Reserving Conference Rooms using Outlook 2000 (in Windows XP)

[kansaskannan]

When I invite several people for a meeting, I also reserve a conference
room. Once a conference room is selected it appears in the Location
field of the meeting invite in Outlook.

In our company we have large number of conference rooms, many of which
are frequently booked. Is it possible to write a macro such that it
would search through the list of available conference rooms and find
the one that is not already booked, for the time I need it? The
conference rooms all start with the same prefix in the Outlook list of
addresses.

Thanks for any guidance/suggestions!

 

[Sue Mosher [MVP-Outlook]]

Yes, it's possible, though not necessarily easy, since there's nothing intrinsic about a conference room to identify it to Outlook 2000 as such. See http://www.outlookcode.com/d/vbabasics.htm to get started with Outlook VBA.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers