Table of Contents - Numbering keeps changing

[Guest]

I am using Word 2003. My boss gave me a large document with 140 pages that
he needed a table of contents for. So I created a TOC using Word's help
section. I used the Outline toolbar to select the various words that I
needed to place in the Table of Contents - which I selected and changed from
body text to level 1 or so on. Then I went to Insert-Reference-Index and
Tables and then selected a format to use. Word then created the TOC on its
own and it worked fine. But now, when I print preview - the page numbers in
the TOC all say 1 when the document has so many pages. So I go back and
update the page numbers and all is fine, but then it changes on its own
again. Any idea of what I am doing wrong here????
Is there a reason Word would do that?
I am not an expert in Word...as I don't use it on a daily basis. Any
suggestions would be greatly appreciated.

 

[Cindy M.]

Hi =?Utf-8?B?bGltaXRlZCBjb21wdXRlciBrbm93bGVkZ2U=?=,

I am using Word 2003. My boss gave me a large document with 140 pages that
he needed a table of contents for. So I created a TOC using Word's help
section. I used the Outline toolbar to select the various words that I
needed to place in the Table of Contents - which I selected and changed from
body text to level 1 or so on. Then I went to Insert-Reference-Index and
Tables and then selected a format to use. Word then created the TOC on its
own and it worked fine. But now, when I print preview - the page numbers in
the TOC all say 1 when the document has so many pages. So I go back and
update the page numbers and all is fine, but then it changes on its own
again. Any idea of what I am doing wrong here????
Is there a reason Word would do that?

I know this happens, but I can't remember the reason (if, indeed, a reason is
known). However, you can lock the TOC so that sending the document to the
printer won't change the result:

Select the TOC. Press Ctrl+F11. Print.

If you ever need to update the TOC later, select and press Ctrl+Shift+F11.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

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[Guest]

Thank you Cindy M. That solved my problem. :0)

Hi =?Utf-8?B?bGltaXRlZCBjb21wdXRlciBrbm93bGVkZ2U=?=,

I know this happens, but I can't remember the reason (if, indeed, a reason is
known). However, you can lock the TOC so that sending the document to the
printer won't change the result:

Select the TOC. Press Ctrl+F11. Print.

If you ever need to update the TOC later, select and press Ctrl+Shift+F11.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)


This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail