Salutation field in Outlook Contacts

[Guest]

Mailmerge: Dear "Rick & Becky"

I want to mailmerge personal letters.
My contact list has lots of couples.
I want the envelope to say Mr & Mrs Richard Smith
I want the letter to say Dear Rick & Becky
In the old days (20 years ago) I used a salutation field
I haven't found one in Outlook 2003 Contacts.

Does this just plain not exist?
What is the normal field used to do this?
How does this relate to Greetingfield?


I know I'm either blind or something doesn't exist - it is so so hard to
find information about things that don't exist....
THANKS!

 

[Russ Valentine [MVP-Outlook]]

Mailmerges are constructed in Word, not Outlook. All Outlook does is serve
as a database for name and address elements. You would need to have both the
formal and informal names stored in Outlook fields to do this. The rest of
the information you would need to ask in a Word group or consult one of the
many web based tutorials on mail merges.
There are a lot. A few I know about are here:
http://www.slipstick.com/contacts/printlabel.htm
http://www.outlook-tips.net/howto/mailmerge.htm
http://office.microsoft.com/en-us/assistance/HA011186361033.aspx

 

[Guest]

LOL!
And what name did Outlook give this "informal name" in its contact list?
Is there one, or do I have to "borrow" another?

Great job in ducking my question!

Mailmerges are constructed in Word, not Outlook. All Outlook does is serve
as a database for name and address elements. You would need to have both the
formal and informal names stored in Outlook fields to do this. The rest of
the information you would need to ask in a Word group or consult one of the
many web based tutorials on mail merges.
There are a lot. A few I know about are here:
http://www.slipstick.com/contacts/printlabel.htm
http://www.outlook-tips.net/howto/mailmerge.htm
http://office.microsoft.com/en-us/assistance/HA011186361033.aspx
--
Russ Valentine
[MVP-Outlook]

Mailmerge: Dear "Rick & Becky"

I want to mailmerge personal letters.
My contact list has lots of couples.
I want the envelope to say Mr & Mrs Richard Smith
I want the letter to say Dear Rick & Becky
In the old days (20 years ago) I used a salutation field
I haven't found one in Outlook 2003 Contacts.

Does this just plain not exist?
What is the normal field used to do this?
How does this relate to Greetingfield?


I know I'm either blind or something doesn't exist - it is so so hard to
find information about things that don't exist....
THANKS!

 

[Russ Valentine [MVP-Outlook]]

I didn't duck your question. You asked in the wrong group.
Outlook has a field called "Nickname." Do you not see it?
It also has 4 User defined fields you can use as you wish.
--
Russ Valentine
[MVP-Outlook]

LOL!
And what name did Outlook give this "informal name" in its contact list?
Is there one, or do I have to "borrow" another?

Great job in ducking my question!

Mailmerges are constructed in Word, not Outlook. All Outlook does is
serve
as a database for name and address elements. You would need to have both
the
formal and informal names stored in Outlook fields to do this. The rest
of
the information you would need to ask in a Word group or consult one of
the
many web based tutorials on mail merges.
There are a lot. A few I know about are here:
http://www.slipstick.com/contacts/printlabel.htm
http://www.outlook-tips.net/howto/mailmerge.htm
http://office.microsoft.com/en-us/assistance/HA011186361033.aspx
--
Russ Valentine
[MVP-Outlook]

Mailmerge: Dear "Rick & Becky"

I want to mailmerge personal letters.
My contact list has lots of couples.
I want the envelope to say Mr & Mrs Richard Smith
I want the letter to say Dear Rick & Becky
In the old days (20 years ago) I used a salutation field
I haven't found one in Outlook 2003 Contacts.

Does this just plain not exist?
What is the normal field used to do this?
How does this relate to Greetingfield?


I know I'm either blind or something doesn't exist - it is so so hard
to
find information about things that don't exist....
THANKS!

 

[Guest]

Yes!
"Nickname" can work!
(I'm dancing all around on the top of my doggie house!)

Russ, I did ask in the right forum. Before your time every database had a
field called "salutation" for the field which would be used for "Dear
________"
Microsoft made a consious choice not to use that field in outlook. Instead
it chose to construct a field and currently they call it "greetingline" (in
word mailmerges). They also choose to remove "salutation" from their
vocabulary. Your answer pointed me to the field that has been eluding me for
a year.
Now I can choose to use that field, or choose a field that shows up on
"General"
You have empowered me. THANKS!


P.S. I googled: "nickname mailmerge microsoft" - found almost nothing to
make me feel like this is on MS's radar as a real solution - and also found
http://support.microsoft.com/?scid=kb;en-us;818851&spid=2488&sid=global
"The following are the Outlook Contact fields that are not available in a
Word mail merge:" Nickname was on the list.
Take a look yourself. Microsoft has no provision for word/outlook to do such
a basic task as a personalized greeting. It is to late for this years
christmas letter, but
Thanks for the start to a good work-around.

I didn't duck your question. You asked in the wrong group.
Outlook has a field called "Nickname." Do you not see it?
It also has 4 User defined fields you can use as you wish.
--
Russ Valentine
[MVP-Outlook]

LOL!
And what name did Outlook give this "informal name" in its contact list?
Is there one, or do I have to "borrow" another?

Great job in ducking my question!

Mailmerges are constructed in Word, not Outlook. All Outlook does is
serve
as a database for name and address elements. You would need to have both
the
formal and informal names stored in Outlook fields to do this. The rest
of
the information you would need to ask in a Word group or consult one of
the
many web based tutorials on mail merges.
There are a lot. A few I know about are here:
http://www.slipstick.com/contacts/printlabel.htm
http://www.outlook-tips.net/howto/mailmerge.htm
http://office.microsoft.com/en-us/assistance/HA011186361033.aspx
--
Russ Valentine
[MVP-Outlook]
Mailmerge: Dear "Rick & Becky"

I want to mailmerge personal letters.
My contact list has lots of couples.
I want the envelope to say Mr & Mrs Richard Smith
I want the letter to say Dear Rick & Becky
In the old days (20 years ago) I used a salutation field
I haven't found one in Outlook 2003 Contacts.

Does this just plain not exist?
What is the normal field used to do this?
How does this relate to Greetingfield?


I know I'm either blind or something doesn't exist - it is so so hard
to
find information about things that don't exist....
THANKS!

 

[Russ Valentine [MVP-Outlook]]

Interesting. I don't remember any version of Outlook that included a
salutation field in the Contact Record. Letter Wizards and Envelope Wizards
do, but they are all Word based, not Outlook.
--
Russ Valentine
[MVP-Outlook]

Yes!
"Nickname" can work!
(I'm dancing all around on the top of my doggie house!)

Russ, I did ask in the right forum. Before your time every database had a
field called "salutation" for the field which would be used for "Dear
________"
Microsoft made a consious choice not to use that field in outlook. Instead
it chose to construct a field and currently they call it "greetingline"
(in
word mailmerges). They also choose to remove "salutation" from their
vocabulary. Your answer pointed me to the field that has been eluding me
for
a year.
Now I can choose to use that field, or choose a field that shows up on
"General"
You have empowered me. THANKS!


P.S. I googled: "nickname mailmerge microsoft" - found almost nothing
to
make me feel like this is on MS's radar as a real solution - and also
found
http://support.microsoft.com/?scid=kb;en-us;818851&spid=2488&sid=global
"The following are the Outlook Contact fields that are not available in a
Word mail merge:" Nickname was on the list.
Take a look yourself. Microsoft has no provision for word/outlook to do
such
a basic task as a personalized greeting. It is to late for this years
christmas letter, but
Thanks for the start to a good work-around.

I didn't duck your question. You asked in the wrong group.
Outlook has a field called "Nickname." Do you not see it?
It also has 4 User defined fields you can use as you wish.
--
Russ Valentine
[MVP-Outlook]

LOL!
And what name did Outlook give this "informal name" in its contact
list?
Is there one, or do I have to "borrow" another?

Great job in ducking my question!

:

Mailmerges are constructed in Word, not Outlook. All Outlook does is
serve
as a database for name and address elements. You would need to have
both
the
formal and informal names stored in Outlook fields to do this. The
rest
of
the information you would need to ask in a Word group or consult one
of
the
many web based tutorials on mail merges.
There are a lot. A few I know about are here:
http://www.slipstick.com/contacts/printlabel.htm
http://www.outlook-tips.net/howto/mailmerge.htm
http://office.microsoft.com/en-us/assistance/HA011186361033.aspx
--
Russ Valentine
[MVP-Outlook]
Mailmerge: Dear "Rick & Becky"

I want to mailmerge personal letters.
My contact list has lots of couples.
I want the envelope to say Mr & Mrs Richard Smith
I want the letter to say Dear Rick & Becky
In the old days (20 years ago) I used a salutation field
I haven't found one in Outlook 2003 Contacts.

Does this just plain not exist?
What is the normal field used to do this?
How does this relate to Greetingfield?


I know I'm either blind or something doesn't exist - it is so so
hard
to
find information about things that don't exist....
THANKS!

 

[Guest]

Good observation! I've been doing mail-merges since 1984. Predates both word
and outlook. Yes, it was ugly to switch as many times as I have in the last
20 years.

You got me running, THANKS

Interesting. I don't remember any version of Outlook that included a
salutation field in the Contact Record. Letter Wizards and Envelope Wizards
do, but they are all Word based, not Outlook.
--
Russ Valentine
[MVP-Outlook]

Yes!
"Nickname" can work!
(I'm dancing all around on the top of my doggie house!)

Russ, I did ask in the right forum. Before your time every database had a
field called "salutation" for the field which would be used for "Dear
________"
Microsoft made a consious choice not to use that field in outlook. Instead
it chose to construct a field and currently they call it "greetingline"
(in
word mailmerges). They also choose to remove "salutation" from their
vocabulary. Your answer pointed me to the field that has been eluding me
for
a year.
Now I can choose to use that field, or choose a field that shows up on
"General"
You have empowered me. THANKS!


P.S. I googled: "nickname mailmerge microsoft" - found almost nothing
to
make me feel like this is on MS's radar as a real solution - and also
found
http://support.microsoft.com/?scid=kb;en-us;818851&spid=2488&sid=global
"The following are the Outlook Contact fields that are not available in a
Word mail merge:" Nickname was on the list.
Take a look yourself. Microsoft has no provision for word/outlook to do
such
a basic task as a personalized greeting. It is to late for this years
christmas letter, but
Thanks for the start to a good work-around.

I didn't duck your question. You asked in the wrong group.
Outlook has a field called "Nickname." Do you not see it?
It also has 4 User defined fields you can use as you wish.
--
Russ Valentine
[MVP-Outlook]
LOL!
And what name did Outlook give this "informal name" in its contact
list?
Is there one, or do I have to "borrow" another?

Great job in ducking my question!

:

Mailmerges are constructed in Word, not Outlook. All Outlook does is
serve
as a database for name and address elements. You would need to have
both
the
formal and informal names stored in Outlook fields to do this. The
rest
of
the information you would need to ask in a Word group or consult one
of
the
many web based tutorials on mail merges.
There are a lot. A few I know about are here:
http://www.slipstick.com/contacts/printlabel.htm
http://www.outlook-tips.net/howto/mailmerge.htm
http://office.microsoft.com/en-us/assistance/HA011186361033.aspx
--
Russ Valentine
[MVP-Outlook]
Mailmerge: Dear "Rick & Becky"

I want to mailmerge personal letters.
My contact list has lots of couples.
I want the envelope to say Mr & Mrs Richard Smith
I want the letter to say Dear Rick & Becky
In the old days (20 years ago) I used a salutation field
I haven't found one in Outlook 2003 Contacts.

Does this just plain not exist?
What is the normal field used to do this?
How does this relate to Greetingfield?


I know I'm either blind or something doesn't exist - it is so so
hard
to
find information about things that don't exist....
THANKS!