styles location in drop down on formatting toolbar

[Guest]

Is there a way in W97 to move selected styles to the top of the list in the
drop down box on the formatting toolbar? Here's why this would help us.

There are 30+ users who are now working with newly created styles. All these
styles are bunched together in the drop down menu from the formating toolbar
since their names start with the same 1st 2 letters. However, they appear far
below many other styles in the drop down menu. When the user needs to apply
one of the styles, they always have to scroll down. It would save their time
if they could always be at the top of the list. If this is not possible, is
there any other way to create a customized button with a drop down that
contains styles we choose to put into it.

Ideas and suggestions would be appreciated.

 

[Jay Freedman]

Rename those styles to have an underscore at the beginning, like _MyStyle.
Those will sort to the top of the list.

--
Regards,
Jay Freedman
Microsoft Word MVP
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all may benefit.

 

[Suzanne S. Barnhill]

Not in Word 97, no. If you upgrade to Word 2003, you can control style
visibility much more exactly.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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all may benefit.

 

[Suzanne S. Barnhill]

Will this work in Word 97? I think that version forced Normal, DPF, and
Headings 1-3 (at minimum) to the top of the list regardless of stylename.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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all may benefit.

 

[Jay Freedman]

Hmm, I don't know... haven't had 97 installed for a couple of years now.
Still, if the custom styles started at the 6th position instead of further
down, that would eliminate a lot of scrolling.

To answer the OP's other question, yes, a macro / userform solution could be
built to display a specific list of styles, in whatever order you choose.
Another (easier) possibility is to create a custom toolbar with buttons for
the styles, and/or keyboard shortcuts for the styles. See
http://www.word.mvps.org/FAQs/Customization/AsgnCmdOrMacroToToolbar.htm and
http://www.word.mvps.org/FAQs/Customization/AsgnCmdOrMacroToHotkey.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

You could create a custom toolbar or a custom menu with those frequently used
styles.

 

[Guest]

THANKS Jay. I was able to create a custom menu. My coworkers will be giddy
with this new timesaver.

 

[Jay Freedman]

Giddy, eh? Make sure nobody is running with scissors.

 

[Guest]

Thanks for the suggestion Jay. This is closer but... no cigar. I tested by
renaming one style as you suggested. It did move to the top of the style
organizer window, but not to the top of the list in the drop down on the
formatting toolbar.

Other ideas would be welcomed.