Track Changes - Make Permanent


R

Rich M

I get documents that have the appearance that the changes are tracked,
however, there is no accept or reject change option, and the changes are
actually hard formatted text - color, strike through, etc. Is there a way to
do that automatically.
 
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G

grammatim

Maybe someone made a pdf of a Word document with Tracked Changes
showing?
 
L

Lori

Rich~

MS Word's Track Changes only appear to be formatting changes, think of them
instead as an overlay. If you cick inside of one of the changes, and look at
the style name it will say "Normal" or "Heading 1", even though it's blue
underlined.

More then likely someone used a third party comparison application such as
Workshare Protect's Deltaview. Applications like these will actually add
styles to the document such as DV Delete, DV Insert, DV Move..... When you
click inside of one these "changes" you'll notice that's the style name. In
WS Deltaview these are character fonts, not paragraph.

Sadly there is no way to automatically change these all at once.

Deletes & move deletes are fairly easy. Highlight the text formatted as
deleted text, and press delete.

Inserts and move inserts are not so bad, but you have to pay attention.
Highlight the text, if a paragraph contains multiple inserts, select the
whole paragraph. Press Ctrl+Spacebar, this removes ALL direct font
formatting. This means all the items found under Format > Font which
includes Italics, Size... Since the 3rd party comparison is a Font format it
will be removed and revert back to the underlying paragraph style - whether
it's Normal or Heading 1 or Body Text.

HERE'S THE CAUTION. If the inserted text or other text in the select
paragraph(s) is intended to be Italics or Bold ... That will also be removed
unless it's formatted as part of the underlying style.

For example Heading 1 is bold and underline, but a word was inserted that's
now also blue. Holding down the Ctrl+Spacebar will remove the blue
underline, but leave the Bold.

For example body text is just the font face and size. But inserted words
appear Blue Underline. Holding down the Ctrl+Spacebar will remove the blue
underline, but leave the Bold Underline. If there was a word in that
Insertion that should be formatted also as Italics, it will also be removed,
but just reselect the text and make it Italics.

Clear?
~Lori
 
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L

Lori

Woops. This paragraph:

For example body text is just the font face and size. But inserted words
appear Blue Underline. Holding down the Ctrl+Spacebar will remove the blue
underline, but leave the Bold Underline. If there was a word in that
Insertion that should be formatted also as Italics, it will also be removed,
but just reselect the text and make it Italics.


Should read:

For example body text is just the font face and size. But inserted words
appear Blue Underline. Holding down the Ctrl+Spacebar will remove the blue
underline. If there was a word in that Insertion that should be formatted
also as Italics, it will also be removed, but just reselect the text and make
it Italics.
 

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