Restart Footnote #'ing

G

Guest

I need to restart the footonote numbering in the Appendices of my report.
For example, the main report has footnotes 1 to 15, and the Appendix, which
is meant to be a stand alone document, would start with Footnote 1. For
client reasons, I have to attach the Appendices to the main document (i.e., I
can't treat them as separate docs).

Thx to lurking (and poster Stefan Blom), I have figured out how to restart
the numbering of the Tables and Figures in the Appendices. However, Shift F
on a footnote does not reveal any code that I can reset. Any idea how to
restart numbering a Footnote?

Using Word 2000 on stand alone XP.

Any help much appreciated!
karen
 
C

Cindy M.

Hi =?Utf-8?B?a2xhbQ==?=,
I need to restart the footonote numbering in the Appendices of my report.
For example, the main report has footnotes 1 to 15, and the Appendix, which
is meant to be a stand alone document, would start with Footnote 1. For
client reasons, I have to attach the Appendices to the main document (i.e., I
can't treat them as separate docs).

Thx to lurking (and poster Stefan Blom), I have figured out how to restart
the numbering of the Tables and Figures in the Appendices. However, Shift F
on a footnote does not reveal any code that I can reset. Any idea how to
restart numbering a Footnote?

Using Word 2000 on stand alone XP.
Click to expand...
How about inserting a section break just before the appendices. There's an
option in the Insert Footnote dialog box to start renumbering at every new
section. (I think this is in Word 2000, as well as later versions.)

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail :)
 
G

Guest

Hi Cindy,

Thx a mint for the reply.

I do have Section Breaks before each Appendix so that wouldn't be a problem.
However, when I Insert Footnote, there is no dialogue box that comes up in
either Print Layout or Normal View.

I've tried to highlight the footnote, right click, and change Style >
Bullets & Numbering but the Restart Numbering option does not appear.

Any other ideas?

cheers,
karen
 
S

Suzanne S. Barnhill

When you choose Insert | Reference | Footnote, you are not getting a dialog?
If so, it may be that the InsertFootnote command on your menu has been
replaced by InsertFootnoteNow.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
G

Guest

Hi Suzanne,

For footnotes, I >Insert > Footnote (there is no "Reference" option).

I'm not sure what is the implication of your second sentence, but I went to
Tools >Customize >Commands >Insert In the righthand side of the box under
Click to expand...
"Commnads" the option is "Footnote" underneath that is Insert Endnote Now.

Can you pls let me know if this indicates anything to you, and what I can do
to restart the numbering of the footnotes?

thx for any assistance...
karen
 
S

Suzanne S. Barnhill

Sorry, I missed that you're using Word 2000, where Footnote is blessedly
still only one menu level deep (Insert | Footnote). Try this:

1. Open Tools | Customize.

2. Drag Footnote (whatever command it represents) off the Insert menu.

3. Replace it with the InsertFootnote (not InsertFootnoteNow) command from
the All Commands category.

Close Customize and try the new menu entry. This should open the Footnote
dialog. In Word 2003, all the choices are in that single dialog, but IIRC in
Word 2000 and earlier there's a Note Options subdialog (with Footnote and
Endnote tabs) accessed via an Options... button in the main dialog. This is
where you get the choice of number format, starting number, and whether to
number continuously or restart in each section.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
G

Guest

Hi Suzanne,

Thx a mint for your suggestion. I tried it (twice to be sure) but with no
luck. No dialogue box comes up for the Footnote.

Is there a way to show the script for a footnote and then put in a "\R #"
setting? (similiar to how Shift F9 works on Captions)

Any suggestions?
karen
 
S

Suzanne S. Barnhill

In that case, look in Tools | Macro | Macros to see if there is a macro
named InsertFootnote. If so, it is hijacking the action of the built-in
command. Needless to say, if you have an add-in such as Endnote installed,
this may very well be the case, and in that case the problem would have to
be attacked through the add-in.

And no, although endnote numbers *are* fields, you can't display the field
code and edit it. Sorry.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
G

Guest

Wow, Suzanne, you have excellent deduction skills!!

Sure enough there is a Macro called InsertFootnote...(*blush* I created it a
couple of years ago, IIRC, to fix a problem I was having with first line of
the footnote not lining up with the rest of the footnote.) I have pasted it
below since I did it like a monkey following a MVP site/suggestion on this
forum:

*************
Sub InsertFootnote()

ActiveDocument.Footnotes.Add Range:=Selection.Range

With Selection
.Paragraphs(1).Range.Characters(2) = ""
.InsertAfter vbTab
.Collapse wdCollapseEnd
End With

End Sub
Sub Macro1()
'
' Macro1 Macro
' Macro recorded March 17, 2005 by klam
'
End Sub
Sub TableCaption()

**********

So I saved the macro text in a file, deleted the macro, put the All Commands
InsertFootnote in and sure enough, the dialogue box is now there. Thx a
mint!!!!

Now the ultimate scenario would be if I could add the relevant code to get
the footnotes to line up that is handled in the macro into the All Commands
InsertFootnote script. Is that a possibility?

Regardless, the *big* issue is handled...worse case scenario I guess is I
can renumber the footnotes in the appendices, manually fix the spacing of the
footnotes, and then revert back to the macro for future documents.

cheers,
klam
 
S

Suzanne S. Barnhill

I'm not sure I follow your macro, but I would imagine that if you're having
problems with paragraph alignment in the footnotes, what you should be
looking at is the formatting of the Footnote Text style. If what you're
looking to do, however, is create a hanging indent and insert a tab after
the footnote reference, see
http://word.mvps.org/FAQs/MacrosVBA/UnSuperscptFnotes.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
G

Guest

Thx a mint for all your help with this Suzanne!! I will use all the info
provided to re-work the footnotes section in the report and then my doc
template.

cheers,
karen
 
S

Suzanne S. Barnhill

Glad you got it working.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 

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