How can I accept track changes without loosing the font colour?

[Anupam (Sydney Australia)]

I'm a MS Word 2003 user, where I have updated some documents with track
change on. The changes have appeared in blue coloured font.
Now I want to accept all the changes, but still want to retain the changes
in blue cloured fonts in the final document.
Thanks.

 

[Greg Maxey]

Are all the changes appearing in blue colored font (i.e., both insertions
and deletions) or are you only wanting to keep insertions with blue colored
font. Either way, you are going to need to run a macro. If the latter,
then perhaps something like this:

Sub ScratchMaco()
Dim oRev As Revision
For Each oRev In ActiveDocument.Revisions
If oRev.Type = wdRevisionInsert Then
oRev.Range.Font.Color = wdColorBlue
End If
oRev.Accept
Next
End Sub

For help installing and using the macro see:
http://www.gmayor.com/installing_macro.htm

 

[Idaho Word Man]

The short answer is "you can't." Once you "accept all the changes,"
Microsoft Word does not track them any longer. An accepted change is not
distinguished in any way from the original text of the document.

You can, however, hide everything but the color change. Go to the Tools menu
and select Options - Track Changes.

Set Insertions to "Color only."
Set Deletions to "Hidden."
Set Formatting and Changed Lines to "(none)."

That will give you a printable document that will show new text in blue and
will show no other markings for the changes. Unfortunately, if you give the
Word document to anybody else, all tracked changes will still be available to
them.

Your only other option is to re-format the text by hand. Go back to your
options and set Deletions to "Strikethrough" and then TURN OFF CHANGE
TRACKING. Then, on the Reviewing toolbar, use the blue "Previous" and
"Next" arrows to scroll through the document from one tracked change to the
next. If the tracked change is an addition, set the font format to blue and
accept the change. If the tracked change is a deletion or format change, just
accept it.

That's a painstaking process, but it will leave you with a document that
shows your changes in permanently blue text.

I hope this helps.

Fred

 

[DeanH]

As a possible alternative to you question, you can extract the changes from a
document into a new document. See the attached article which has a simple
extraction macro which produces a document with all the displayed changes in
a document.
http://www.thedoctools.com/index.php?show=mt_trackchanges_extract
I have used this many times with great success.
Hope this helps
DeanH