reducing email notification of new tasks entered.

[Jason]

Hello,
I've set up a task folder for some of the employees so that when someone
assigns a task to them they get an email notification. But, when they enter
their own task, they still get an email. Is there a way of eliminating the
emails for when they enter their own?

Thank you

 

[Diane Poremsky [MVP]]

Two methods - if a limited # of people will be creating the tasks then you
could set it to notify if from those users. #2 - if a lot of people will be
entering tasks, enter the recipients address in the from field and click
the advanced button when setting up the rule - check 'only items that do not
meet these conditions' - all items entered by anyone except the intended
recipient will generate the email.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

 

[Jason]

Thank you very much for your reply. Only issue now is that I still would like
my boss to be able to get an email when I enter a task. With the below
method, as you indicated, if I enter the task for myself no one gets an
email. Is there a way of only eliminating emails to self?

Thanks again

Two methods - if a limited # of people will be creating the tasks then you
could set it to notify if from those users. #2 - if a lot of people will be
entering tasks, enter the recipients address in the from field and click
the advanced button when setting up the rule - check 'only items that do not
meet these conditions' - all items entered by anyone except the intended
recipient will generate the email.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Hello,
I've set up a task folder for some of the employees so that when someone
assigns a task to them they get an email notification. But, when they
enter
their own task, they still get an email. Is there a way of eliminating the
emails for when they enter their own?

Thank you

 

[Diane Poremsky [MVP]]

So you want the boss to always get emails when only you make a task? Make a
second rule - posts from you get forwarded to him.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Thank you very much for your reply. Only issue now is that I still would
like
my boss to be able to get an email when I enter a task. With the below
method, as you indicated, if I enter the task for myself no one gets an
email. Is there a way of only eliminating emails to self?

Thanks again

Two methods - if a limited # of people will be creating the tasks then
you
could set it to notify if from those users. #2 - if a lot of people will
be
entering tasks, enter the recipients address in the from field and click
the advanced button when setting up the rule - check 'only items that do
not
meet these conditions' - all items entered by anyone except the intended
recipient will generate the email.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Hello,
I've set up a task folder for some of the employees so that when
someone
assigns a task to them they get an email notification. But, when they
enter
their own task, they still get an email. Is there a way of eliminating
the
emails for when they enter their own?

Thank you

 

[Jason]

thank you. Well, I'll explain with a bit more detail. Let's say I have about
ten different workers and they each have their own task folder. They are
capable of assigning tasks to one another and to themselves. I want them to
get an email notification if someone else assigns a task to them. But, I want
the boss to get an email if they assign a task to themselves or someone else
assigns a task to them. Either way Boss will always get an email and worker
will only get an email if someone else assigns the task to them. Hope this
helps. Thanks again

So you want the boss to always get emails when only you make a task? Make a
second rule - posts from you get forwarded to him.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Thank you very much for your reply. Only issue now is that I still would
like
my boss to be able to get an email when I enter a task. With the below
method, as you indicated, if I enter the task for myself no one gets an
email. Is there a way of only eliminating emails to self?

Thanks again

Two methods - if a limited # of people will be creating the tasks then
you
could set it to notify if from those users. #2 - if a lot of people will
be
entering tasks, enter the recipients address in the from field and click
the advanced button when setting up the rule - check 'only items that do
not
meet these conditions' - all items entered by anyone except the intended
recipient will generate the email.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Hello,
I've set up a task folder for some of the employees so that when
someone
assigns a task to them they get an email notification. But, when they
enter
their own task, they still get an email. Is there a way of eliminating
the
emails for when they enter their own?

Thank you

 

[Diane Poremsky [MVP]]

you need two rules -
the one that sends all tasks to the engineer except if the engineer created
it
one that sends all tasks to the boss.

or you could get by with one and put the boss and the engineer in the
forward to field and tell the engineers they'll just have to delete the
tasks they create. <g>

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

thank you. Well, I'll explain with a bit more detail. Let's say I have
about
ten different workers and they each have their own task folder. They are
capable of assigning tasks to one another and to themselves. I want them
to
get an email notification if someone else assigns a task to them. But, I
want
the boss to get an email if they assign a task to themselves or someone
else
assigns a task to them. Either way Boss will always get an email and
worker
will only get an email if someone else assigns the task to them. Hope this
helps. Thanks again

So you want the boss to always get emails when only you make a task? Make
a
second rule - posts from you get forwarded to him.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Thank you very much for your reply. Only issue now is that I still
would
like
my boss to be able to get an email when I enter a task. With the below
method, as you indicated, if I enter the task for myself no one gets an
email. Is there a way of only eliminating emails to self?

Thanks again

:

Two methods - if a limited # of people will be creating the tasks then
you
could set it to notify if from those users. #2 - if a lot of people
will
be
entering tasks, enter the recipients address in the from field and
click
the advanced button when setting up the rule - check 'only items that
do
not
meet these conditions' - all items entered by anyone except the
intended
recipient will generate the email.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Hello,
I've set up a task folder for some of the employees so that when
someone
assigns a task to them they get an email notification. But, when
they
enter
their own task, they still get an email. Is there a way of
eliminating
the
emails for when they enter their own?

Thank you

 

[Jason]

thank you. I followed your first instructions below and created two rules.
Now it's working great. ;-)

you need two rules -
the one that sends all tasks to the engineer except if the engineer created
it
one that sends all tasks to the boss.

or you could get by with one and put the boss and the engineer in the
forward to field and tell the engineers they'll just have to delete the
tasks they create. <g>

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

thank you. Well, I'll explain with a bit more detail. Let's say I have
about
ten different workers and they each have their own task folder. They are
capable of assigning tasks to one another and to themselves. I want them
to
get an email notification if someone else assigns a task to them. But, I
want
the boss to get an email if they assign a task to themselves or someone
else
assigns a task to them. Either way Boss will always get an email and
worker
will only get an email if someone else assigns the task to them. Hope this
helps. Thanks again

So you want the boss to always get emails when only you make a task? Make
a
second rule - posts from you get forwarded to him.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Thank you very much for your reply. Only issue now is that I still
would
like
my boss to be able to get an email when I enter a task. With the below
method, as you indicated, if I enter the task for myself no one gets an
email. Is there a way of only eliminating emails to self?

Thanks again

:

Two methods - if a limited # of people will be creating the tasks then
you
could set it to notify if from those users. #2 - if a lot of people
will
be
entering tasks, enter the recipients address in the from field and
click
the advanced button when setting up the rule - check 'only items that
do
not
meet these conditions' - all items entered by anyone except the
intended
recipient will generate the email.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

Hello,
I've set up a task folder for some of the employees so that when
someone
assigns a task to them they get an email notification. But, when
they
enter
their own task, they still get an email. Is there a way of
eliminating
the
emails for when they enter their own?

Thank you