Single Filter to change all Pivot Tables in a Workbook


K

Kathy L.

Hello experts,
I've reviewed PT0021 Change All Page Fields sample Excel file (for 2007) on
http://www.contextures.com/excelfiles.html#Pivot and am still having trouble
with my complex workbook with several pivot tables/charts. I have found in
this sample file that it works when you choose an explicit value in the
filter, however when you re-set the filters back to 'all' or choose multiple
values, this does not apply to subsequent pivot tables and worksheets. Is
this only possible with explicit values in the main filter or can the code be
modified to work when choosing 'all'?

Also, my workbook contains several worksheets of data, and subsequent
worksheets of various pivot tables for each set of data. The field names
would be consistent across each worksheet of data, however in my ideal world,
I'd like one main set of filters for a main pivot table to control ALL pivot
tables on subsequent worksheets, which feed from a variety of data worksheets
(all in the same workbook). Am I dreaming? So far, Excel pros that I've
solicited help from using the sample file referenced above have not been able
to make this work. Thank you.
 
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R

Roger Govier

Hi Kathy

I think the problem is that (All) is not a pivot item when the code is
cycling through the list of items belonging to a field.

If you modify Debra's code to include the following 4 lines, then it
will do what you want

For Each pf In pt.PageFields
If pf.Name = pfMain.Name Then
For Each pi In pf.PivotItems

' inserted lines
If pfMain.CurrentPage = "(All)" Then
pf.CurrentPage = "(All)"
Exit For
End If
' end of inserted lines
If pi.Name = pfMain.CurrentPage Then
pf.CurrentPage = pi.Name
Exit For
End If
Next pi
End If

I will drop Debra a note of this change, and if I am correct, then I am
sure that she will modify her file on the website.
 
R

Roger Govier

Hi Herbert

Regrettably, it fails each time for me with error 1004 on the line
pvi.Visible = b(r, p, 2)
 
H

Herbert Seidenberg

Roger,
Could not duplicate error,
but the index numbers of the PTs were scrambled.
See Test().
Changed the line after
For u=2 to t
So now index numbers are ignored.
Same cloud link.
A collaboration on Kathy's #2 problem would be fun.
Herb
 
R

Roger Govier

Hi Herbert

Still getting the problem.
It errors 1004, Unable to set the visible property of the pivot item.
It seems to me, that if the value of the item is already the same as
what it is trying to be set, then it errors.

Inserting 3 lines

If pvi.Name = b(r, p, 1) Then

If pvi.Visible <> b(r, p, 2) Then
pvi.Visible = b(r, p, 2)
End If

End If

enables it to run through for me.

I still get problems though, as PT2 fails to get updated at all.
I think we had best take this off line.

You can email me at
roger at technology4u dot co dot uk
Change the at and dots to make valid email address
 
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H

Herbert Seidenberg

Roger,
My email attempts were blocked.
The errors you correctly identified were dealt with
in the current version (find PT6).
Please download the file at the original cloud link.
Herb
 
K

Kathy L.

Roger & Herbert - thank you both for your efforts. I apologize I didn't see
these replies sooner. If you're willing to collaborate and take a look at
the 'challenge' what is the best way to get you a file? It's likely large to
get you the full extent of what I'm trying to tackle. Thank you.
 
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R

Roger Govier

Hi Kathy and Herbert

My attempts at emailing Herbert direct also failed.
I know he had problems sending to me - but I don't understand why.
Both of you can try again.

roger at technology4u dot co dot uk

Change the at to @ and the dot to . and eliminate all spaces.
 

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