Reply to All in MS Outlook 2003

[UKJen]

Hi - can anyone give me an answer to a question I received from one of my
trainees. I don't think what she wants to do is possible, but I am happy to
be proved wrong. Here's the question:

"I’ve noticed that when I click “reply all†to e-mails, I am now
automatically replying to myself as well – where I would expect “reply allâ€
to pick up the sender and CC names, but not me too.

Is there somewhere I can alter the default settings so this doesn’t happen?
(I’ve looked in Tools, Options…. but can’t see anything I can change there.)"

HELP????

 

[F.H. Muffman]

Hi - can anyone give me an answer to a question I received from one of

my trainees. I don't think what she wants to do is possible, but I am
happy to be proved wrong. Here's the question:

"I've noticed that when I click "reply all" to e-mails, I am now
automatically replying to myself as well - where I would expect "reply
all" to pick up the sender and CC names, but not me too.

It should be possible because it shouldn't be doing that. Reply All shouldn't
include yourself. I vaguely recall it was a bug maybe? Do you have the
latest Office 2003 service pack installed?

 

[Pat Willener]

It should be possible because it shouldn't be doing that. Reply All shouldn't
include yourself. I vaguely recall it was a bug maybe? Do you have the
latest Office 2003 service pack installed?

If I remember correctly, it has always been that way, since OL 97.

 

[UKJen]

Hi - thanks for the reply. Yes I have service pack 2003 installed. You
would think clicking on 'reply to all' wouldn't send a reply to the person
sending but have since tried it out myself and it does! Oh well, back to the
drawing board!

 

[UKJen]

Hi Pat - I suspect you are right! Thanks for the reply.

 

[Brian Tillman [MVP - Outlook]]

Hi - thanks for the reply. Yes I have service pack 2003 installed. You
would think clicking on 'reply to all' wouldn't send a reply to the person
sending but have since tried it out myself and it does! Oh well, back to
the
drawing board!

Outlook won't usually reply to the person sending unless the mail address of
the person as seen on the recipient list and as Outlook sees it internally
don't match. If they don't match, Outlook can't tell it's the sender and so
includes the address.

 

[F.H. Muffman]

Hi - can anyone give me an answer to a question I received from one

Hi - thanks for the reply. Yes I have service pack 2003 installed.
You would think clicking on 'reply to all' wouldn't send a reply to
the person sending but have since tried it out myself and it does! Oh
well, back to the drawing board!

What type of mail server?

 

[F.H. Muffman]

Hi - can anyone give me an answer to a question I received from one

If I remember correctly, it has always been that way, since OL 97.

Then every version of Outlook I've used is broken, because it sure doesn't
work that way for me. Unless it has to do with the type of mail server you're
connecting to, which is why I just asked that.

 

[Mike Sperry]

Readers,

From Sperry Software's page on Reply To All Monitor add-in:

Why does this happen?

"If you have more than one e-mail address, Outlook will include your mail in
the reply to all as it cannot parse the address to whom the original mail
was sent. If there is only one mail address for you in Outlook, it will not
include you in the reply to all."

- Milly Staples [Outlook MVP]

Note for Exchange users: The add-in will work with Exchange or without, but
you might be interested in this answer to a post on Usenet:

"If you are a Microsoft Exchange user, your internet address is always
considered a proxy/secondary address. The Exchange Administrator can help
you avoid your email address showing up by using the ResolveP2 key on the
Internet Mail Connector/SMTP Virtual server that accepts mail for the site."

- Neo [Outlook MVP]

More information about our Reply To All Monitor (which can take care of
this problem altogether by removing the pesky addresses for you as well as
warn you when you are going to send a reply to everyone) can be found at
http://www.SperrySoftware.com/Outlook/Reply-To-All-Monitor.asp.

HTH!

Mike Sperry
http://www.SperrySoftware.com
Find 37 Outlook add-ins that can make a difference!

 

[UKJen]

Thanks Mike - I will check this out with our IT Help team as we do use MS
Exchange Server.
--
UKJen

Readers,

From Sperry Software's page on Reply To All Monitor add-in:

Why does this happen?

"If you have more than one e-mail address, Outlook will include your mail in
the reply to all as it cannot parse the address to whom the original mail
was sent. If there is only one mail address for you in Outlook, it will not
include you in the reply to all."

- Milly Staples [Outlook MVP]

Note for Exchange users: The add-in will work with Exchange or without, but
you might be interested in this answer to a post on Usenet:

"If you are a Microsoft Exchange user, your internet address is always
considered a proxy/secondary address. The Exchange Administrator can help
you avoid your email address showing up by using the ResolveP2 key on the
Internet Mail Connector/SMTP Virtual server that accepts mail for the site."

- Neo [Outlook MVP]

More information about our Reply To All Monitor (which can take care of
this problem altogether by removing the pesky addresses for you as well as
warn you when you are going to send a reply to everyone) can be found at
http://www.SperrySoftware.com/Outlook/Reply-To-All-Monitor.asp.

HTH!

Mike Sperry
http://www.SperrySoftware.com
Find 37 Outlook add-ins that can make a difference!

Then every version of Outlook I've used is broken, because it sure doesn't
work that way for me. Unless it has to do with the type of mail server
you're connecting to, which is why I just asked that.