Readability Levels

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We had a user call in asking if there was a setting in Word 2003 that would
automatically format a letter at a certain reading level, such as 9th grade.
I have found the readabilty statistics that will show you AFTER the fact what
reading level it is at, but I cannot find any sort of template or auto-format
feature that will correct my grammar as I type.

Does anybody know of such a feature?
 
There is no such feature.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
True, there is no such feature, but I've set "Grammer & Spelling" to
"Formal". Then customized other grammatical options for certain documents. It
sure would be a dream come true, if we could have that feature. : )
 
Yeah, sort of like the Shrink to Fit button in Print Preview. <g>

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

JoAnn Paules said:
I can see it now! Tool - Options - Dumb it down

Repeat as necessary.

--

JoAnn Paules
MVP Microsoft [Publisher]



Suzanne S. Barnhill said:
There is no such feature.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

fact
what
 
JoAnn Paules [MSFT MVP] shared this with us in
microsoft.public.word.docmanagement:
I can see it now! Tool - Options - Dumb it down

Repeat as necessary.

Before you can reliably dumb something down, you would have to
understand it when it is still in the difficult form. Simple enough for
a human (although...) but for a computer we would be venturing in the
realms of artificial intelligence. The only computer I know capable of
dumbing down, was HAL9000 (the ship computer in '2001 - A Space
Odyssey'): "Dave. What are you doing, Dave? My mind is going. Daisy..."
 
It was a joke, Amedee.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Amedee Van Gasse said:
JoAnn Paules [MSFT MVP] shared this with us in
microsoft.public.word.docmanagement:
I can see it now! Tool - Options - Dumb it down

Repeat as necessary.

Before you can reliably dumb something down, you would have to
understand it when it is still in the difficult form. Simple enough for
a human (although...) but for a computer we would be venturing in the
realms of artificial intelligence. The only computer I know capable of
dumbing down, was HAL9000 (the ship computer in '2001 - A Space
Odyssey'): "Dave. What are you doing, Dave? My mind is going. Daisy..."
 
Great movie! That was the last movie I went to see with my mom. I was
growing up - almost a teenager.

--

JoAnn Paules
MVP Microsoft [Publisher]



Amedee Van Gasse said:
JoAnn Paules [MSFT MVP] shared this with us in
microsoft.public.word.docmanagement:
I can see it now! Tool - Options - Dumb it down

Repeat as necessary.

Before you can reliably dumb something down, you would have to
understand it when it is still in the difficult form. Simple enough for
a human (although...) but for a computer we would be venturing in the
realms of artificial intelligence. The only computer I know capable of
dumbing down, was HAL9000 (the ship computer in '2001 - A Space
Odyssey'): "Dave. What are you doing, Dave? My mind is going. Daisy..."
 
Suzanne S. Barnhill shared this with us in
microsoft.public.word.docmanagement:
It was a joke, Amedee.

As was the last sentence of my answer, Suzanne. JoAnn Paules spotted it.
 
It still seemed to me you were treating her suggestion seriously.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
I rarely take anything online seriously. ;-)

If I'd have the time/talent/etc I would have posted a binary of a drop down
menu for Tools - Dumb down. I knew Amadee was teasing and that's okay with
me. I enjoyed the chuckle. And when I whoop Susan's butt in the Hula Hoop
contest at Summit, Amadee will get the chuckle. You'd better start
practicing now!
 
Hi Jenny,

The accuracy of the readability level feature in Word depends
on not only content but on length of the text being checked
(i.e. to get a reasonably reliable level of accuracy there
needs to be a sizable sample of the writing style and structure).

Short sentences and short words may be learned techniques
to keep the 'readability score' at a lower level, but that's
not always the most interesting reading :)



=========
We had a user call in asking if there was a setting in Word 2003 that would
automatically format a letter at a certain reading level, such as 9th grade.
I have found the readabilty statistics that will show you AFTER the fact what
reading level it is at, but I cannot find any sort of template or auto-format
feature that will correct my grammar as I type.

Does anybody know of such a feature>>
--
Let us know if this helped you,

Bob Buckland ?:-)
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

For Everyday MS Office tips to "use right away" -
http://microsoft.com/events/series/administrativetipsandtricks.mspx
 
Who is this "Susan," and what makes you think there is any competition
involved?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

JoAnn Paules said:
I rarely take anything online seriously. ;-)

If I'd have the time/talent/etc I would have posted a binary of a drop down
menu for Tools - Dumb down. I knew Amadee was teasing and that's okay with
me. I enjoyed the chuckle. And when I whoop Susan's butt in the Hula Hoop
contest at Summit, Amadee will get the chuckle. You'd better start
practicing now!

--

JoAnn Paules
MVP Microsoft [Publisher]



Suzanne S. Barnhill said:
It still seemed to me you were treating her suggestion seriously.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.
 
Crap! I meant Suzanne and is this a challenge? ;-)

--

JoAnn Paules
MVP Microsoft [Publisher]



Suzanne S. Barnhill said:
Who is this "Susan," and what makes you think there is any competition
involved?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

JoAnn Paules said:
I rarely take anything online seriously. ;-)

If I'd have the time/talent/etc I would have posted a binary of a drop down
menu for Tools - Dumb down. I knew Amadee was teasing and that's okay
with
me. I enjoyed the chuckle. And when I whoop Susan's butt in the Hula Hoop
contest at Summit, Amadee will get the chuckle. You'd better start
practicing now!

--

JoAnn Paules
MVP Microsoft [Publisher]



Suzanne S. Barnhill said:
It still seemed to me you were treating her suggestion seriously.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

Suzanne S. Barnhill shared this with us in
microsoft.public.word.docmanagement:

It was a joke, Amedee.

As was the last sentence of my answer, Suzanne. JoAnn Paules spotted it.
 
And I'm always so careful with all my JoAnns, too (I have friends and
relatives named Joan [pronounced JoAnn], JoAnne, Jo-Anne, Joanne, etc.). I
haven't hulaed a hoop since I was a youngster, so I suspect any attempts at
this point would just be embarrassing.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

JoAnn Paules said:
Crap! I meant Suzanne and is this a challenge? ;-)

--

JoAnn Paules
MVP Microsoft [Publisher]



Suzanne S. Barnhill said:
Who is this "Susan," and what makes you think there is any competition
involved?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

JoAnn Paules said:
I rarely take anything online seriously. ;-)

If I'd have the time/talent/etc I would have posted a binary of a drop down
menu for Tools - Dumb down. I knew Amadee was teasing and that's okay
with
me. I enjoyed the chuckle. And when I whoop Susan's butt in the Hula Hoop
contest at Summit, Amadee will get the chuckle. You'd better start
practicing now!

--

JoAnn Paules
MVP Microsoft [Publisher]



It still seemed to me you were treating her suggestion seriously.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

Suzanne S. Barnhill shared this with us in
microsoft.public.word.docmanagement:

It was a joke, Amedee.

As was the last sentence of my answer, Suzanne. JoAnn Paules spotted it.
 
But after a glass or two of wine, who cares? At that point you could call me
Peggy and I'd respond. (Giggling my butt off, but I'd respond.)

--

JoAnn Paules
MVP Microsoft [Publisher]



Suzanne S. Barnhill said:
And I'm always so careful with all my JoAnns, too (I have friends and
relatives named Joan [pronounced JoAnn], JoAnne, Jo-Anne, Joanne, etc.). I
haven't hulaed a hoop since I was a youngster, so I suspect any attempts
at
this point would just be embarrassing.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

JoAnn Paules said:
Crap! I meant Suzanne and is this a challenge? ;-)

--

JoAnn Paules
MVP Microsoft [Publisher]



Suzanne S. Barnhill said:
Who is this "Susan," and what makes you think there is any competition
involved?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

I rarely take anything online seriously. ;-)

If I'd have the time/talent/etc I would have posted a binary of a drop
down
menu for Tools - Dumb down. I knew Amadee was teasing and that's okay
with
me. I enjoyed the chuckle. And when I whoop Susan's butt in the Hula Hoop
contest at Summit, Amadee will get the chuckle. You'd better start
practicing now!

--

JoAnn Paules
MVP Microsoft [Publisher]



It still seemed to me you were treating her suggestion seriously.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the
newsgroup
so
all may benefit.

Suzanne S. Barnhill shared this with us in
microsoft.public.word.docmanagement:

It was a joke, Amedee.

As was the last sentence of my answer, Suzanne. JoAnn Paules
spotted
it.
 
I rarely have more than one glass of wine and actually usually stick to beer
at the Summits.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

JoAnn Paules said:
But after a glass or two of wine, who cares? At that point you could call me
Peggy and I'd respond. (Giggling my butt off, but I'd respond.)

--

JoAnn Paules
MVP Microsoft [Publisher]



Suzanne S. Barnhill said:
And I'm always so careful with all my JoAnns, too (I have friends and
relatives named Joan [pronounced JoAnn], JoAnne, Jo-Anne, Joanne, etc.). I
haven't hulaed a hoop since I was a youngster, so I suspect any attempts
at
this point would just be embarrassing.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

JoAnn Paules said:
Crap! I meant Suzanne and is this a challenge? ;-)

--

JoAnn Paules
MVP Microsoft [Publisher]



Who is this "Susan," and what makes you think there is any competition
involved?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

I rarely take anything online seriously. ;-)

If I'd have the time/talent/etc I would have posted a binary of a drop
down
menu for Tools - Dumb down. I knew Amadee was teasing and that's okay
with
me. I enjoyed the chuckle. And when I whoop Susan's butt in the Hula Hoop
contest at Summit, Amadee will get the chuckle. You'd better start
practicing now!

--

JoAnn Paules
MVP Microsoft [Publisher]



It still seemed to me you were treating her suggestion seriously.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the
newsgroup
so
all may benefit.

Suzanne S. Barnhill shared this with us in
microsoft.public.word.docmanagement:

It was a joke, Amedee.

As was the last sentence of my answer, Suzanne. JoAnn Paules
spotted
it.
 

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