Sharing Outlook 2003 calendar

[lorne]

Hi
I am about to try to setup Outlook 2003's calendar and share it with 4 other
computers. I have a box with small business server 2003 installed.
I'm new to this and wonder if anyone can direct me in the right direction to
do this properly.

Thanks to all for any input on this topic.

 

[Noel All]

To share your Calendar then go to Tools || Options || Delegates || and ADD
the users and set a Permission level. The other users can then go to File ||
Open Other Users Folder || input your name or choose from Address Book and
ensure that the folder is set to Calendar.

 

[lorne]

thanks noel....
there is no Delegates tab there?
isnt this available when i installed small business server 2003?
or is there somewhere else on the cd that requires installation as well?

thanks for your patience!

 

[Noel All]

The Delegate tab will appear when you configure the Outlook profile to
connect to an Exchange server, where is delivery set to go to Tools || Email
Accounts || Next || look at bottom left and see where new mail is being
delivered to.

 

[lorne]

ok, at this stage in my setup, i have not configured any email accounts on
the server. do have to setup every computer users email on the server?

 

[Noel All]

If you go into Active Directory Users and Computers and go into the
Properties of a user do you see any email tabs, if not the close the User
Properties and then right click the User and select Exchange Tasks there
should be a wizard to create a mailbox and email address. Follow the wizard,
once done you know need to create or Add an Exchange account in Outlook, to
add the Exchange then go into Tools || Email Accounts || Next || Add ||
Exchange || you will need the name of the Exchange Server and the user name
|| Follow the wizard. How do you normally collect email is it via POP3 or
SMTP feed.

 

[lorne]

thanks again.
they never had a server before. just the individual workstations each with
their own Outlook emails (pop3). for the calendar, they would email
appointments back and forth.
so now they want to set up this server with the outlook shared calendar.
they purchased the server and small business server 2003 (they were told
that this operating system had a small exchange server module included for
sharing Outlook). I have not done a server setup like this before (its a
family business - yea, my family which is why i was commissioned to do the
job!).

 

[Noel All]

Usually when you slap the SBS 2003 disks in it will set up the components
including the Exchange Server bits all you need to specify is the Domain
name and some IP bits (over simplifying but you know what I mean). If you
just want the Calendar you still need to create the Exchange email accounts
and usually this is done for you when you go through the SBS add user
wizard. You now need to setup a profile on the users computers to connect to
this Exchange server or edit an existing profile to add the Exchange Server.
Have you joined the computers to the SBS network yet.

 

[lorne]

Thanks again Noel,
as a matter of fact, no, the server has not been connected to the network as
yet. i was trying to get it as ready as possible so that all i have to do is
..... plug it in and step back and let it fly!!!! (just kidding), i was
though trying to get most of the components installed and ready for
connecting and setting up.
i do have a spare computer handy so i can try it before going to the actual
network.. (i really dont want to screw up anyones computer during working
hours..... people get so uptight with IT guys when they can't use their
computers during working hours... hmm go figure!

 

[Noel All]

Dont forget that when you join your users to the Domain that it will set up
a new user profile for them

 

[lorne]

Thanks.
Do i have to have them connected to set up their profiles?

 

[Noel All]

You can create the Users by using the SBS add user wizard, the wizard can
create a disk that you just insert and run in the user machine as I
previously mentioned though it will create a new profile for that user and
while their old data should still be available but only to someone with
Administrator priviligies.

 

[lorne]

hi noel,
well after some serious reading, turns out that the exchange module wasn't
installed. it is now. my first issue is when i go to add a user, i added a
password and the message comes up that windows cannot set the password.
check password minimum length (its set to 7), password complexity (cannot
use any part of users name..), and password history requirements.
so i seem to meet the requirements... any idea of why is won't accept it?

 

[Noel All]

Are you using mixture of uppercase and numerals

hi noel,
well after some serious reading, turns out that the exchange module
wasn't
installed. it is now. my first issue is when i go to add a user, i added
a
password and the message comes up that windows cannot set the password.
check password minimum length (its set to 7), password complexity (cannot
use any part of users name..), and password history requirements.
so i seem to meet the requirements... any idea of why is won't accept it?

 

[lorne]

um... no, should I be?

Are you using mixture of uppercase and numerals

 

[Noel All]

Yes that part of the Password policy on Server 2003 as far as I know

 

[lorne]

thanks again... yes i used caps and numerals... and it worked... i actually
went in and reset teh policy settings. so now i tried to log in on the
workstation but it tells me that the domain is not available.

 

[Noel All]

Okay is the workstation connected to the SBS Server (sorry silly question)
and have you joined this computer to the SBS Domain, you will need to join
the workstation to the Domain using the Administrator settings of the SBS
server.

 

[lorne]

gotch ya!
i only added the user and not the computer. i will attempt that...
thanks so much!

 

[lorne]

under AD Users and Computers, the workstation is in there under the
computers, and the user is in under the users. (user is member of Domain
Users, the computer is member of Domain Computers and Domain Users).
The server can see the workstation in network places.