Table of figures

[JRD]

I am trying to formulate a table of figures. I want it to list the figures
with their respective captions but not to include the whole caption - just
the first sentence. I have tried formatted each caption in 2 different styles
and then specifying on the table of figures menu only to include the 1st
style but it hasn't worked.

Can anyone help?

JRD

 

[Stefan Blom]

Split each caption paragraph after the first sentence, by pressing
Enter. Apply a custom style to the "first" caption paragraph. Of course, the
style should have the same formatting as the following paragraph. Then
create the table of figures based on your custom style.

To make the whole caption look like a single paragraph, format the paragraph
mark (¶) between paragraphs as hidden (via the Font dialog box). This will
be easier if you first display nonprinting marks, for example by pressing
Ctrl+Shift+8 (acts as a toggle).

An example:

Figure 1 This is a figure.¶ <-- format this para mark as hidden
More figure text here. More text.¶

--
Stefan Blom
Microsoft Word MVP


in message
news:[email protected]...

 

[JRD]

Unfortunately this doesn't seem to work. I now have the following in the table:

Figure 1: this is a
figure........................................................................1
More figure text
here............................................................................1

 

[Stefan Blom]

Did you really split the paragraphs (as opposed to inserting a line break)?
Are the two paragraphs of each caption using different styles?

Also, what is the field code for the table of figures field? Press Alt+F9 to
find out.

--
Stefan Blom
Microsoft Word MVP


in message

 

[JRD]

Sorry,

Does work now

Many thanks

John

Did you really split the paragraphs (as opposed to inserting a line break)?
Are the two paragraphs of each caption using different styles?

Also, what is the field code for the table of figures field? Press Alt+F9 to
find out.

--
Stefan Blom
Microsoft Word MVP


in message

 

[Stefan Blom]

I'm glad you got it sorted!

--
Stefan Blom
Microsoft Word MVP


in message

 

[AJC]

I am having trouble formatting my Table of Figures. In the body of my
document I have

Figure 1
Caption 1

Figure 2
Caption 2

I would like my table to look like:

Figure 1 Caption 1......................Page X
Figure 2 Caption 2......................Page Y

But it seems I have to have my caption directly to the right of "Figure 1"
to include it in the table... any thoughts?

 

[grammatim]

Is there a very good reasion for having the "Figure" label on a
separate line from the text of the caption? (That's very unusual.) If
you didn't, it would take care of itself.

 

[Peter A]

I am having trouble formatting my Table of Figures. In the body of my
document I have

Figure 1
Caption 1

Figure 2
Caption 2

I would like my table to look like:

Figure 1 Caption 1......................Page X
Figure 2 Caption 2......................Page Y

But it seems I have to have my caption directly to the right of "Figure 1"
to include it in the table... any thoughts?

You might try putting a soft return (Shift+Enter) instead of a hard
return (Enter) after the "Figure 1" line. I am not sure that this will
work but it's worth a try.

 

[AJC]

The soft return has done the trick, thank you much!

 

[Katie T]

I also had the same problem as JRD, and have now used the hidden paragraph
tool to include extra text for my figure captions. I just have one quick
question... in print layout view it shows up as two lines. I thought this
would happen on the outline layout, should it also happen on print layout?
Its getting a bit of a pain, checking it has worked with the print preview
function constantly...

Many thanks.

Katie T (UK)

 

[Stefan Blom]

Turn off the display of hidden text to see this the way it prints.

--
Stefan Blom
Microsoft Word MVP


in message

 

[Katie T]

My thesis is in one master document.... if I decided to pdf it... would the
caption appear on two different lines, or as displayed in the print preview
function? Also, when I create a separate 'extended caption' styles, it seems
to turn itself bold (which isn't selected in the style). When I click
unbold, it creates a new style with a plus on the end. Any ideas?

Katie

 

[Suzanne S. Barnhill]

When you create a PDF, you are just "printing" to the Adobe printer. The
effect will be the same.