Set fixed location for text box

[throughkaedynseyes]

I am trying to create a template of company letterhead. We have a
graphic in the footer but they want the location address to be a text
box so our other locations can change their address. But I need the
text box to stay exactly where it is, right above the footer. I just
tried "locking ratio" but that is related to size I believe and can
find no other choice in the text box properties that sounds like to
fix it's location.

Also, they want the body text someone will type into the template to
be furtiger. I believe I do this under options, embed font and I think
I'd choose "embed characters in use" since I'm using furtiger for the
text box. Is this correct?

Any help appreciated.

-L

 

[Jean-Guy Marcil]

I am trying to create a template of company letterhead. We have a
graphic in the footer but they want the location address to be a text
box so our other locations can change their address. But I need the
text box to stay exactly where it is, right above the footer. I just
tried "locking ratio" but that is related to size I believe and can
find no other choice in the text box properties that sounds like to
fix it's location.

Text box Properties > Layout > "Advanced..." button > "Picture Position" tab
Uncheck "Move object with text".
This will make the text box position relative to the page border or margins
instead of relative to the paragraph to which it is anchored. To add
stability, you can check "Lock Anchor"

Also, they want the body text someone will type into the template to
be furtiger. I believe I do this under options, embed font and I think
I'd choose "embed characters in use" since I'm using furtiger for the
text box. Is this correct?

The option you refer to is used to provide the fonts to those who migh not
have them when they open the docuemnt on their machine. If you are going to
use that, I would recommend that you also check the "Embed characters in use
only" so that the document will not get too big once it is saved.

To make sure that users use the font you want, set the Normal style in your
template to the font you want, and do the same with all other styles.

But, unless you use Word 2003 and above, you cannot prevent users from
changing the font if they want to.

 

[throughkaedynseyes]

Text box Properties > Layout > "Advanced..." button > "Picture Position" tab
Uncheck "Move object with text".
This will make the text box position relative to the page border or margins
instead of relative to the paragraph to which it is anchored. To add
stability, you can check "Lock Anchor"


The option you refer to is used to provide the fonts to those who migh not
have them when they open the docuemnt on their machine. If you are going to
use that, I would recommend that you also check the "Embed characters in use
only" so that the document will not get too big once it is saved.

To make sure that users use the font you want, set the Normal style in your
template to the font you want, and do the same with all other styles.

But, unless you use Word 2003 and above, you cannot prevent users from
changing the font if they want to.

I will do all that, thanks!

My guess is if the user doesn't have at least Word 2003, they might
not know enough about fonts, but then again, if they still have older
versions, they may be those that like to put flashing things and use
horrid fonts...just cuz they can.

Thank you for your help!

 

[Jean-Guy Marcil]

I will do all that, thanks!

My guess is if the user doesn't have at least Word 2003, they might
not know enough about fonts, but then again, if they still have older
versions, they may be those that like to put flashing things and use
horrid fonts...just cuz they can.

Just to clarify one point from your reply...

The Office version one uses has nothing to do with font availability or
knowledge of them...
Fonts are part of the Windows system. Given, when installing Office, I
believe some fonts are installed. But one can easily remove/add any font one
wishes.
Also, I am sure that there some people out there who still use Word 97 and
who know a truckload more about fonts than I do...

 

[throughkaedynseyes]

Just to clarify one point from your reply...

The Office version one uses has nothing to do with font availability or
knowledge of them...
Fonts are part of the Windows system. Given, when installing Office, I
believe some fonts are installed. But one can easily remove/add any font one
wishes.
Also, I am sure that there some people out there who still use Word 97 and
who know a truckload more about fonts than I do...

I was thinking more in terms of their computer knowledge...the more
knowlegeable, they more up-to-date computer is my generalization.

 

[throughkaedynseyes]

Another question, we are trying to create a blank template of
letterhead to be distributed electronically. For most letterhead the
front page has a header and footer while the second page either is
blank or perhaps just the footer. I'm trying to use sections, and
different first page under page setup to no avail.

And would we distribute the letterhead with just the first page but
have it set up to where if a second page is created, it comes up
either with just the footer or blank. I don't know how to do this
because I'm guessing I need to be at the bottom of the first page to
create a section break but I can't get there unless I return lines
down to the bottom line and I don't think that's what I need to do.

Any help appreciated.

 

[Jean-Guy Marcil]

Another question, we are trying to create a blank template of
letterhead to be distributed electronically. For most letterhead the
front page has a header and footer while the second page either is
blank or perhaps just the footer. I'm trying to use sections, and
different first page under page setup to no avail.

And would we distribute the letterhead with just the first page but
have it set up to where if a second page is created, it comes up
either with just the footer or blank. I don't know how to do this
because I'm guessing I need to be at the bottom of the first page to
create a section break but I can't get there unless I return lines
down to the bottom line and I don't think that's what I need to do.

Open your template;
Click on Show All (¶ on the toolbar) because it is nice to see what you are
doing, especially when designing a template (unless you already have it on,
personally, it is always on);
Do CTRL-END;
Do CTRL-Enter (this will add a second page);
File > Page Set-up > "Layout" tab > Check "Different first page" and click OK;
Set up your headers/footers as you wish (What used to be in the first page
header/footer will end up on the second page, the new "main" header/footer).
Remove the Manual Page Break (the dotted line at the bottom of page one) and
remove all superfluous ¶.

Even though you do not see the second page header, Word will save that
information with the document. The same applies if you use "Different
odd/even" with or without ""Different first page." (If you use both of these
options, you end up with 6 different areas, but only see two...)

 

[Suzanne S. Barnhill]

See http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm (the part about a
two-page letter template).