "John1". What's the purpose of having the possibility to
input
three
different data for the "Display as" field related to the three
possible
addresses that one can create for a contact if the check names
functionality
can't use them and distinguish between them?
Thanks a lot for your suggestion