Table of Contents creation

[Marjan Bozinovski]

Hi,

I am writing my thesis at the moment and I'm having
certain difficulties with creating ToC in MS Word 2000.

Naturally, the thesis is organized in chapters. I want
any chapter title to look something like this:

Chapter 2
Methods

I use "heading 1" for the line "Methods". When I create
the ToC, I want to see the following:

2. Methods.......................(page number)

The problem is, the ToC I get is something like this:

Methods.........................(page number)

Summarized: I do not want to place a number next to the
chapter title in the thesis, but I do want to have the
respective chapter number next to the chapter title in
the ToC.

How do I solve this problem?

Thank you in advance.

Best regards,
Marjan

 

[TF]

Marjan

If you go to Format Style and select Heading 1, Modify, select Numbering and
Customise and click on Font. Apply the Hidden Attribute to the numbering
font.

When you create your ToC, it will pick up the numbering which will be
displayed in the ToC because ToCs are based on the relative ToC style and
not the Heading Style.

--
Terry Farrell - Word MVP
http://word.mvps.org/

: Hi,
:
: I am writing my thesis at the moment and I'm having
: certain difficulties with creating ToC in MS Word 2000.
:
: Naturally, the thesis is organized in chapters. I want
: any chapter title to look something like this:
:
: Chapter 2
: Methods
:
: I use "heading 1" for the line "Methods". When I create
: the ToC, I want to see the following:
:
: 2. Methods.......................(page number)
:
: The problem is, the ToC I get is something like this:
:
: Methods.........................(page number)
:
: Summarized: I do not want to place a number next to the
: chapter title in the thesis, but I do want to have the
: respective chapter number next to the chapter title in
: the ToC.
:
: How do I solve this problem?
:
: Thank you in advance.
:
: Best regards,
: Marjan
:
:

 

[Suzanne S. Barnhill]

Although this suggestion might well work, I would advise instead applying
numbering to the TOC 1 style (at least that's how I handle it). There are
always pitfalls with using Hidden text, and I'd be concerned about whether
or not the tab following the numbering was also Hidden. If it's not, then
you'd have to omit it, and then you wouldn't have a tab in the TOC.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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[Marjan Bozinovski]

Thank you both. There is a problem with Suzanne's method. If I understand it
well, your proposal implies the following actions:

1. Remove numbering from Heading 1.
2. Apply numbering to TOC1.

But, I have two problems:

a) When I apply 1., the whole hierarchical numbering scheme beneath Heading
1 is changed. For example, if the respective chapter is 3, and I remove the
chapter numbering in heading 1, heading 2 does not start from 3.1, but
proceeds with the numbering from chapter 2. Something like this:

Chapter 3
Methods (heading 1)

2.4 Introduction (heading 2)

b) When I apply 2., I get something strange in the ToC. Namely, after the
chapter number, there is a series of dots and then I have the title of the
chapter, and then again a series of dots. Something like this:

3..........................Methods......................(page number)


What do you propose to solve these problems?

Thanks a lot.

Best regards,
Marjan

 

[Suzanne S. Barnhill]

My understanding of your setup was that the chapter names were unnumbered.
That is, that "Methods" was in Heading 1 style and "Chapter 2" was a
separate paragraph in a different (nonheading) style (which is the way I
structure my documents). If you structure your document that way, there's no
reason you can't use autonumbering for the Chapter 2 paragraph and assign
that to the top level in your outline numbering list template.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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all may benefit.

 

[Marjan Bozinovski]

I'm afraid I don't understand how this should be done. Could you please
briefly outline the steps?

To recall, this is what I need:

In the thesis body, for any chapter:
-------------------------
Chapter N //non-heading style
Methods //heading 1

N.1 Introduction //heading 2 style
(and so on)
-------------------------

In the ToC:
-------------------------
N. Methods........................(page number)
N.1 Introduction............(page number)
(and so on)
-------------------------

Thank you very much for you help.

Best regards,
Marjan

 

[Suzanne S. Barnhill]

Okay, I'm making some assumptions here (perhaps unwarranted). I'm assuming
that what you currently have is:

Chapter #<line break>
Chapter Title<paragraph break>

and that the entire paragraph is in Heading 1 style and that the "Chapter #"
part is autonumbering set up as part of your outline numbering scheme. I'm
also assuming that you've created your outline numbering following the
instructions in
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html. If not,
then you need to.

Now what I'm suggesting is that you do this instead:

Chapter #<paragraph break>
Chapter Title<paragraph break>

The Chapter Title will still be Heading 1. Chapter # will be a Chapter
Number style (or whatever you want to call it). In the outline numbering
scheme, you will link Level 1 to Chapter Number instead of Heading 1. So
Heading 2 will pick up the numbering from Chapter Number, Heading 3 from
Heading 2, and so on. In order to maintain the numbering in your Chapter
Number style, you may need to add a space at the end of the paragraph (which
won't affect centering); you will of course have defined the numbering at
that level to be followed by "Nothing."

Then, in the TOC, you will apply numbering to TOC 1 to match the numbering
supplied by the Chapter Number paragraphs in the document.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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all may benefit.

 

[Bruce Brown]

Hi, gang.

Tried Terry's suggestion but the hidden font didn't work. Would like
to try Suzanne's solution but don't understand it well enough.

Here's a third idea that means a little extra effort but definitely
works.

* Put the Chapter #s back in the Heading 1 style.
* Put the 1.1 Introduction, 1.2 More Introduction, etc., back in the
Heading 2 style, using the Heading 1 number as the previous level.
* Put "Methods" in Normal, Body Text or any other non-numbered style
you want.

Wait, there's more.

* Select the word "Methods" and press Shift-Alt-o. Now you're ready
to mark it as a level 1 TOC entry.
* Insert the chapter number before the word "Methods" so the TC field
looks like this:

{ TC "1. Methods" \f C \1 "1" }

Wait, there's more.

* Now, in whatever location you want the TOC, create a TOC field by
pressing Ctrl-F9 and typing between the brackets:

{ TOC \h \f \t "Heading 2,2" }

* Select the TOC field, press F9 to update, choose 'entire table' and
press Alt-F9 to see the results of your handiwork.

Do you see how it works? Your TOC field has specified that the only
style to be used is Heading 2 at level 2. However, the \f switch
means "Insert any TC fields you come across in the document." Since
all your TC fields are marked for level 1, they become the level 1
entries.

Suzanne's solution may work better, I am simply unable to understand
it. - Bruce

 

[Margaret Aldis]

Hi Bruce

The first bit of your method is the same as Suzanne's (apart from which of
the two styles is numbered).

I think the bit you have missed in Suzanne's method is that you need to use
a specific style (not Normal or Body Text) for the chapter title. Then you
can use that style at level 1 of the TOC (and leave out Heading 1 or
whatever the chapter number style is). I think this is simpler and better
than TC fields, because the TOC stays correct if you change chapter titles.

The final part of the method (I think you have this bit) is to number the
TOC 1 style. Marjan reported a problem with this, which looks like there was
a tab leader set for the first tab position. To fix this need to look at the
tab settings for the TOC 1 style - but note that the tab *position* must be
set from the numbering.

 

[Marjan Bozinovski]

Thank you very much Suzanne. This one worked out. I'm very happy that I did
it, of course with your great help.

Best regards,
Marjan

 

[Suzanne S. Barnhill]

I think you've turned my method around backward, but in fact it would work
just as well (probably better) the way you say:

That is, I was using Heading 1 for the chapter title and Chapter Number for
the actual numbered paragraph (which was linked to the list template), but
it would in fact be a lot simpler to leave Heading 1 (numbered) linked to
the list template, use Chapter Title for the title style, and then include
Chapter Title in the TOC at Level 1 and omit Heading 1.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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all may benefit.

 

[Margaret Aldis]

Hi Suzanne - yes, I was trying to say that part was conceptually the same in
yours and Bruce's descriptions - just the choice of styles for the number
different.

FWIW when I've done it I have indeed used Heading 1 for the numbered style -
but then I always pick and choose my styles for the TOC anyway.

 

[Suzanne S. Barnhill]

Yes, I rarely create an off-the-shelf TOC (if only because Word insists on
applying Level 1 formatting to things like Title and Subtitle that you don't
want in the TOC. And I do bizarre things like swapping around levels so that
I can omit numbering on Level 1 and 3 but not 2, etc.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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all may benefit.

 

[Bruce Brown]

Yes, I see now. Very clever. Not surprised Marjan chose it.