track changes for different domain

[JK]

Hi

We have several users in the office that want to have a different colour
when they are making changes to a document. Having a different colour per
user enables tracking of changes. Also we would like to find out if its
possible for a person outside of the company to have a track changes colour
that is not the same as the people in the office. For example, user1 can be
assigned red, user2 assigned blue, user3 assigned grey, and external user
assigned green etc

 

[Lene Fredborg]

You cannot determine yourself which colors are used for individual users. See
this article for an explanation of how Word handles the colors in relation to
track changes
http://www.shaunakelly.com/word/trackchanges/HowTrackChangesWorks.html#Reviewers

--
Regards
Lene Fredborg - Microsoft MVP (Word)
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word

 

[JK]

OK if I let Word 2007 decide which colour to allocate to a user by making the
username unique for each user including the external person, and specifiying
the track changes options to "By Author", will the external person have a
different colour to the people in the office?

 

[Lene Fredborg]

Yes, as long as the number of editors does not exceed 8 since only 8 colors
are available in this situation (as described in Shauna Kelly’s article).

--
Regards
Lene Fredborg - Microsoft MVP (Word)
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word