send link to document in email message

[susann]

I would like to know if there's a way to send a link to a document by email,
rather than the whole document as an attachment.

I work in a firm where we regularly send documents to each other to look at,
work on, etc, and when the whole document is sent by email it is inevitable
that someone will open the attachment in the email, make a bunch of changes
and then forget to save it, or leave the changes in the email rather than
saving it back into the network drives.

I've had a look at Send for Review but it doesn't seem to work very well
(the document still is attached to the email message). Is there a way to
configure this?

We use a mix of Office XP / 2003 and 2007.

Thanks
Susan

 

[JoAnn Paules]

Send them the path of the document.

 

[Rob Wahl]

Yes, you can send a link instead of an attachment, but the link would
need to point to a place the recipient has access to. You say it's
within your firm, so do you have a file server that the person you
would send the link to has access to? Depending on your email client,
you might be able to right-click-drag the document from Windows
Explorer into the body of the email, and select the option that embeds
the link instead of attaches the document. But again, unless the
recipient has file access to the location where the document resides,
the link won't work.

 

[susann]

Is there a quick and easy way to do this?

At the moment you would need to go to Windows Explorer, drill down to where
the document is, copy the path and then paste it in the email message, then
copy the document name and paste it to the end of the path. Then make sure
it automatically hyperlinks.

Am I doing this the difficult way?

Send them the path of the document.

--

JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For Dummies"

I would like to know if there's a way to send a link to a document by
email,
rather than the whole document as an attachment.

I work in a firm where we regularly send documents to each other to look
at,
work on, etc, and when the whole document is sent by email it is
inevitable
that someone will open the attachment in the email, make a bunch of
changes
and then forget to save it, or leave the changes in the email rather than
saving it back into the network drives.

I've had a look at Send for Review but it doesn't seem to work very well
(the document still is attached to the email message). Is there a way to
configure this?

We use a mix of Office XP / 2003 and 2007.

Thanks
Susan

 

[JoAnn Paules]

I use that method up to a point. Once I locate the file in Explorer, I
right-click, select Properties and copy it from there. I don't care if it's
a hyperlink or not because some of my folks only use plain text. Those who
don't just have to copy and paste.

--

JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For Dummies"

Is there a quick and easy way to do this?

At the moment you would need to go to Windows Explorer, drill down to
where
the document is, copy the path and then paste it in the email message,
then
copy the document name and paste it to the end of the path. Then make
sure
it automatically hyperlinks.

Am I doing this the difficult way?

Send them the path of the document.

--

JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For Dummies"

I would like to know if there's a way to send a link to a document by
email,
rather than the whole document as an attachment.

I work in a firm where we regularly send documents to each other to
look
at,
work on, etc, and when the whole document is sent by email it is
inevitable
that someone will open the attachment in the email, make a bunch of
changes
and then forget to save it, or leave the changes in the email rather
than
saving it back into the network drives.

I've had a look at Send for Review but it doesn't seem to work very
well
(the document still is attached to the email message). Is there a way
to
configure this?

We use a mix of Office XP / 2003 and 2007.

Thanks
Susan

 

[Rob Wahl]

There is a quicker way depending on the email client you are using. I
know for sure that in MS Outlook, it works to find the document as you
describe, and then drag it into the body of your email using your
RIGHT mouse button. At the end of the drag, you will get a short menu
of options, and embedding the link is one of them. Sorry I can't
provide more details - it's been months since I've done this and I
don't use Outlook anymore, but the right-click-drag should work, and
then you shouldn't have to cut and paste anything or type in the
document name. Give it a try, and let me know if it works for you.

Is there a quick and easy way to do this?

At the moment you would need to go to Windows Explorer, drill down to where
the document is, copy the path and then paste it in the email message, then
copy the document name and paste it to the end of the path. Then make sure
it automatically hyperlinks.

Am I doing this the difficult way?

Send them the path of the document.

--

JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For Dummies"

 

[susann]

I have just realised that Ctrl K to insert hyperlink works very well so we're
going to use that

I use that method up to a point. Once I locate the file in Explorer, I
right-click, select Properties and copy it from there. I don't care if it's
a hyperlink or not because some of my folks only use plain text. Those who
don't just have to copy and paste.

--

JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For Dummies"

Is there a quick and easy way to do this?

At the moment you would need to go to Windows Explorer, drill down to
where
the document is, copy the path and then paste it in the email message,
then
copy the document name and paste it to the end of the path. Then make
sure
it automatically hyperlinks.

Am I doing this the difficult way?

Send them the path of the document.

--

JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For Dummies"



I would like to know if there's a way to send a link to a document by
email,
rather than the whole document as an attachment.

I work in a firm where we regularly send documents to each other to
look
at,
work on, etc, and when the whole document is sent by email it is
inevitable
that someone will open the attachment in the email, make a bunch of
changes
and then forget to save it, or leave the changes in the email rather
than
saving it back into the network drives.

I've had a look at Send for Review but it doesn't seem to work very
well
(the document still is attached to the email message). Is there a way
to
configure this?

We use a mix of Office XP / 2003 and 2007.

Thanks
Susan

 

[susann]

Hi Rob

Yes, everyone has access to folders on a shared drive - it's where we store
all our client work.

Thanks for the right click and drag suggestion - that works nicely as well

Cheers
Susan