Shared Contact Distribution List

G

Guest

I am trying to create a distribution list in a 2003 Outlook Contact folder of
someone else (that they've shared--I'm an Editor) using their Contacts. I
only see my contacts. Is there a way to see their contacts? Thanks for any
help.
 
S

Sue Mosher [MVP-Outlook]

The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

7. (Optional) If you are using Outlook 2003, you can now change the settings for your Exchange account to use Cached Exchange mode.


--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
L

Lanwench [MVP - Exchange]

In
Andy said:
I am trying to create a distribution list in a 2003 Outlook Contact
folder of someone else (that they've shared--I'm an Editor) using
their Contacts. I only see my contacts. Is there a way to see their
contacts? Thanks for any help.

In addition to Sue's reply -

I really recommend you set up a public contacts folder for all your
company's *business* contacts, and leave the individual mailbox contacts for
personal contacts only. You can control access to the Public Folder pretty
granularly to prevent unwanted modification, etc.

All users can use the PF as an Outlook address book if they right-click on
it, go to properties, Outlook Address Book tab, and tick the box.
 
G

Guest

We had this problem as well, but our staff cannot access Control Panel due to
restrictions. These are the steps that worked for me:

• Ctl-click to select all the names desired in the shared Contacts
• Click on the "New Message to Contacts" icon on the Standard toolbar
• Copy all of the names out of the “To†field
• Create a Distribution list, got to Select Members and in the "Add to
distribution list: Members" field, paste the addresses
• After you save and close, the Distribtion list will appear in your
Contacts, click and drag it to the shared contacts to move.
 
G

Guest

Sue,

This solution worked as long as I continue to use the profile you had be
create and modify in step 1.

Is there any way to do this without "abandoning" my current exchange
profile. I'll have to recreate all my search folders and other tweaks that
I've added to my profile.

Also, what would happen if I wanted to have two different persons contacts
in my address book?

Thank you,
Noel
 
S

Sue Mosher [MVP-Outlook]

Since search folder settings are stored in the mailbox, they won't be affected by this process, nor will many other settings.

Or, use your existing profile, but follow all the steps, starting with pointing it to another mailbox.

I've never tried it with two other users' mailbox. It might work if you use an existing profile and repeat all the steps in it.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
G

Guest

Ms. Mosher, That did the trick. If I get the time (and the inclination)
I'll test adding a second shared contacts folder to my OAB.

Thank you so much for the intelligent AND QUICK response.

Noel
 

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