The sound file I select to add shows up as a different name.

[A.L.]

I'm adding sound files to various slides on presentation. With one sound
file in particular I go through the add sound file process but it is showing
up as a different name such as "Media 6" in the animations editor. I need
things consisted for future editors of this presentation. Any suggestions?

 

[A.L.]

Spelling fix from original post...

I'm adding sound files to various slides on a presentation. With one sound
file in particular I go through the add sound file process but it is showing
up as a different name such as "Media 6" in the animations editor. I need
things consistent for future editors of this presentation. Any suggestions?

 

[A.L.]

I am using PowerPoint 2003. I believe I found the reason. I recently
discovered the majority of my links to sounds files broke through out a
training presentation. No pathways were moved or renamed to create the
breaks. Subfolders are used to keep pictures, sounds and video clips
organized. With the total file size being over a gig, having one file to
keep pathways simple is not ideal. The sound files are essentially
narrations and are all in .wav format. After rooting around on the
discussion board I read that if you turn the file size limit up on linking
protocol in the general options the files will embed themselves. Makes for
a larger presentation but the likelihood of 50 something broken links will be
a lot less. It was after I did this and started reinserting sound files that
I discovered the file names that were showing up in the animations editor
were not matching the names of my sound files. The Media 6 file that showed
up in the editor still played the correct file. The problem is that it
prevents future users and myself from knowing what original file was there.
I turned the file size limit back down and continued inserting sound files
and the correct name began displaying again.

My steps for adding sounds were Insert-Movies & Sounds-Sound from file.

 

[David Marcovitz]

I could be wrong, but I think you are confusing the name of the sound
file with the name of the shape. The name of the shape in PowerPoint
might be "Media 6," but that is not related to the name of the sound
file that that shape plays. Additionally, once a sound is embedded into
PowerPoint, I'm not sure there is a record of where the sound file
originally came from.
--David

 

[A.L.]

That makes sense. Sounds like I'm out of luck for the attempt at embedding.
This might be a good thing for PPT to eventually inlcude- displaying the
original file name of the embedded file.

Thanks

 

[A.L.]

My reasoning for preserving the info is that I will be passing the
maintenance of this training presentation on to future interns or employees.
Should they need to redesign the layout of a particular slide, I would like
for them to have the ability to quickly locate the audio file that was
assigned to that slide if they need to. If I leave the files linked and they
break at some point down the road I don’t want the work that’s been completed
to be in jeopardy. I'm using PowerPoint similar to the way some web-based
training programs work using various modules, just with not all the bells and
whistles. My intent as I continue to build into the presentations is to make
it reasonably intuitive as to how things are laid out and where they would
need to go to edit and fix things. Everything needs to be organized in a
logical manner. Most of the training revolves around manufacturing processes
so there is a lot of data that I would like to keep organized. One possible
work around I thought of was to write out in the notes section of each slide
the names of the files linked and their location on the time line and then go
back and embed them to lesson the chances of failures.

I welcome your suggestions.