Restrict information fields for contacts in Outlook emails

[Andy NA]

I often send email to multiple people and want them to see who other
recipients were. However, I don't want a recipient to be able to right-click
on another recipient's email and by looking at the "properties" see their
cell phone, and other personal information I have for that contact in my
contact list. How can I use Outlook 2007 to manage my contacts, and use
those contacts to address emails, but not send ALL the fields I have for a
contact for every email "co-recipient" to see.

Does that make sense? It seems this must be basic and obvious, but I
haven't been able to find the answer.

 

[Russ Valentine]

It is obvious. You aren't sending all those fields.
You see them because "properties" opens the Contact Record you have stored
locally. Recipients will only see what you sent: the name and email address.

 

[VanguardLH]

I often send email to multiple people and want them to see who other
recipients were. However, I don't want a recipient to be able to right-click
on another recipient's email and by looking at the "properties" see their
cell phone, and other personal information I have for that contact in my
contact list. How can I use Outlook 2007 to manage my contacts, and use
those contacts to address emails, but not send ALL the fields I have for a
contact for every email "co-recipient" to see.

Does that make sense? It seems this must be basic and obvious, but I
haven't been able to find the answer.

So are you and all those recipients sharing the same Exchange mail server
and all the contacts are listed in the Global Address List (GAL)? You never
mention that this situation is only at work for e-mails you send to other
employees of the same company. Only by sharing the same address book would
that same information be available to all recipients because, well, they're
sharing the same address book! That is probably not your situation. Since
you are not sharing the same address book, the only information the
recipients have regarding other recipients are their e-mail addresses.

So do you actually have a form that has been recorded in a database or a
paper form received from EVERY ONE of your recipients that authorize you to
divulge their e-mail address to whomever you feel like? Not likely. You
are violating their privacy. STOP SHARING E-MAIL ADDRESSES!!! Those
recipients do not appreciate having their e-mail addresses harvested by
someone in your list for whatever purposes the harvester want to use them,
like for spamming or malicious intent.