saving oft

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

Hi,

Can i save an .oft file in the Organizational Forms Library so that it is
available to all of the users that use outlook?
 
No. You must publish the form, not save it as a file.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Yes and assuming you have the correct rights, you can publish a custom form
to the organization forms library so all can use.
 
i have the file and i tried tools-->forms-->publish and the message i get is
unable to successfully publish the form due to a MAPI error. The form cannot
be installed b/c you do not have owner permission.
 
Ask the Exchange administrator if you can have permission to create new items in the Org Forms library.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Hi Sue,

I did and the answer given is YES.

Sue Mosher said:
Ask the Exchange administrator if you can have permission to create new items in the Org Forms library.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
Click to expand...
 
Once you have that permission, you should be able to publish there. If not, wait a couple of hours and try again. If you're using a mail profile with Cached Exchange mode, you may get better results if you turn off Cached Mode.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Sue,

It doesnt matter that the file type is an oft, right? A couple of people are
saying that you can ONLY publish a form not an email template.
 
It sounds like "some people" are confused. An .oft file *is* a form and *is* an email template.

BTW, whether a published message form is appropriate is not a subject you've brought up. We don't know anything about your application or why you think an Outlook custom form might be a good solution. It might not be.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Hi Sue,

We are using outlook 2003 and what we want to do is make available a list of
email templates available globally to all of our users so that they can
select this emails to compose a msg. For example meeting minutes would be an
email template that our users can easily access and fill in. Our thought was
that creating the email templates would suffice instead of having to design
actual forms. Do you think we are going about it correctly? Are there other
options that we should look into?
 
Again, the "templates" you describe are actually forms. You definitely DO NOT want to use published forms if any of your scenarios involve sending messages to outside recipients or other potentially non-Outlook users. Instead, you would want messages saved as .oft ("Outlook form template") files to a network folder. As long as they don't have custom fields on them, just boilerplate message text, they should work fine.

If you have scenarios for internal use only, those can be handled with ..oft files or, if they need custom fields, with forms published to the Organizational Forms library.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
so i should be able to save .oft files (straight forward email templates with
no custom fields) into the organizational forms library?
 
No. .oft files are saved to disk. The Organizational Forms library holds only published forms, not .oft files. Repeating:

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 

Ask a Question

Want to reply to this thread or ask your own question?

You'll need to choose a username for the site, which only take a couple of moments. After that, you can post your question and our members will help you out.

Ask a Question

Similar Threads

Saving Messages to Text 4
Saving email as .oft option not available 1
How do I delete a template in Outlook? 1
Issue with .oft files 3
Missing .oft 2
Editing URL in an oft 1
Custom forms not working in Cached Exchange Mode 5
Outlook template to an oft file 4

Back
Top