reducing file sizes

[Jeff]

I am using PowerPoint 2002 in XP-SP2 and have several lecture presentations
that are each in the 12 MB range PPT file sizes. They reach that size
because they have a number of illustrations.

I've read somewhere on this newslist that large file sizes can cause
corruption in PP presentations and Red X problems especially if you "paste"
images into it instead of "Insert" and - not knowing any better - I've done
that too.

I have not yet had any problems with my presentations running on my laptop
(512MB RAM), but I am concerned because of my new knowledge. How can I trim
down the file size and undo whatever problems my pasting may have done
without having to re-create the presentation from scratch? Is there a
utility to do this? Would copying the images from the PowerPoint to a
graphic application and then re-inserting them into PowerPoint using
"Insert" solve the problem?

Any words of wisdom appreciated.

Jeff

 

[TAJ Simmons]

Jeff

by 'pasting' graphics, they have the ability for you to 'double click' a
graphic and automatically edit it, in the application that created it.

While that sounds nice - it's called OLE.... and OLE equals bloat on your
graphics

see
Why are my PowerPoint files so big? What can I do about it?
http://www.rdpslides.com/pptfaq/FAQ00062.htm

12MB isn't too bad at all - compared to what filesizes some people have
posted here!


Cheers
TAJ Simmons
microsoft powerpoint mvp

awesome - powerpoint backgrounds,
http://www.awesomebackgrounds.com
free powerpoint templates, tutorials, hints, tips and more...

 

[Jeff]

Jeff

by 'pasting' graphics, they have the ability for you to 'double
click' a graphic and automatically edit it, in the application that
created it.
While that sounds nice - it's called OLE.... and OLE equals bloat on
your graphics

Aha. Thank you. Now I understand. Actually I have no need for OLE because I
work on my graphics outside PP and long berfore I use them in PP. Thanks for
the explanation.

Is there a way to change an OLE graphic into a non-OLE graphic?

see
Why are my PowerPoint files so big? What can I do about it?
http://www.rdpslides.com/pptfaq/FAQ00062.htm

12MB isn't too bad at all - compared to what filesizes some people
have posted here!

Thanks, that's nice to know.

Jeff

 

[Steve Rindsberg]

Aha. Thank you. Now I understand. Actually I have no need for OLE because I
work on my graphics outside PP and long berfore I use them in PP. Thanks for
the explanation.

Is there a way to change an OLE graphic into a non-OLE graphic?

Several, actually. It may take a bit of testing to see which works best for
your needs/your graphics:

- Select the graphic and ungroup it. This tosses out all the OLEbloatage and
leaves just the picture

- Select the graphic, press Ctrl+C then choose Edit, Paste Special and pick one
of the graphic formats (PNG is often a good choice, but experiment with the
others)